Executive Assistant to the Director for Undergraduate Studies

Job summary

An exciting opportunity has arisen for an Executive Assistant to join the Department of Electrical and Electronic Engineering to provide daily support to the Director of Undergraduate Studies (DUGS) and the departmental education operations across a range of essential activities.  

Job listing information

  • Reference ENG01925
  • Date posted 19 January 2022
  • Closing date 11 February 2022

Job description

Job summary

An exciting opportunity has arisen for an Executive Assistant to join the Department of Electrical and Electronic Engineering to provide daily support to the Director of Undergraduate Studies (DUGS) and the departmental education operations across a range of essential activities.

 

Duties and responsibilities

The post-holder will play an important role in taking the lead in researching and drafting documents for education related reviews and panels and will also be expected to coordinate and lead on ad hoc education-related projects as and when instructed by the DUGS. Some analysis of student and educational related data will be required.

The post holder will also provide a pro-active office administration service to the DUGS. This includes, but is not limited to, supporting the DUGS HR duties, preparing documents and presentations, producing meeting minutes and keeping track of resulting actions, supporting financial processes, as well as some day-to-day diary support and arranging the DUGS meetings.

Essential requirements

Educated to degree level or equivalent, you will be highly motivated with excellent organisational skills and have the ability to interact confidently with staff and students at all levels. You will possess the ability to work independently and proactively, have excellent administrative skills, as well as a flexible approach to work and problem-solving. You will demonstrate an ability to pay close attention to detail and with well-developed interpersonal skills you will enjoy working as part of a team which comprises both academic and other support staff. 

You will have previous administration experience, ideally in a similar role, an excellent standard of written and oral English communication skills, computer literacy, and be able to undertake research and write concise and clear documentation. Previous experience in higher education in a teaching administration capacity is desirable.  You should have strong IT skills including Microsoft Teams, Word, Excel and Access.

Further information

The post is offered as a full-time, open-ended contract and is based in the Department of Electrical and Electronic Engineering at Imperial College London (South Kensington Campus).

Should you have any queries about the post please contact: Professor Christos Savvas-Bouganis (christos-savvas.bouganis@imperial.ac.uk)  

Further information about the post is available in the job description.

Should you have any queries about the application process please contact (a.ashley-smith@imperial.ac.uk).

Interviews taking place - 2nd March 2022

Documents

About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are: 

  • Respect              
  • Collaboration
  • Excellence          
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk.