Administrative Assistant

Job summary

Are you looking to advance your personnel- and/or finance-related administrative career in Higher Education? The Department of Mechanical Engineering is looking to expand their Research & Finance team with the support of an Administrative Assistant. This role will be customer facing and will include aspects of financial administration relating to research projects, and involvement in staff coordination processes. The Department sits within the...

Job listing information

  • Reference ENG01928
  • Date posted 11 November 2021
  • Closing date 2 December 2021

Job description

Job summary

Are you looking to advance your personnel- and/or finance-related administrative career in Higher Education?

The Department of Mechanical Engineering is looking to expand their Research & Finance team with the support of an Administrative Assistant. This role will be customer facing and will include aspects of financial administration relating to research projects, and involvement in staff coordination processes.

The Department sits within the Faculty of Engineering and employs around 230 members of staff, in addition to our student cohort of approx. 600 UG students, 170 PhD student and 40 Masters students.

The Research and Finance team sits at the heart of the Department’s research activity providing vital administrative support to our world leading research and liaising with crucial central College support teams to ensure the effective management of Department’s processes.

We reserve the right to close the advert prior to the closing date stated should we received a high number of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

Duties and responsibilities

This role has two main remits:

  1. To support the Human Resources related administration within the Department including recruitments, contract changes, and internal staff-related processes.
  2. To support the Department’s financial administration processes, including raising payments and supporting the casual worker processes.

The role will include responsibility for monitoring inboxes (responding to queries as necessary) and maintaining files, whilst adhering to data protection regulations at all time.

Essential requirements


  • You should be educated to A-level standard or equivalent.

  • You must have experience in administration, including in a financial environment.

  • You will be able to provide information to customers in a professional manner.

  • The ability to manage your own priorities and work to deadlines is essential.

Further information

Queries relating to the position should be directed to Helen Stoneham at h.stoneham@imperial.ac.uk.

To apply, please click “APPLY NOW” to go through to the online application form. Should you have any queries regarding the application process please contact ME-HR.Requests@imperial.ac.uk.

Documents

About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework. Our values are: 

  • Respect              
  • Collaboration
  • Excellence          
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk.