The College-wide PRDP process is a valuable tool for developing the performance of all staff members; your annual PRDP meeting with your line manager is a two-way conversation that focuses on the previous year’s work and achievements, as well as your objectives and plans for the coming year. It also includes the preparation of an individual development plan, and is a chance to provide feedback to and receive feedback from your line manager.

The stated aims of the PRDP scheme are to:

  • Recognise and praise your achievements;
  • Review your performance;
  • Receive constructive feedback to enhance future performance;
  • Plan and agree a future programme of work;
  • Assist you in developing your career;
  • Identify development needs and have your own Personal Development Plan.


PRDP forms

The College produces PRDP forms as templates to support meaningful PRDPs. They are prompts to shape and support meaningful conversations. They suggest topics to be covered and provide a basic means of recording the most useful areas of the PRDP conversation. The forms include an achievement scale to help quantify and describe progress in support of the conversation. These achievement scales are not compulsory; they offer a shared language to help the appraisee and appraiser define achievements.

Research Nurses and Research Technicians may prefer to use the Professional, Technical and Operational Job Family PRDP form.

How often should I have a PRDP meeting

The PRDP meeting can take place at any point in the year but please do make sure that you have a meeting in each calendar year. After the meeting send a copy of the signed form to your Divisional Manager who will log and confirm the date that the meeting was held in the ICIS Manager Self-Service system.


It is the appraisee and appraisers responsibility to hold PRDPs and to send the send the relevant documentation to your Divisional Manager to record in your ICIS record.  Lists of those who have not completed their PRDP is generated by HR and reports are taken and reviewed to the Provost Board early in the year.

Preparation and Prompts for the PRDP

Both Appraisee and Reviewer should come to the PRDP meeting with notes and ideas covering all aspects of the Appraisee’s contributions and achievements (as outlined above) to Imperial. The list below provides prompts for both that pre-meeting preparation and the conduct of the meeting itself.

1. Review last year’s work:

  • What were the achievements of last year/ what are we proud of?
  • What were the challenges and what was learnt?
  • Talk about the extent to which last year’s objectives were met.  What helped or hindered?

2. Focus on the coming year:

  • Direction of the Division/Department in the future with any strategic objectives/challenges that may occur?
  • Discuss objectives/goals that may need to occur?
  • What existing tasks need further development?
  • How can the skills and experience be built on within the year?

3. Development plans:

  • What new skills or knowledge would be of help in the forthcoming year?
  • What is available within the College/elsewhere?
  • How does it fit in with wider aspirations?

4. Development planning:

  • Discuss any changes to the Job Description, Job Reviews and possible promotion aspirations or possibilities may be explored in more detail

    Past Year

    How well have you met/surpassed goals set last year and duties and responsibilities you have taken on since?

    • What went well?
    • Not so well?

    Cover all aspects of

    • teaching
    • research
    • administration
    • managerial

    your job:

    • technical         o   impact
    • pastoral
    • other duties
    • external roles


    Do you:

    • Have the resources and management support to carry out your job effectively?
    • Know how to get mentoring and advice?
    • Fully understand or have concerns about, Health and Safety practises in the workplace?

    Does your experience and practise match Imperial Expectations (Listed to the side)?

    • Champion a positive approach to change and opportunity
    • Communicate regularly and effectively within and across teams
    • Consider the thoughts and expectations of others
    • Deliver positive outcomes
    • Encourage inclusive participation and eliminate discrimination
    • Develop and grow skills and expertise
    • Work in a planned and managed way


    How well a valued member of the Imperial community do you feel?

    Do Imperial and you live up to appropriate standards of Equality and Diversity?

    Next Year

    Note your main aims for the coming year.

    Cover all aspects of

    • teaching
    • research
    • administration
    • managerial

    your job:

    • technical         o   impact
    • pastoral
    • other duties
    • external roles

    Personal Development

    What are your promotion/career goals?

    How might you acquire the skills and experience to deliver these?

    Teachingof UG and PG supervision, teaching awards, development of new courses and materials etc.

    Research-  papers, presentations, conferences attended, Patents, Editorials, Research awards, participation in research seminars or PhD exams and grants in the previous year

    Divisional/Departmental/Faculty/College Service and Leadership – Committee memberships Internal and external, administration involvement

    External visibility – public engagement and outreach, Prestigious invited lectures, invite to write review articles, editorial commentaries in journals, guest editorships, membership on grants review panels, media mentions, outreach talks in schools.

    Please draw attention to those items you think particularly noteworthy and most importantly explain what your contributions to, or on behalf of, the Department have been.

    Arranging your PRDP

    • Line managers – please arrange a date for a PRDP meeting with your staff members
    • Staff members – please remind your line manager when your PRDP is due
    • Clinical staff – please arrange a joint meeting with your academic and clinical manager
    • Preparing for the meeting:
    • Return the completed and fully signed form, along with a copy of your individual development plan if you are a clinical member of staff, to your Divisional Manager

Having a quality conversation

The conversation in a PRDP is broader in focus than in more regular one-to-ones. Time should be specifically allocated to cover a review of the previous year and to discuss and agree specific aims and objectives for the next year, which should include details of personal and career development and aspirations.

  • Set SMART objectives
  • In setting your objectives distinguish between work/performance objectives and personal/development objectives
  • Your PRDP and objectives should be reviewed regularly throughout the year
  • Ensure workload issues are addressed during the meeting
  • Don’t forget to include information about your outreach and public engagement activities (where applicable)


You will be exempt from the PRDP process if you are on:

  • Formal probation
  • Maternity/parental leave
  • Long term sickness absence

If this applies to you please notify your Divisional Manager so that we can make a note for our records. On returning to work following a period of leave please ensure that a meeting with your manager takes place to give you time for discussion and work planning.

Where can I find out more

Forms and guidance can be found on the College webpages. As the forms are revised annually please do make sure you are using the most recent version of the form. Note that from summer 2018 a new form has been introduced for postdocs and fellows - you can find it on the College PRDP webpage.