students in the quad

We are taking a College-wide approach to implementing a new student information system that is underpinned by administrative processes to support academic and student administration.

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The Programme is set to deliver more projects throughout 2021. An overview can be found on our Projects overview page.

Digital certificates student engagement

The My Imperial student portal provides students with secure online access to a range of official documentation including their registration status or their registration and attainment history at the College. Within a week of publication of a student's results to My Student Record, the student's Pre Award Transcript will be available from My Documents, providing a record of all their final module results. Hard copies of a student's final degree certificate and official academic transcript is sent to the student's Certificate delivery address. New to My Documents is the provision of e-Award documentation which can be downloaded or shared securely electronically with potential employers if a student needs to provide evidence of their degree award before the hard copy documentation arrives.

We are currently surveying students to capture their feedback on the My Imperial Statement of Registration, Statement of Award, Pre Award Transcript and e-Award Documentation.  

Student module registrations management staff engagement

Department Administrators can directly manage student-led module registrations in Banner for the 2020-2021 academic year using a new My Imperial Module Registrations Management tile. Students are registered for their core modules in Banner by Student Records following student programme enrolment. Student-led elective module choices can be entered directly into Banner by departements or returned to Student Records for bulk upload. A Banner to partner system (BlackBoard, Panopto and MS Teams) auto data integration transfers module registration changes made directly into Banner to these systems as a daily refresh.

We are currently inviting staff feedback on module management.

Emergency Contact Consent

The Emergency Contact Consent project is working on the policy and procedure for collection, update and College use of emergency contact details in circumstances that constitute to be in the student’s vital interests, and where it may be in a student’s best interests due to significant concern about their wellbeing. The stakeholder project group, led by Omar Matar, Vice-Dean (Education), Faculty of Engineering, has consulted with staff on the policy and procedure endorsed by Senate, ahead of its implementation in Spring term 2021.
 

Change of Status (Interruption of Studies)

The Change of Status project is working to ensure that the impacts of a change to a student’s study circumstances are understood by the student and communicated to all relevant services for appropriate and timely action. This project is initially focusing on the creation of an automated process for managing a student’s interruption of studies (IoS). Members of the stakeholder project group, led by Richard Thompson, Vice-Dean (Education), Faculty of Natural Sciences, are mapping the as-is and to-be process to inform process improvements for a student-centred service that is aligned to policy and health assessment procedures, and preparing guidance materials for students and staff.

Marks Entry and Exam Board Reporting pilot

The project vision is two-fold: to facilitate the College’s end-to end module and assessment results processes for curriculum reviewed programmes. To ensure a College single source of truth for student achievement data and an enhanced experience of mark entry and publication processes.

The project will be working with departments to identify and minimise duplication of assessment and module result data entry processes and associated risks​ and standardise the approach to mark entry processes, moderation and grade scaling practices across the College. Oversight of student achievement data throughout the academic year will be provided via the Banner student information system, supporting timely release of assessment and module results, progression and award outcomes at key points during academic year​. The student experience will be enhanced through access to detailed module and assessment component outcomes via the My Imperial portal.
 
A pilot has commenced with the following departments: ICBS, CLCC, EEE, BioEng, Physics, NHLI, School of Medicine IBSc pathways, who will use Banner software for module-level outcomes calculations in 2021.