Department Engagement

students in the quad

We are taking a College-wide approach to implementing a new student information system that is underpinned by administrative processes to support academic and student administration.

Find out more

Banner in support of the Student Record

Banner is being used to manage the definitive record of the curriculum in the form of Academic Model and Curriculum Reviewed programmes and modules for 2019/20. The timeline for Banner to support the management of the student record is January 2020. 

Curriculum management:

  • Banner will be used to manage the definitive record of the curriculum within Registry, using the data collected through the Academic Model project and Curriculum Review. Results returned in the Summer and Autumn term for 2018/19 study will be entered into OSS in the academic model format.
  • Student-facing systems, such as DSS, Celcat, Blackboard and Leganto are being set-up to reflect the definitive module titles and codes for 2019/20 study.

Student record:

  • Staff will continue to access student data using OSS and Imperial College Analytics (ICA) for dashboard reporting until December 2019 when our data migration will take place from OSS to Banner. Data will be migrated for all enrolled, waiting to enrol and withdrawn students from 1 August 2019. The Banner Student Enquiry form providing staff access to student data will be available from January 2020. ICA reports will be available for OSS student data prior to 1 August 2019, and Banner student data post 1 August 2019.
  • Students will move from using Student eService to My Imperial from Janaury 2020.

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Department Change Contacts

Department contacts have been nominated to help the Programme coordinate communication and engagement regarding the changes involved with transitioning to Banner.

Please advise any changes in nominees to SIMP Communications.

Department Change Contacts

Change Workshops and Roadshows

The transition from OSS to the new College-wide Banner student system will bring about changes for staff in the way that student and curricula data is held, viewed and managed.

Department staff will experience dual manual and web-based operational administration processes across different systems as we transition to using Banner fully. Roadshows and Workshops have taken place to inform and support the change. For more information click on the relevant link below.

Change workshops coming up this Autumn term include:

  • Autumn term results return (September)
  • Module registrations management (mid-October)
  • Reporting (mid-October)
  • PGR milestones tracking (November)
  • Module catalogue (November)

Access and Training

‌Access

Staff access requests for the Banner Student Enquiry Form will be collated with department contacts from November 2019.  ‌ICA access will be rolled over. New ICA access requests will be collected alongside the Banner Student Enquiry Form.

Student communications to raise awareness of the transition from using Student e-Service to My Imperial in January 2020 will commence from November 2019.

Training

Department training sessions to demonstrate the staff Banner Student Enquiry Form, ICA reports and My Imperial, the new student portal, are taking place over the coming months across campuses. Please come along to a session, there is no need to book.