students in a seminar

Supporting academic and student administration to achieve the collation of high quality real-time information, together with the founding of an excellent student experience, supported by efficient administrative processes.

Find out more

  • By email: SIMP Communications
  • By phone: 020 7594 1068
  • In person: Level 3, Sherfield Building, South Kensington Campus

The Student Journey project will establish a College-wide student information system, which will reflect the College's infrastructure, academic model, regulations and student activity. A key aim is to establish the new Banner student information system as the single source of truth for student and curriculum data, which will provide a foundation for all information systems involving student data.

Banner will reflect the College's transition to a new curriculum structure to provide a modular level student study view at the start of each academic year to help inform business and financial planning and to monitor student performance in-year and in real time. This in turn will provide an accurate overview of College teaching and research activity as well as insight and transparency on our student population.

Student Journey Overview

Student Journey 2020

  • A College-wide approach to student administration
    • The OSS student records system has been replaced with the Banner student information system to manage student information
    • Student data active as at 1 August 2019 has been migrated into Banner
  • College-wide provision of single source of data truth
    • Downstream systems are receiving automated student and programme data from Banner as the source of truth
    • A data federation service to local systems is available
    • Staff have access to Banner data reports via Imperial College Analytics
    • Staff have access to the Banner Student Enquiry form
  • Enhanced student self service experience
    • Students have My Imperial self service access to College registration and enrolment
    • Student have My Imperial self service access to their oncourse information and official documentation
    • PGR milestones tracking
  • Submission of regulatory data to meet statutory reporting requirements and external stakeholder data needs
  • Digitisation of postgraduate research student milestones management: exam entry and thesis submission
  • College module view and management
    • Staff access to a searchable module catalogue
    • Staff manage student module registrations changes in Banner
  • Visa compliance services
  • Student Income fee invoicing service

Student Journey 2021 - 2022

  • Digitisation of postgraduate research student milestones management: Early Stage Assessment, Late Stage Review, Viva
  • Enhanced student self service experience
    • Emergency contact consent for use in wellbeing circumstances
    • Interruption of studies request and management
    • Enhanced capability using My Imperial
    • Student-led module registrations
  • College-wide provision of a single source of data truth
    • Downstream systems will receive module data updates from Banner as the source of truth
    • Staff dashboard provision
    • Publication of programme catalogue
    • Online programme specifications
  • A College-wide approach to student administration
    • College-wide provision for management of exam, assessment and progression data
  • Graduation management
  • Student Statuses redefinition including
    • Improvements to Fee engine
    • Provision of a 4th Term
    • Status changes
    • Registration and enrolment statuses
    • Programme definition
  • Improvements in reporting including
    • Student personal information,
    • Programme level information,
    • Module level information
    • Organisation structure