SIMP is a multi-year phased implementation programme, which aims to ensure that maximum benefit is gained from Banner to underpin processes to support academic and student lifecycle administration.
A College-wide strategic view of student administration is taken with Faculty Programme governance members in order to define the SIMP delivery roadmap. Central to the discussions are consideration for strategic alignment, resource availability, benefits and the College’s capacity to absorb the identified change.
Student Emergency Contact Consent
Delivered February 2021. When students register online with the College, they give details of an emergency contact for use in circumstances determined to be in a student’s vital (life or death) interests. This helps us to fulfil our duty of care to support and protect the health and safety of our students. Students now have the option to consent to us informing their emergency contact of a serious concern about their wellbeing, for example, if they have an ongoing illness and appear to be significantly deteriorating or they have not recently been seen and we have been unable to contact them. Students can log in to My Imperial and update their emergency contact details and consent preference at any time. The new Student Emergency Contact policy and procedure is available to staff from the Central Secretariat Policies, Regulations and Codes of Practice web page.
Change of Status (Interruption of Studies)
To ensure that the impacts of a change to a student’s study circumstances are understood by the student and communicated to all relevant services for appropriate and timely action. This project is initially focusing on the creation of an automated process for managing a student’s interruption of studies (IoS). With strategic oversight provided by the Provost’s Board, this project is led by Richard Thompson, Vice-Dean (Education), Faculty of Natural Sciences. Members of the stakeholder project group are mapping the as-is and to-be process to inform process improvements for a student-centred service that is aligned to policy and health assessment procedures, and preparing guidance materials for students and staff.
Module Management Phase 2
Department Administrators have access to manage student core and elective module registrations in Banner using Module Registrations Management. A Banner to partner system (BlackBoard, Panopto and MS Teams) auto data integration transfers module registration changes made in Banner to these systems as a real-time refresh. This second phase of the Module Registrations Management project is to streamline the end-to-end module management process from curriculum roll-over in Banner for the upcoming academic year with department validation of data changes, through to student module registrations and corresponding access to VLEs.
Marks Entry and Exam Board Reporting pilot
To facilitate the College’s module and assessment results processes for curriculum reviewed programmes to ensure a College single source of truth for student achievement data.
The project will be working with departments to identify and minimise duplication of assessment and module result data entry processes and associated risks and standardise the approach to mark entry processes, moderation and grade scaling practices across the College. Oversight of student achievement data throughout the academic year will be provided via Banner, supporting timely release of assessment and module results, progression and award outcomes at key points during academic year. The student experience will be enhanced through access to detailed module and assessment component outcomes via the My Imperial portal.
A pilot has commenced with the Business School, CLCC, EEE, BioEngineering, Physics, NHLI, and the School of Medicine who will use Banner to enter moderated marks for module-level outcomes calculations and Exam Board reporting from September 2021 for the 2021-22 academic year. The end-to-end marks entry process including moderation and mark scaling procedures, progression and award calculation will follow in 2023.
Postgraduate research milestones online management
The postgraduate research (PGR) milestones process has started to be managed in My Imperial, with the digitisation of Exam Entry and Thesis Submission significantly reducing the administrative burden associated with these two milestones. Highlights include:
- Students upload and submit their exam entry form, thesis declaration form and thesis online, as well as view up-to-date information about their ESA, LSR and Viva Examination milestone status whilst paper forms continue to be used to support these processes.
- Supervisors and Director of Postgraduate Studies (DPS) view and complete their exam entry form and thesis submission actions online, with auto notifications of when actions are due, as well as view information about their students, including name, milestone progress and department information.
- Postgraduate Administrators (PGA) have an online overview of all their PGR students and their status in the milestones process, decreasing duplicate data store management and email.
- Examiners now receive a digital copy of the thesis.
The digitisation of Viva Examination, Early Stage Assessment (ESA) and Late Stage Review (LSR) will follow later in 2021.
The My Imperial student portal provides students with secure online access to a range of official documentation including their registration status or their registration and attainment history at the College. Within a week of publication of a student's results to My Student Record, the student's Pre Award Transcript will be available from My Documents, providing a record of all their final module results. Hard copies of a student's final degree certificate and official academic transcript is sent to the student's Certificate delivery address. New to My Documents is the provision of e-Award documentation which can be downloaded or shared securely electronically with potential employers if a student needs to provide evidence of their degree award before the hard copy documentation arrives. e-Award documentation for Alumni will follow in 2021.