Once an overseas research project is completed, there are continuing funder obligations to report financial expenditure and future outputs and impacts of the research:
1) Final Expenditure Statements
Many funders will require submission of a final statement of all expenditure incurred on the project. All expenditure must be supported by an audit trail which includes evidence such as copies of supplier invoicces, expense claims and receipts.
Expenditure incurred by third party organisations must also be supported by auditable evidence of spend.
2) Acknowledging Funding and Tracking Research Impact
Research teams and third party organisations should acknowledge the source of funding in subsequent publications, media statements and in conference papers even after the project has concluded.
PIs should give some thought to the tracking of ongoing research and societal impact arising from overseas research projects and the mechanisms that could be put in place with third party organisations and local contractors to measure this. This information may be repurposed for academic publication, annual Researchfish reporting, departmental publicity and, potentially, for Research Excellence Framework Impact Case studies.