South Ken campus image

Booking permissions by department and room type

As each department brings their rooms into the new system, the staff in the department gain access to book the shared and/or restricted rooms.  All staff are able to book open rooms.  (See below for an explanation of room types.)

Staff in all departments not listed below


 Academic Partnerships  Y  Y  
 Advancements  Y  Y  
 Campus Services  Y  Y  
 Central Secretariat  Y  Y  
 Communications & Public Affairs  Y  Y  
 Design Engineering  Y    Design Engineering restricted
 Education Office Student Services  Y  Y  
 Educational Development Unit  Y  Y  
 Enterprise  Y  Y  
 Estates Operations  Y  Y  
 Estates Projects  Y  Y  
 Finance  Y  Y  
 Faculty of Engineering Faculty Office  Y  Y  
 Faculty of Medicine Faculty Centre  Y  Y  
 Faculty of Natural Sciences Faculty Office  Y  Y  
 Health and Safety Services  Y  Y  
 Human Resources  Y  Y  
 ICT  Y  Y  ICT restricted
 Institute for Molecular Science and Engineering (IMSE)  Y  Y  Library restricted
 Institute for Security Science and Technology (ISST)  Y  Y  Library restricted
 Institute of Global Health Innovation (IGHI) Hamlyn Centre  Y  Y  Library restricted
 International Relations  Y  Y  
 Library  Y  Y  Library restricted
 Mathematics  Y    Physics and Mathematics restricted
 Mechanical Engineering  Y  Y  Mech Eng restricted
 Operational Excellence  Y  Y  OE restricted
 Physics  Y    Physics restricted, Physics and Mathematics restricted
 President's Office  Y  Y  
 Provost's Office  Y  Y  
 Registry  Y  Y  
 Research Office  Y  Y  
 School of Professional Development  Y  Y  
 SIMP team  Y  Y  
 Strategic Planning  Y  Y  
 Student Recruitment and Outreach  Y  Y  
 VP Education, Education Office  Y  Y  
Room types available to book for staff in each department

Rooms types:

  • Open - all staff are able to book
  • Shared - staff in departments that are sharing can book
  • Restricted - staff in specific departments can book, usually the department that owns the room

Some rooms are also moderated which means a person in the owning department must approve or decline each booking request.  

The room name contains the room type and whether or not it is moderated.