Contact tracing: your role
Updated 11 December 2020
It’s up to every member of the College community to look out for each other and follow our safety guidelines. You have an important role to play in ensuring that NHS Test and Trace and the College’s COVID-19 Contact Tracing (CCT) Hub will be able to carry out effective contact tracing if someone who has been on our campuses tests positive for COVID-19.
Please note that scanning QR codes applies to visitors, contractors and NHS Trust staff, as well as Imperial staff and students.
Please download the NHS COVID-19 app and keep your bluetooth turned on so it can function.
QR codes on our campuses
We have two different QR code schemes operating on our campuses. Some spaces like cafes will have two QR codes, one from each scheme, and you will need to scan both of them.
NHS QR codes
As part of NHS Test and Trace, it is a legal requirement for hospitality venues to collect visitors’ contact details. This includes cafes and other dining areas on our campuses.
We are displaying the NHS QR codes in our campus venues in order to comply with this. You must scan the QR code when visiting these venues.
You can scan the NHS QR codes by opening the NHS app on your phone and selecting ‘Venue check-in'. The data collected by the app goes to the NHS’s national tracing scheme – the College doesn’t have access to it.
Imperial QR codes
We are also implementing our own QR code scheme, so that we can collect localised data for contact tracing. It's part of our programme of testing and contact tracing put in place to help keep staff and students safe. The scheme is in place for College cafes, the libraries and teaching spaces.
It is really important that you play your part to keep everyone on our campuses safe. Please scan the Imperial QR codes when you enter a café or teaching space. NHS Trust staff, visitors and contractors need to do this, as well as Imperial staff and students.
Why should I scan the College’s QR codes?
QR codes will provide valuable information about space that has been visited by those with coronavirus. The information will help the College’s CCT Hub to evaluate the risk associated to the venue and share this with the relevant department and the outbreak management team. The information will not be used to ask other users of the space to self-isolate, unless they are found to be close contacts of those with coronavirus. The CCT Hub determines who close contacts are through a conversation with positive cases and with departmental representatives, as appropriate. You can view the privacy notice [pdf] for detail on how we will use your data.
The use of QR codes is particularly useful for outbreak identification: if two or more COVID positive cases are found to have been in a defined space at a similar time, this would allow the College outbreak management team to act rapidly and take appropriate measures in order to prevent the spread of the virus. These measures may include conducting a deep clean of the venue.
We have developed a slide deck [ppt] to support staff in explaining the importance of the QR code scheme.
How to use the Imperial QR codes
- Scan the QR code using your phone as you enter a location (see below for more detailed instructions on how to scan a QR code)
- Click to open the link
- Access the form by entering your Imperial log in details (staff and students) or clicking ‘continue as guest’ (visitors)
- Complete the form by entering how long you plan to stay in this location
- If you leave the location earlier than planned, you don’t need to take any action. If you stay in the location longer than planned, re-scan the QR code to indicate the full duration.
How to scan a QR code
On your iPhone or iPad:
- Open the Camera app from the Home screen, Control Center or Lock screen.
- Select the rear facing camera. Hold your device so that the QR code appears in the viewfinder in the Camera app. Your device recognises the QR code and shows a notification.
- Tap the notification to open the link associated with the QR code.
On your Android phone:
- You need Android 9 or higher to scan QR codes with your device’s built-in camera.
- Otherwise, you can download an app to scan QR codes from the Google Play store.