Driving and view of steering wheel

General requirements

  • Always give alternative modes of transport appropriate consideration.
  • Comply with all statutory legislation relating to driving, the use of vehicles, and medical fitness to drive.
  • Comply with the requirements of the Highway Code (or equivalent when driving abroad).
  • Follow best practice in relation to driving standards, journey planning, rest breaks, and restrictions on the use of mobile communication devices such as radios and mobile phones.
Before driving, ensure you have read and comply with the Code of Practice for Driving at Work on the safety website.

The Code of Practice outlines the responsibilities of the College and staff (including drivers, line managers, Heads of Department amongst others).

The information below highlights some of the core driver and vehicle requirements.  However, please familiarise yourself with the full Code of Practice for Driving at Work.

Driver and vehicle requirements

Driver responsibilities

Drivers must:

  • when using their own vehicle be able to prove they have the minimum of third party insurance which covers the use of the vehicle;
  • insure their own vehicle for business risk when using their own vehicle on College business;
  • hold an appropriate, valid driving licence for the vehicle being driven;
  • provide line or fleet managers with licence validation information prior to borrowing a vehicle, and notify them of any licence changes prior to any subsequent borrowing of the vehicle;
  • meet driver minimum age requirements;
  • inform the DVLA, fleet and/or line manager as appropriate of specific health conditions or issues that could affect safe driving;
  • meet the legal eyesight standards;
  • follow College procedures for manual handling, lone working, Off-site procedures or transporting hazardous loads where relevant;
  • review and amend the generic risk assessment so that it is appropriate for their intended task, record any changes, and carry out associated actions;
  • ensure their own vehicle complies with country-specific legal requirements;
  • undertake basic vehicle checks prior to driving and not drive an obviously faulty vehicle;
  • report faults with College vehicles as soon as possible to the Fleet Manager and record in the vehicle “logbook”;
  • wear a seat belt; passengers must also wear seat belts;
  • follow the Highway Code (including the procedure for being stopped by the police and reporting accidents) and all aspects of road traffic law within and outside of the UK;
  • notify their line manager and Fleet Manager of any driving-related incidents occurring when driving on College business (and record on SALUS) and any endorsements or convictions.

Drivers must not:

  • use a mobile phone, including a hands-free device while driving;
  • smoke within a College vehicle;
  • drive while suffering from tiredness, illness; or be taking certain medications, or under the influence of alcohol or other relevant substances or anything which impairs their ability to drive safely.

Vehicle requirements

  • Vehicles in the UK must be registered with the Driver and Vehicle Licensing Agency (DVLA) and have valid vehicle tax.
  • Vehicles must hold a current MOT test certificate or country-specific equivalent (as required), and be roadworthy.