If you are developing or manage a website as part of your work at Imperial College, there are some key pieces of legislation that must be followed.

These pieces of legislation cover accessibility (making websites accessible and usable for everyone) and data protection, making sure that we look after user data.

There are large risks involved with Imperial College London not complying with these regulations, including reputational and financial.

General Data Protection Regulation (GDPR) and cookie consent

Imperial websites need to be compliant with the General Data Protection Regulation (GDPR) and Privacy and Electronic Communications Regulations (PECR). Data protection is about ensuring people can trust you to use their data fairly and responsibly.

This includes having an up to date privacy policy for your site, covering data collection and management. Also, if your website is setting any cookies (performance, advertising, analytical etc) then you MUST seek permission from your visitors to set them.  You also need to list and explain what each cookie is, what it’s doing and why. 

Who can help?

The College is in the process of purchasing a new tool that will allow visitors of centrally supported sites to opt-in to cookies. Your Faculty Web Officer can offer advice on tools, but you are responsible for making sure your website is compliant.

Accessibility regulations

As you may be aware there are new accessibility regulations  which have come into effect for public sector bodies, stating that websites must meet a minimum set of accessibility standards by September 2020.

You will need to ensure your website meets the new regulations by September 2020 and there are several things you need to do.

  • Check your website meets the standard, there are useful tools available: Accessibility Insights
  • Develop a plan to fix any highlighted issues across your site
  • You must add a web accessibility statement to your site, detailing how accessible the site is, any areas that are not, and what you are doing to improve it. The statement should include a contact for anyone who wants to lodge a complaint or request an accessible version of any content and/or request an alternative way to access the service. You can see examples of accessibility statement templates online:
  • Accessibility statement for the main website
  • Government's Digital Service – Sample Accessibility Statement

Who can help?

If you have any further questions and need more information the new accessibility regulations, then please contact accessibility@imperial.ac.uk.