Become a Welcome Ambassador!

by 23:59 on Wednesday 14th September.

Welcome is the time of the year where we welcome new undergraduate and postgraduate students to the Imperial community. This year, for the first time since 2019, we’ll be returning to a fully in-person Welcome with multiple events such as talks and fairs, supporting thousands of students to move into halls of residence, and having a large presence on campus to make new students feel special.

Delivering this is a massive undertaking, and we rely on the support of members of the Imperial community – staff volunteers and paid students (£12.58/h + holiday pay) – to help in the effort as part of our Welcome Ambassador scheme. Welcome Ambassadors provide on the ground support to deliver the programme of events, help students around campus, and assist Hall teams in the move in effort. 

There are a number of different types of role available across different locations. You can find out all about the roles below.

What roles are available

Move-in Team

Would you like to help incoming Undergraduate students start their journey in London? Our Halls of Residence are welcoming in over 3,000 students into their new homes for the year and you can be there to welcome them in on their first day. We have Halls of Residences across locations in London that need your enthusiasm and help over move-in weekend! Be prepared and comfortable for some heavy lifting, as you'll also be helping students move their stuff into their new home.

When? Saturday 1 October & Sunday 2 October

Where? South Kensington, North Acton, Paddington, Waterloo

Welcome Hub Team

Campus can feel like a big confusing place and things can be qutie difficult and overwhelming in your first week. To help students out around campus over Welcome Week, we'll have a Welcome Hub team roaming around the South Kensington campus offering support to students. As a member of the team, you'll roam campus in particular zones offering practical information to students who need help and having friendly conversation with ones who look alone.

When? Saturday 1 October - Sunday 7 October

Where? South Kensington

More roles

Event Support

The College is organising a number of events to help students settle in and provide information that will set them up for their time at Imperial - from the President's Welcome talk, to networking events, to our Discover Imperial Fair. Welcome Ambassadors will provide general on-the-ground event support including ushering, crowd control and event set-up. Event supporters may also help host events to give a friendly student-led experience to incoming students.

When: Saturday 1 October - Monday 3 October (4 main events)

Where: South Kensington

Campus Tour Guides

We might not have the biggest campus of every university in the country, but it's big enough to get lost when you're new to it! Becoming familiar with your new physical space is an important way to feel settled and like you belong somewhere. Therefore, we'll be running Campus Tours throughout Welcome Week and who better to lead these tours than those who know it best - returning students. As a Campus Tour guide, you'll design a personalised tour of campus and the immediate local area, including fun facts, secrets and personal stories and take students on these tours in small groups.

When: Monday 3 October - Friday 7 October (excluding Tuesday)

Where: South Kensington campus & local area

(This role is for student ambassadors only)

How do I take part?

We're looking for friendly, approachable, and enthusiastic members of the Imperial community to take part in the Welcome Ambassador scheme. For students, this is your way to give back to the community while earning some extra cash. For staff, this is your opportunity to interact with students after long periods of distance. 

Sound like something you want to be part of? Here's how you can take part:

  1. Download and read the detailed information about the roles and eligibility in the Welcome Ambassadors 2022 Information Pack
  2. Consider the available roles, responsibilities and decide if you want to take part
  3. Fill in the Welcome Ambassador Application Form (for both student part-time paid and staff volunteer roles)
  4. Submit before the deadline of 23:59 on Wednesday 14th September

After this deadline, we will be in touch to let you know if you've been accepted as part of the Welcome Ambassador scheme. You will then be added to a Microsoft Team site which will host the shift management system (via Microsoft Shifts) where you can sign up for shifts. Student Ambassadors will be required to conduct a right to work check with the Imperial Casual Worker team, and submit timesheets via the Imperial Casual Worker app (more information can be found on the Imperial Casual Worker pages)

Any questions? Contact us: