Claiming the subsidy

To apply for the subsidy, please fill in the Quarantine Hotel Rebate Expense Claim Form‌.

You only need to fill in the sections of the form highlighted in yellow. Please ignore any non-highlighted sections.

Page last updated Monday 8 November 2021.

As there are no longer any countries or territories on theRed list for travel to England, our Quarantine Hotel rebate scheme is now closed. 

We are offering financial support to all students who have travelled to College for the start of the 2021–22 academic year from a [once] red list country and who were, therefore, required to self-isolate in a quarantine hotel upon arrival in the UK. 

The deadline to submit your hotel expense claim(s) is Friday 4 February 2022.

What support is available to me? 

You’ll be entitled to claim your subsidy of £625 for your hotel quarantine from the College after you have completed your stay and enrolled on your programme.

All claims must be submitted by Friday 4 February 2022, in line with the Expenses Policy recommendation that all claims must be made within 3 months of the expenses being incurred.

 

Which subsidy am I eligible for?
Quarantine Hotel booked on or before Wednesday 11 AugustQuarantine Hotel booked on or after Thursday 12 August
 £500  £625
Summary of the table's contents

 

How do I apply for the subsidy?

To apply for the relevant subsidy, fill in the Quarantine Hotel Rebate Expense Claim Form.

You only need to fill in the sections of the form highlighted in yellow. Please ignore any non-highlighted sections.

In the form, you will need to provide:

  • Your name
  • Your date of birth
  • Your College Identifier (CID number)
  • The amount you are claiming (per the table above)
  • The dates of your stay in the quarantine hotel
  • Details of your UK bank account. If you do not have a UK bank account, you will need to wait until you have arrived in the UK and set up your account before submitting your rebate claim. In some circumstances, it might be possible to make payment to international accounts. If you have no option but to be refunded to an international bank account, please send an email to qhrebate@imperial.ac.uk

Please note, that the College will issue the subsidy to the bank account you list on the form. This can be a different bank account to the one used for booking your hotel, so please state the name of the bank account holder so that the College is aware of who the money is being sent to.

Once you have completed your quarantine stay and enrolled on your programmeplease complete the Quarantine Hotel Rebate Expense Claim Form putting your signature and the date in the yellow box at the bottom of the form (electronic signatures are acceptable).

Send your completed form and proof of your hotel booking payment (e.g. receipt, booking confirmation email) to qhrebate@imperial.ac.uk by Friday 4 February 2022.

We aim to pay all approved claims within two weeks of your Quarantine Hotel stay and receipt of your completed expenses claim form.

What if I require further financial support?

If, after receiving your Quarantine Hotel subsidy you require further financial support as a result of the associated cost, you may request to be financially assessed by the Student Financial Support Team.

Please email student.funding@imperial.ac.uk to request this financial assessment after you have arrived in the UK and claimed your subsidy.

Frequently asked questions

New Students – When I Can Claim my Quarantine Hotel Subsidy?

If you are starting your programme of study in the 21/22 Academic Year, you can apply for a Quarantine Hotel subsidy once you have:

  • Enrolled on your programme (you will be invited to enrol on your programme once you have a firm offer from the College
  • Have completed your Quarantine Hotel stay
  • Have opened a UK bank account

We will not be able to process your claim unless you are enrolled on your programme of study.

Continuing Students – When Can I Claim My Quarantine Hotel Subsidy?

If you are continuing a programme in the 21/22 Academic Year, you can apply for a Quarantine Hotel subsidy once you have:

  • Have completed your Quarantine Hotel stay
  • Have opened a UK bank account

Can I apply for the subsidy if I completed a Quarantine Hotel stay prior to the announcement of this financial support?

It will not be possible to pay claims for Quarantine Hotel stays which started before 1 June 2021. Your Quarantine Hotel stay must have started on or after 1 June 2021 to qualify for the subsidy.

Can I claim this support more than once if I need to leave and re-enter the country?

It will not be possible to claim the subsidy more than once - you will only be able to claim for your start of session arrival.

Are staff eligible to receive this support?

This financial support is only available to students.

What evidence do I need to supply in order to process my claim?

  • Your name
  • Your date of birth
  • Your College Identifier (CID number)
  • Details of your UK bank account
  • The dates of your stay in the quarantine hotel
  • Proof of your hotel booking payment (e.g. receipt, booking confirmation email)