Payslips on smartphones
Some members of Imperial College staff do not have regular access to desktop computers at workplace, and may not be able to see their online payslips easily.
P60s are not available via this option.
The payroll department is responsible for calculating and paying salaries and wages, using information provided by the Human Resources Division, HM Revenue and Customs, and by managers and employees themselves.
- Season Ticket Loans forms and guidance on the Finance Knowledge Bank [Internal only; requires College login]
- Freelance workers (Non-Payroll fees) forms and guidance on the Finance Knowledge Bank [Internal only; requires College login]
- Casual workers pay forms and guidance on the Finance Knowledge Bank [Internal only; requires College login]
Frequently asked questions: Employees
I am just joining Imperial College. What should I do to ensure that I am paid correctly and on time?
After you have completed it, the form needs to be countersigned by your manager before sending to the payroll department. The sooner the better.
If you have recently joined the College from overseas, some additional guidance is provided on the Finance Knowledge Bank. [Internal only; requires College login]
When is payday?
Payday is normally the 24th of each month, unless this falls at a weekend in which case it is the preceding Friday. At Christmas, payday is the last working day before College closure.
Where is my payslip? How can I check it?
Most employees can access their payslips online.
Casual workers are sent paper payslips to the home address provided when they first joined (or subsequently notified a change), except for workers in Catering and the Students Union whose payslips are sent to their managers for distribution by hand.
More information about payslips can be found on the Finance Knowledge Bank. [Internal only; requires College login]
I think I am paying too much tax. What can I do about this?
Employers are legally obliged to deduct tax in accordance with instructions from H M Revenue and Customs. Important information about pay, tax and expenses is provided in the Finance Knowledge Bank. [Internal only; requires College login]
I am changing my bank account. What must I do to ensure my salary is paid into my new account?
Complete the Changes to Personal/Bank Details form.
I need help with the cost of childcare. What can the College do?
Please see the section on salary sacrifice in the Finance Knowledge Bank. [Internal only; requires College login]
I am a student. Why must I pay tax?
If you receive a bursary or scholarship this is tax free, but earnings for work done is, in principle, taxable just as for everyone else. In practice, many students earn less than the annual tax-free allowance. If you think you are paying tax when you should not be, please check your tax code. More information can be found about this on the Finance Knowledge Bank. [Internal only; requires College login]
I am leaving Imperial College. Is there anything I should do in relation to my pay?
First you must complete a Leaving Employment Form and give it to your manager who will forward it to Human Resources. Your P45 (information concerning you pay and tax deducted up until you leave our employment) will be sent to the home address recorded on our system. Please make sure it is up to date.
After leaving, you will lose access to online payslips and annual P60 forms, so you may wish to download to your home PC or print paper copies of these before you go.
Frequently asked questions: Managers
I wish to pay a casual worker (eg a student who has done work for my department). How do I do this?
You need to complete the Pay8A form, which can be found on the Payroll forms page of the Finance Knowledge Bank. [Internal only; requires College login]
I wish to pay a freelance worker without deduction of income tax. Is this possible?
All employment income must be taxed at source, but in some limited circumstances it is possible to pay individuals who provide services which are not akin to employment without tax deduction. See Contractual and payment arrangements for freelance workers: non-payroll fees procedures on the Finance Knowledge Bank. [Internal only; requires College login]
Personal detailsTheresa John Payroll Manager
Send email020 7594 5532
Level 3, Sherfield Building
South Kensington Campus
Level 3, Sherfield Building, South Kensington Campus