any of the College’s main funders use electronic submission systems. Applicants must therefore register for a user account before they can start to complete an online research proposal. For some systems, the user account must also be validated by the institution.

It is important to remember that even if a funder uses an electronic submission system, the College’s internal authorisation process must still be followed, i.e. a corresponding InfoEd record must be completed and approved by the Head of Department (or Faculty if applicable) before a proposal can be authorised by Research Services/Joint Research Office on behalf of the College.

For the majority of funder systems, approval notification emails are routed to a single generic mailbox which is managed by the central Research Office. To ensure that notification emails are directed to the right place, a Research Office contact person is set up as the default “Finance Officer” or equivalent role (rather than individual RS/JRO Managers). The Research Office will then forward the approval notifications to the correct RS/JRO team, thereby reducing the risk of important emails being left unattended in personal mailboxes. RS/JRO are still responsible for checking and formally approving proposals as usual, once the Head of Department (HoD) has given their approval. The appropriate contact names can be found in the table below.

Since the College already has a robust 2-step approval process in place using InfoEd, some funders allow the HoD and Finance Officer approval steps to be combined on their submission system. This means that RS/JRO can also approve on behalf of the HoD on the funder’s system (NB: Remember that HoD approval has already been actioned on InfoEd).

However, there are a few funders who do require a separate approval by the actual Head of Department on the funder system, followed by separate RS/JRO approval. This means the HoD must log onto the system to give approval. Funders who require this additional approval are identified below.

 Funder Submission Systems

Grant Tracker

Finance Officer /Signatory: Cindy Lai (exceptions noted by relevant funder below) -  Email: rgcoadmin@imperial.ac.uk 

Used by:

Flexi-Grant

Finance Officer /Signatory: Cindy Lai (exceptions noted by relevant funder below) -  Email: rgcoadmin@imperial.ac.uk

Used by:

GMS

Finance Officer /Signatory: Cindy Lai (exceptions noted by relevant funder below) -  Email: rgcoadmin@imperial.ac.uk

Used by:

e-GMS

Finance Officer /Signatory: Cindy Lai (exceptions noted by relevant funder below) -  Email: rgcoadmin@imperial.ac.uk

Used by: