Timetable Calendar Image

There are a number of ways to view your timetable, or the timetable of other resources, such as a room or module. The following outlines the different ways, their benefits and how you can activate and make use of them.

If you have any questions about the products or how to set them up, please email the Central Timetabling Support Team (CTSO)

How to view my timetable

A comparative summary of viewing options

 Timetabler CalendarTimetabler Calendar - Rooms OnlyTimetabler AutoCalExTimetabler iCalendar Feed for Staff and StudentsTimetabler iCalendar Feed for a Resource (such as a Room or Module)Timetabler Web PublisherA PDF Print Out
Incorporates Outlooks Free/Busy time Feature              
Dynamic (Automatically updated)    √          
Automatically Available To anyone with a staff or student record in Celcat To anyone with an Imperial Username The profile field must be completed on the staff or student record The email field must be completed on the staff or student record      
Request Only     Can be requested by a department for all staff and/or students, or by an individual
       
Web based    √          
Available to all Staff (with a College login)    √          
Available to all Students (with a College login)    √      

 √ 

Requestable via own department

 √ 

Requestable via own department

Supports local and remote (cloud) Exchange servers              
 
Summary of the table's contents

View from the perspective of a specific resource

 Timetabler Calendar as a staff memberTimetabler Calendar as a studentTimetabler Calendar - Rooms OnlyTimetabler AutoCalExTimetabler iCalendar Feed for Staff and StudentsTimetabler iCalendar Feed for a Resource (such as a Room or Module)Timetabler Web PublisherA PDF Print Out
Room timetable               
Module timetable              
Your personal timetable          
   
A Individual Staff timetable              
Group timetable              
An Individual Student timetable              
Team timetable              
Equipment timetable              
Faculty/Dept. timetable  
           
 
Summary of the table's contents

What fields are displayed on an event

 Timetabler Calendar as staff or studentTimetabler Calendar - Rooms OnlyTimetabler AutoCalExTimetabler iCalendar Feed for Staff and StudentsTimetabler iCalendar Feed for a Resource (such as a Room or Module)Timetabler Web PublisherA PDF Print Out
Event Name    
         
Event Category              
Department  
     
 
   
Modules              
Rooms              
Staff              
Groups              
Students              
Teams  
           
Published Notes (Custom3)              
Event ID  
           
 
Summary of the table's contents

View my timetable

Timetabler Calendar

Calendar

Timetabler Calendar is a web based application that displays real-time timetable information in an easy to use format, to individuals with a College Username.

  • It displays timetables in real-time on a central college website. All the events categories are published on Timetabler Calendar except for the "Resource Non-availability" category.
  • It is web-based, allowing easy access to anyone: With a record in Celcat via the Calendar, With a College Username via the Room-Only Calendar
  • It displays timetables for any resource, such as an individual student, student group, teaching staff member or room.
  • Shows the whole academic year. The Timetabler Calendar for the 2018/19 academic year is now available.                                                                                                                                                                 

Find out more about Timetabler Calendar

Timetabler AutoCalEx

AutoCalEx screenshot

Timetabler AutoCalEx synchronises staff timetables to their College Outlook Calendar. This is pushed directly into the staff or student timetable; it is not an overlay.

Benefits:

  • Available to staff or student with a College email address (with an email address in their profile field on the Celcat record).
  • Changes to timetables are automatically updated by the calendar feed every few minutes.
  • It is personal to the staff or student, showing any events which are linked to the individual by their student or staff name or their association to a group or team. 
  • Timetabled events show as busy in the calendar, helping colleagues to schedule meetings.
  • AutoCalEx supports local and remote (cloud) Exchange servers. 
  • Can show the whole academic year, or be subject to windows as per department choice.
  • The events associated with a"Resource Non-availability" category will not be pushed in AutoCalEx.

Disadvantages

  • Whilst the feed is enabled, events pushed into your Outlook calendar will be updated. However, if you wish to have the feed disabled the events will not automatically be deleted (only cease to be updated). Therefore, you will need to delete all events manually (or request this to be done by ICT).

Timetabler iCalendar

iCal

Timetabler iCalendar enables staff and students to subscribe to the service to receive and view their personal timetable on their mobile device and several third party Calendars (e.g. Google).  When a staff member or student is added to Celcat Client, their College email address is added automatically; enabling the feed to be downloaded.

The link is unique to your timetable only and should not be shared with others.

This calendar appears as an overlay in Outlook, i.e. a separate calendar that can be made viewable or hidden by the user. 

Benefits:

  • Available to both Students and Staff with a College email address (with an email address in their email field on the Celcat record).
  • Changes to timetables are automatically updated by the calendar feed every few minutes.
  • It is personal to the staff or student, showing any events which are linked to the individual by their student or staff name or their association to a group or team.
  • The overlay does not affect the users’ other calendar.
  • The feed can be hidden at any time.
  • The events associated with a" Resource Non-availability" category will not be published on iCalendar.

Disadvantages

  • Timetabled events are NOT shown as busy in the staff or students calendar; colleagues or peers will be unable to see overlaid events to schedule meetings using Outlook Scheduling Assistant.