Examination Timetabling
Here you'll find all information relating to exam timetabling, publication, rooming, policy and the College's Exam Timetabling User Group (ETUG).
College Main Examination Periods (2023-24)
| Autumn Term | Spring Term | Summer Term |
|---|---|---|
| 11 December - 15 December 2023 | 08 January - 19 January 2024 | 29 April - 28 June 2024 |
| Exam Timetabling Policy defines these periods as the last week of Autumn term, the first 2 weeks of Spring term and the whole of the Summer term. | ||
Exam Rooms
Exam Timetabling items
Celcat - Adding Exam Events
Full information on adding exam events in Celcat (including 'set-up/take-down', reserving exam space events etc) can be found in the Recording exam events in Celcat guidance document.
Department Exam Contacts
| Department | Contact | |
|---|---|---|
| Aeronautics | Jackie O'Neill | j.oneill@imperial.ac.uk |
| Bioengineering | Nicole Harbert | n.harbert@imperial.ac.uk |
| Business School | Joanne Chaffin | j.chaffin@imperial.ac.uk |
| Centre for Academic English | Conchi Vera-Valderrama | c.vera-valderrama@imperial.ac.uk |
| Chemical Engineering | Dilshad Badshah | d.badshah@imperial.ac.uk |
| Chemistry | Raj Sandhu | r.sandhu@imperial.ac.uk |
| Civil and Environmental Engineering (UG) | Justine Spence | j.spence@imperial.ac.uk |
| Civil and Environmental Engineering (PG) | Yamini Chikhlia | y.chikhlia@imperial.ac.uk |
| Centre for Languages, Culture and Communication | Melanie Mullin | melanie.mullin@imperial.ac.uk |
| Computing | Damian Cerase | d.cerase@imperial.ac.uk |
| Dyson School of Design Engineering | Caroline Bellingham | design.engineering@imperial.ac.uk |
| Earth Sciences (UG) | Riki Clarke | riki.clarke@imperial.ac.uk |
| Earth Sciences (PG) | Samantha Symmonds | sam.symmonds@imperial.ac.uk |
| Electrical and Electronic Engineering | Kate Farrar | k.farrar@imperial.ac.uk |
| NQEFL Energy Futures Lab | Gavin Eves | g.eves@imperial.ac.uk |
| Life Sciences | James Andrewes | j.andrewes@imperial.ac.uk |
| Materials | Raj Adcock | raj.adcock@imperial.ac.uk |
| Mathematics | Helen Haines | h.haines@imperial.ac.uk |
| Mechanical Engineering | Josie Howard | j.howard@imperial.ac.uk |
| Physics | Victor Urubusi | v.urubusi@imperial.ac.uk |
| School of Medicine | Robert Macdonald | r.macdonald@imperial.ac.uk |
| School of Public Health | Jo Tite | j.tite@imperial.ac.uk |
Exam Rooming Process
The College exam rooming process involves CTSO requesting (in-person) exam requirements ahead of an exam period, collating all College exam activity and allocating large exam space (Great Hall/QTR) as per the Exam Timetabling policy.
Following large space allocation, CTSO ensure all remaining exams are then roomed in suitable exam space across campus.
A timeline for the rooming process (ahead of each College exam period) is mapped out in the Teaching and Exam Timetabling Build Plan 23/24.
Please contact f.williams@imperial.ac.uk (Fran Williams), Head of Exam Timetabling) if you have any queries regarding the above process.
Exam Timetabling policy
The Examination Timetabling policy articulates and clarifies College policy about the planning, preparation, production, publication and ongoing management of changes to the Examinations Timetable at College.
Exam Timetabling User Group (ETUG)
ETUG is a group of key stakeholders involved in exam timetabling across College. Members reflect each of the academic departments as well as central services representatives.
The group has successfully co-ordinated both large central College space and local department space, ensuring all students sit on-campus exams in suitable exams space during main College exam periods, in line with the Exam Timetabling policy.
More recently, the group has shared best practice in running Timed Remote Assessments (TRAs), highlighting improvements to the online exam experience for both students and staff.
Further information (including ETUG minutes and presentations) can be found via the ETUG webpage.
Examinations and Assessment - Policies
Full College guidance on preparing, conducting and marking examinations/assessments can be found under Academic Policy, managed by the Quality Assurance team.
Queries
We're happy to help with any queries, particurlarly around the areas below -
- General Exam Timetabling
- CELCAT Exam Scheduling
- Exam Timetabling policy
- ETUG Membership
- Exam Room Layouts
- Exam Room Guidance
Please feel free to contact us at Central Timetabling Support Office (CTSO) or the Head of Exam Timetabling directly.