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Student handbook

PGR Handbook 2016-2017

The student handbook is also available in an iBook format. If you would like to be emailed a copy please contact Rebecca Smith (rebecca.smith2@imperial.ac.uk).

Skills and training

Students who are registered for PhDs are required to complete a certain number of training courses provided by the Graduate School.  For the latest requirements please see the Graduate School website. 

Research student FAQs

Find answers to your questions on submission deadlines, writing up status, interuption of studis and identifying assessors on the FAQ page.


Deadlines and forms

There are a number of milestones that must be signed off in order for you to complete your MD(Res)/PhD. All forms should be completed, and signed by members of the Postgraduate Education Committee if required. Forms should be returned to Rebecca Smith (rebecca.smith2@imperial.ac.uk) for final signature by the Director of Postgraduate Studies.


Registration Form (1 month)
To be completed within the first month of starting your studies
Form 1 Registration Form‌ (word)

Research Plan Confirmation (3 months)
Within the first 2 months of starting your studies, you must complete a research plan and have it reviewed by two referees.  This completed form should be returned to the Department along with a copy of the research plan and your CV.
Form 2 Research Plan Confirmation‌ (word)

Early Stage Assessment (9 months)
The early stage assessment should be completed within 9 months of your start date. Before the assessment, Form 3 should be completed, nominating two assessors. When the assessment is completed, the assessors and supervisors are required to complete Form 4. 
Form 3 Nomination of Assessors for ESA‌ (word)
Form 4 Early Stage Assessment‌ (word)


Late Stage Review (18-24 months)
The late stage review should be completed between 18-24 months for PhD students and at 18 months for MD(Res) students. Before the review, Form 5 should be completed, nominating two assessors for the review.  When the review is completed, the assessors and supervisors are required to complete Form 6. 
Form 5 Nomination of Assessors for LSR‌ (word)
Form 6 Late Stage Review‌ (word)

Writing up Status 
After completing your minimum registration period and the late stage review, it is possible to enter continuing research status. This is valid for up to 12 months at a cost of £200. This will allow you to retain access to the College facilities, however, all experimental work must be completed before entering this status.
Writing up period form‌ (word)

Examination Entry paperwork (44 months)
Examination entry paperwork is required at least 4 months before you intend to submit your thesis. The maximum for the submission of this paperwork is at 44 months.  This paperwork is completed and signed off by the department, then sent to Registry for final approval.  
Exam Entry Form‌ (word)



Additional forms:

6 month appraisal form‌ (word)
Appraisals should be completed every 6 months, in March and September of each year.

Confidential Report Form‌ (word)
A confidential report form can be completed for any issues you would prefer not to discuss with your supervisor.

ICB form‌ (pdf)
Any changes to your degree, e.g. addition of supervisors, interruption of studies etc. should be recorded on the following ICB form.

ICC form‌ (word)
ICC form is required if you wish to study on a part-time basis.