In this section will you find answers to questions that you may have about what to do before your Graduation and what you need to do on the day. 

Before Graduation Day

When can I register for the 2018 Postgraduate Ceremonies?

Registration for the Postgraduate Ceremonies are now open.   Details on how to register will be in your invitation email. 

Please note invitations will be sent on a weekly basis until Monday 5 March 2018.  Please note the deadline for registering for the Postgraduate Ceremonies on the 2 May 2018 is midday (UK time) on Friday 9 March 2018.  Unfortunately, we cannot accept late registrations.

Please note: Invitations will be emailed to the addresses you have stored on your Student Record. Please ensure your contact details are kept up to date as these are the details that the Graduation team will use to invite you to graduate. We recommend having at least one personal email address on your record in addition to your Imperial email address.

When will I receive my tickets?

You will be able to collect your tickets on the 2 May 2018.  Further information about this will be made available late March 2018. 

What should I do if I can no longer attend graduation?

If you have booked your place and are no longer able to attend graduation, please inform the Graduation team directly by email: graduation@imperial.ac.uk or by telephone: 44 (0)20 7594 6131.

Please note that the Graduation Office is open from 08:30 - 17:15 Monday to Friday. 

Can I get a refund on my tickets?

The deadline for requesting refunds is 12:00 midday (UK time) on the 6 April 2018.  

If you require a refund on guest Department Reception ticket(s) please email the Graduation Team on graduation@imperial.ac.uk.

If you require a refund on guest Ceremony ticket(s) please call the Royal Albert Hall Box Office on +44 (0)20 7589 8212 which is open daily from 09:00 – 21:00 UK time.

Regrettably we are not able to process refunds after 12:00 midday (UK time) on the 6 April 2018.


Will I receive my degree certificate in my ceremony?

Degree certificates are not presented to graduates at the graduation ceremony. Degree certificates are posted to graduates within three months of the award conferral date.

If you have queries regarding your certificate, please contact the Certificates Team in Registry by emailing certificates@imperial.ac.uk

What should I do if I or one of my guest requires support?

Please complete the special requirements section on the online registration portal when you register your attendance and purchase guest ticket(s). You can also contact the Graduation Team by emailing graduation@imperial.ac.uk or by telephone on +44 (0)20 7594 6131 to discuss your particular needs and we will do our best to find a practical and suitable solution.

How do I register to attend the ceremony?

Registration for the Postgraduate Ceremonies are now open.   Details on how to register will be in your invitation email. 

Please note invitations will be sent on a weekly basis until Monday 5 March 2018.  Please note the deadline for registering for the Postgraduate Ceremonies on the 2 May 2018 is midday (UK time) on Friday 9 March 2018.  Unfortunately, we cannot accept late registrations.

Please ensure that you register your attendance in good time.

When you receive your invitation email, you will be able to click on the link in the email and log-on to the online registration portal (using your CID number and date of birth) and register to attend your ceremony.

Invitations are emailed to the addresses stored on your Student E-Service. Please ensure you keep your contact details up to date to avoid missing any important Graduation correspondence.

What should I do if my results are delayed or have not yet been conferred?

Please contact the Graduation Team on: graduation@imperial.ac.uk and we will do our best to accommodate your request.

If I cannot attend my ceremony this year, can I defer?

Yes, if you are unable to attend the 2018 Postgraduate Ceremonies, please either complete this on the registration portal or contact the Graduation Team by emailing graduation@imperial.ac.uk with the subject title 'Postgraduate 2018 Ceremony Deferral'.

Please note you can only defer your attendance once.


What should I do if I haven't received my invitation?

Invitations are being emailed out to graduands on a weekly basis until Monday 5 March 2018.  

If you haven't received your email invitation by Friday the 23 February 2018 please contact the Graduation Team on graduation@imperial.ac.uk

How many guests can I bring?

Graduands can purchase up to 2 x guest tickets, when they confirm their attendance online.

Please see the 'Tickets' tab for further details.

I require a letter to support a visa application. How do I obtain one?

Once you have booked your place at the Graduation ceremony and purchased your guest tickets, the College can produce letters to support your Visa applications. To request this letter, please complete this form and submit it to the Graduation Team.

Please note we cannot issue a visa letter for you or your guests until you have booked your place at the Graduation Ceremonies and purchased your guest ticket(s).

Do I need to purchase a ticket for my child / baby?

Graduation ceremonies are formal occasions and as such may not be suitable for young children.

Any children over two (other than babies in arms) must have their own seat inside the graduation hall/venue and a ticket must be purchased for them when purchasing all other guest tickets.

How do I hire my gown?

Gown orders for the Postgraduate Ceremonies will open at the same time as registrations.  Please remember that academic dress is compulsory for Imperial College's graduation ceremonies and you will not be allowed to enter the hall if you are not wearing academic dress.

Details on how to hire your gown online will be provided in your email invitation.  By confirming your attendance at graduation, you are agreeing to wear official Imperial College London academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony. 

 

On Graduation Day

How do you get to Imperial College London and the Royal Albert Hall?

Imperial College London's South Kensington campus is located off Exhibition Road. You can find full address details on the campus map. The closest London Underground Station is South Kensington and Gloucester Road (which is served by the Piccadilly, Circle and District lines). The Royal Albert Hall is located opposite South Kensington campus, on Kensington Gore.

 If you are travelling by public transport, please make sure you check in advance that your form of transport is running that day.  The Transport For London Journey Planner website can assist in planning your journey.

Will the ceremonies be live streamed?

Yes, please go to the Graduation homepage to watch live streams of the ceremonies as they happen on the day.

Where can I smoke?

From 1 August 2017, all Imperial campuses and properties will be smoke-free. This means that smoking will not be permitted on or within 20 metres of College land.

The Smoke Free Policy requires that people smoke off campus and away from our buildings.  As our campuses are in close proximity of residential homes, businesses and schools we ask staff and students to be mindful of the health and well-being of our neighbours.

Please note the use of e-cigarettes is not permitted in any College buildings.

 

Is accommodation available close by?

Please view the College’s Local hotels in and around the area if you need to book accommodation for yourself or your guests. Please note that the Graduation Team cannot arrange this for you.

Is parking available at the College?

Unfortunately there is no car parking available on campus or at the Royal Albert Hall. There are a small number of blue badge spaces on campus which are allocated on a first come, first served basis to blue badge holders. Please email the Graduation Team: graduation@imperial.ac.uk to discuss your requirements.

There are a number of pay and display NCP Car Parks within the vicinity of the College.

How do I hire my gown?

Details on how to hire your gown online will be provided in your email invitation.

Please remember that academic dress is compulsory for Imperial College's graduation ceremonies and you will not be allowed to enter the Hall if you are not wearing academic dress. Please note our official Imperial College London academic robes are provided by Ede & Ravenscroft Ltd. 

 

What should I wear for the ceremony?

Graduation ceremonies are formal occasions and therefore smart dress is appropriate. Shorts, jeans and trainers are not appropriate attire for graduands or their guests. Graduands are welcome to wear traditional or national dress. Gowns are designed to be worn with shirts. You may wish to bring safety pins to secure the gown in place.

 

 

What time does my ceremony take place and how long does it last?

The ceremony times for the 2 May Postgraduate Ceremonies are:

10:00 The Faculty of Engineering

13:15 Imperial College Business School, Centre for Higher Education Research and Scholarship and the Centre for Languages, Culture and Communication

16:30 The Faculty of Medicine and Faculty of Natural Sciences

Ceremonies will last approximately 90 minutes each. Departmental receptions are held on South Kensington campus immediately following the ceremony (lasting approximately 90 minutes).  If you are attending the Department Reception we recommend that you go straight there after your ceremony.

Are the seats allocated for the ceremony?

Seats are allocated in advance for both graduands and guests in separate areas of the Royal Albert Hall. Your ticket will identify your seat by door, area, row and seat number. Please note that you will not be seated with your guests. Please ensure you sit in your assigned seat, as occupying the wrong seat will disrupt the presentations. Please note that both student and guest tickets are non-transferrable.

Are children allowed to attend the ceremony?

Yes, children can attend. Please bear in mind that the ceremonies are of a formal nature and around 90 minutes in length.

All children over the age of 2 will require their own seat inside the Hall and therefore a guest ticket must be purchased for them. Babies up to 2 years of age do not require a ticket.

Where can I have my graduation photographs taken?

Professional photography will be available on Graduation Day. Please visit the Photography page for further details.


Contact Us

If your question has not been answered on our website, you can contact the Graduation Team by email or by telephone:

graduation@imperial.ac.uk

+44 (0)20 7594 6131 

Please note that the Graduation Office is open from 08:30 - 17:15 Monday to Friday.   We receive a high volume of emails therefore please do check the website before emailing the team.  We endeavor to respond to emails within three working days.