Important

UG Students studying Medicine or the Biomedical science courses in the Faculty of Medicine should apply to the Faculty Hardship Fund before applying to the Student Support Fund. Information on how to apply to this fund is available via MedLearn.

Students may apply for financial assistance towards conference costs from the Imperial College Trust Fund.

Student Support Fund Application 2022-23Student Global Relief FundSearch JobsLive

We understand that this is a challenging time for our student community due to the impact of high inflation in the UK, and of course personal circumstances that may impact finances.

The Student Support Fund is available for students demonstrating a financial need. The aim of the fund is to help current students who face unexpected financial hardship with their costs of living and excludes any support towards tuition fees or visas.

You are expected to demonstrate that you have made realistic financial provision and have an appropriate level of funding in place before you start your studies. The Fund is to be used when there are no further financial avenues available to you. Students must demonstrate that they have utilised all funding available to them (e.g. Undergraduate government maintenance loans or Postgraduate Loan for Master’s study). We reserve the right to reject an application when there has been no attempt to make a reasonable provision.

All applicants will be assessed by a single mechanism to ensure transparency and fairness. The assessment mechanism is based on a set of values associated with the Cost of Living in London (CLL). The CLL framework is intended to identify the cost students would normally have during their studies.

Once you have read the guidance below, including documentation required, apply online by clicking on the button at the side of this page. Please note that you must also register with the Blackbullion free online financial education platform and complete the Budgeting 101 pathway as part of your application to the Student Support Fund.

Value of awards

Laptop Support

Where students have had to purchase laptops or other equipment due to unexpected events, we recognise that this can have an impact on personal finances. Therefore you can include these essential costs where relevant as part of your application to the Student Support Fund.

What is the Student Support Fund?

The Student Support Fund is a discretional hardship fund, funded by the College alongside generous donations from our students, staff, alumni and other supporters. Additionally, support has been made available from the College’s COVID-19 hardship funds. The aim of the fund is to help current students who face unexpected financial hardship with their cost of living and excludes any support towards tuition fees or (new) visas. All students are able to apply.

All applicants will be assessed by a single mechanism to ensure transparency and fairness. The assessment mechanism is based on a set of values associated with the Cost of Living in London (CLL). The CLL framework is intended to identify the cost students would normally have during their studies.

Value of awards

Grants

A grant does not need to be paid back. The value of these can be up to £5,000 and on average we award about £1,000. Awards are based on what we can see that you need to ensure you can pay for your rent and food. In certain situations where it may not be appropriate to award a grant. We will however always consider whether an emergency loan may be available alternatively.

Loans

You can apply for a loan, or we may offer you a loan instead of a grant, if you are experiencing cash- flows issues which will need to be paid back. The value of our loans are up to £5,000 and are interest free, you will need to demonstrate how you will repay in your application.

Payment

If your application is successful we will ask you to accept the value of the award and any associated conditions before we process the payment to the bank account stated on your application form.
• Payments will usually take between 3 and 5 working days to reach your bank account.
• In cases where the funding is needed urgently a same day payment can be arranged.

Eligibility

All registered Imperial College London students are able to apply.

Awards are not usually made within the first term of the academic year or

  • if there is funding available in your own Faculty or
  • if you are on an Interruption of Studies
  • if you are in the Writing Up stage of your PhD.

However, if you feel you have mitigating circumstances you are welcome to apply.

 

Assessment of your application

All students have different levels of income and expenditure. We will apply a cap (based on the Cost of Living in London values) for all general living and household costs, such as rent, food, travel and utility bills. This will enable us to ensure that the Fund does not reward lifestyle choices.

As part of the assessment of your application, we will consider any information provided through your supporting statement alongside a financial surplus/shortfall calculation. We will assess each application on its own merit.

Students who have children and require financial support with their childcare will be assessed in the same way.  If assessed to be in significant financial need, you may be eligible for up to £4,000 of support towards childcare arrangements in addition to any grant, but not exceeding any financial shortfall. Such applications will be assessed on an ad hoc basis and evidence of formal childcare arrangements will be required.

Applications are closely examined by two administrators who may also ask to meet with you in person to discuss your application. The administrator will make an initial assessment and recommend action based on their findings to a senior member of the Student Financial Support team who will review the recommendation and make a formal decision on the application.

We aim to have an outcome of your assessment within 10 working days providing all the relevant documentation has been provided.

Documents required and what we use them for

  • Most recent 3 months bank statement. This includes statements for ALL of your accounts, including non- UK and savings accounts. We use this to confirm your current bank balance and to assess your spending habits.
  • Pay slips if applicable so we can confirm your income
  • Scholarship and/ or loan confirmation so we can confirm the terms of this income
  • Proof of outstanding debts like a credit card statement so we can confirm your expenditure.
  • Household utility bills so we can confirm your expenditure
  • Accommodation tenancy agreement so we can confirm your expenditure and your living arrangements, including evidence of housing benefits if applicable.
  • An email from your personal tutor supporting your application. They will need to confirm your attendance and that you are performing well academically.
  • If you are living with your partner you will also need to send us their bank statements and confirmation of any financial commitments
  • If you are apply for assistance due to childcare costs we will need to see your child’s birth certificates and confirmation of their nursery costs or any child tax credits or maintenance payments.
  • In addition you may send us any other documentation which you feel may support your case such as a doctor’s letter or bailiff’s letter.

We accept scanned copies of these documents which are kept securely. If you send us hardcopies you can collect these from the Student Hub or we will destroy these once they are no longer needed using our confidential waste disposal. 

We cannot accept exported bank statements for Audit purposes, as these are editable and can be amended. Applicants can be asked to provide their bank statements as print screens as long as the transactions follow on from each other.

We reserve the right to request further documentation not listed here in order to  carry out a full assessment.

How to calculate your income

Please note that you must register with the Blackbullion free online financial education platform and complete the Budgeting 101 pathway as part of your application to the Student Support Fund. You will likely find the Budgeting resource useful in identifying and calculating your income and expenditure.

Below is an example of the income table you will need to be complete.

Example: If you are in receipt of a £4,000 Imperial Bursary you will enter this as below:

Summary of the table's contents
IncomeWeekly          (£)Annual    (£)       39 or 52 weeks
 Grants    
 Bursary / stipend    £102.56   £4,000
 Scholarships    
 Loans    
 Parental Contribution    
 Savings    
 Part-time work    
 Partner’s income    
Other (specify)    
Total    
Summary of the table's contents
 

How to calculate your expenditure

Please note that you must register with the Blackbullion free online financial education platform and complete the Budgeting 101 pathway as part of your application to the Student Support Fund. You will likely find the Budgeting resource useful in identifying and calculating your income and expenditure.

Below is an example of the expenditure table you will need to complete.

Summary of the table's contents
ExpenditureCost of living in London            (£)Annual        (£)    39 or 52 weeks
 Accommodation    214  
 Food and utilities  65  
 Personal and leisure (e.g. telephone, clothing, etc.)  62 2,424 or 3,233
 Study related travel  32  
 Other course-related expenses    
 Outstanding debts / repayments    
 Childcare      
 Other costs (specify)    
     
Total 372  
Summary of the table's contents
 

How to contact us

We are always available to discuss your situation confidentially and assist with completing the application form.  Please contact us by email at student.funding@imperial.ac.uk if you have any further questions.

You can appeal decisions by writing to sfs.feedback@imperial.ac.uk, who will consider your original application alongside any additional information you provide.