Please see below the FAQs for managers and new starters:

Managers

Why do we have Essentials?

Imperial Essentials (Essentials) cover the critical areas of safety, information security and the working environment, and has been developed to ensure that staff are aware of their responsibilities and expected behaviours whilst working at the College.

New Non-Clinical Lecturers and Senior Lecturers, Clinical Lecturers and Senior Lecturers, and Assistant Professors, all have probation periods which are longer than six months’ duration. If you are a new member of academic staff, you are also required to complete Essentials during your first six months rather than waiting until the end of your probation.

What time frame does my new starter have to complete Essentials?

Imperial Essentials (Essentials) are part of standard induction and should be completed in the first 6 months at the College.

Academics with different probation arrangements are still expected to complete Essentials within 6 months.

You are expected to check your new staff’s progress at varying stages during those 6 months to ensure they are on track to successful completion.

How will I know when any training has been completed?

Some of the required online training will automatically generate an email informing you of the ‘date completed’ and whether the staff member has passed. This email can be used as the certificate of successful attendance and completion for each course.

It is important that your new staff member saves it in their training record folder or as part of their Continuous Professional Development (CPD) portfolio. It will not be possible to obtain a duplicate.

Where the training does not have an assessment attached or the learning is for information only, you are responsible for ensuring that your new team member has understood the information. 

What resources are available to me?

All resources for Imperial College Essentials can be found on these web pages.  

Why are these areas essential?

The College needs to ensure that our staff are safe, comply with the law and contribute to Imperial College being a great place to work.

Who decided what was "essential"?

All aspects of the Essentials have been endorsed and supported by the Provost’s Board.

When would Essentials training need refreshing?

Most of the online elements of Essentials have stipulated times for refreshing – these will be clearly stated as part of the course. 

For other elements, the yearly audit should include a discussion with each individual to ensure they feel that their knowledge is up to date – if it isn’t, then they would need to revisit some of the information or training.

Any changes or additions to Essentials requirements will be communicated to all staff via our standard communication channels; any other information will be on the Essentials webpages. The Governance Framework also indicates the refresher requirements for each course.

When am I required to check on progress?

A line manager is required to review the completed sections with the new starter at varying stages during the initial 6 months of employment at the College. 

Where can I learn more about Imperial College Values?

Information on Imperial Expectations can be found on the College Values Project's web pages.

I have more questions, who can I talk to about this?

You can send your query to the HR staff Hub for further information on Imperial Essentials; alternatively, you can send an email to iessentials@imperial.ac.uk

New starters

Why do we have Essentials?

Imperial Essentials (Essentials) cover the critical areas of safety, information security and the working environment, and has been developed to ensure that staff are aware of their responsibilities and expected behaviours whilst working at the College.

What does this mean for me?

Imperial Essentials (Essentials) form part of your induction and cover significant information and training that you must know as a new member of staff in your first six months. If you are a new member of academic staff, you are also required to complete Essentials during your first six months and not wait until the end of your probation.

Are Essentials mandatory?

Yes - Essentials cover what you must know as a new member of staff in your first six months and cover significant information and training.

Completion of Essentials will be checked as part of your probation review if you a have six-month probationary period. If you are a new member of academic staff, you are also required to complete Essentials during your first six months rather than waiting until the end of your probation.

How do I book onto the training?

Most, if not all the training is an e-learning course and can be found on the Imperial College Essentials website.  All you need to do is select the intended link/course.

How will I know when any training has been completed?

Some of the required online training will automatically generate an email informing you of the ‘date completed’ and whether you have passed.

This email can be used as the certificate of successful attendance and completion for each course.

It is important that you save it in your training record folder, or as part of your Continuous Professional Development (CPD) portfolio as it is will not be possible to obtain a duplicate. Where the training does not have an assessment attached or the learning is for information only, you are responsible for ensuring that you have understood the information. 

What time frame do I have to complete Essentials?

Imperial Essentials (Essentials) must be completed during the first 6 months of your employment.

Is there a way to prioritise which elements to do first?

There is no set order, and we recommend that you discuss this with your manager. We hope that providing estimated timeframes contributes toward you and your manager having a conversation about which ones would be better to complete first (we recommend the lengthier courses).

I have more questions, who can I talk to about this?

You can send your query to the HR staff Hub for further information on Imperial Essentials; alternatively, you can send an email to iessentials@imperial.ac.uk