Payment by card

Please note: between 11 and 21 August, there will be no updates to invoice information in our online payments system, this is as a result of A level results processing work by the College.  During this period, you may still make payments online either against specific invoices or on account however, any payment applied to an invoice during this period will not be reflected online until 22 August.  Additionally, no new accounts will be set up in our online payments system during this period; if you are unable to log in to our online payment system, please use guest access and ensure you quote your full name, CID and the invoice number with your payment.  We apologise for any inconvenience this may cause.  

Payments may be made by debit or credit card (e.g. Visa, Visa Debit, Mastercard, American Express; Imperial College does not accept Diners Club) via the Imperial College payments website.

As of 11 July 2016, Imperial College London will be changing its online payments partner. The new partner is used by many other universities and provides an efficient and secure service for making online payments.

As part of this service, a limited amount of your personal data will be shared with our payments partner, the only personally identifiable data we share will be your name and College Identification Number (CID) and also the number and amount due of any invoices requiring payment along with a brief description of the type of those invoices, this information will be held securely by our payments partner in line with the requirements of the Data Protection Act.

This information will only be shared whilst you are affiliated to the college as a registered student, an offer holder or have an invoice still to be paid. You have the right to opt out of the service and the sharing of your data from 1 July 2016 onwards via your student e-Service account.

You will need to login into the payment portal using your College Identification Number (CID) and online payments access key this information can be found in the personal details tab on Student e-Service.

You will be able to opt back into the service at any time via Student e-Service.

Please note that payment by non-UK based debit cards and all credit cards will attract a surcharge of 1.2% of the value of the transaction.

A transaction receipt will be issued by our card payments system, this is not a formal receipt of payment to the College, more information on receipts may be found in the Receipts section below.

Most students making payments from overseas accounts will have the option to make payment in their local currency, more information on this service may be found on our via the payment portal.

Please be advised that some card providers may impose a single transaction limit on online transactions and may automatically decline large online transactions, this is especially the case for non-UK based cards as the transaction is being made to a different country.

You are advised to contact your card provider before making large payments to inform them that you will be using your card for this purpose. If you have difficulty making large transactions on your card, you may be able to make two or more smaller transactions to make up the total payment.

Payment by bank transfer

Unfortunately, we are unable to accept bank transfers from personal accounts based in the UK, payment from these accounts should be made using a debit card where possible.

It is your responsibility to ensure that you notify the College of the purpose of your payment by using the following reference string CID-Invoice Number-Student Name (e.g. 01234567-94123456-Joe Bloggs).

Bank National Westminster Bank plc
Address 18 Cromwell Place, London, SW7 2LB
Account Number 00600032
Sort Code 51-50-01
IBAN GB67NWBK51500100600032
Swift Code NWBKGB2L
Account Name Imperial College London
Reference CID-Invoice Number-Student Name

Please note that you will be responsible for any transfer charges levied by your bank.

Payment by cheque or bank draft

Cheques and bank drafts must be in Sterling drawn on a UK bank and made payable to Imperial College. Please ensure that your CID and invoice number is written on the reverse of the cheque or draft. Please note that Imperial College does not accept Travellers' Cheques.

All cheques and drafts should be sent to Accounts Receivable, Imperial College London, Level 3 Sherfield Building, South Kensington Campus, London, SW7 2AZ.

Payment in person

Payment of fees may be made in person at the Student Hub on Level 3 of the Sherfield Building, South Kensington Campus using any of the above payment methods.

Please be aware that the Student Hub can get extremely busy at peak times and especially at the start of session. If paying by card you can avoid the queues by using the online payment facility at www.imperial.ac.uk/payments.

If paying by cheque or bank draft, you may either use the document drop-box at the Student Hub or send your cheque by post (as detailed above).

If you are using the drop-box for payment, please check that you have done the following before posting it in the box in a sealed envelope:

  • written your CID and invoice number on the back of your cheque or draft
  • included the remittance slip from the bottom of your invoice
  • marked the envelope "Tuition Fee Payment"

Cash payments are not normally accepted. If you believe you have no option but to pay in cash, please discuss this with the Tuition Fees team before bringing significant sums of cash on to campus.

Receipts

Self-funding students will receive an automatic confirmation email when funds are posted to their College account, this email serves as a confirmation of receipt of funds only and cannot be used as a formal receipt of payment. All bank charges are deducted from the payment before the funds reach the College and so the amount in the confirmation email may be slightly less than the original amount paid.

If you need a receipt for tuition fees, you may request this by email via this link: tuition.fees@imperial.ac.uk. Please include the reason the receipt is needed in the email body as this will ensure the team issues the correct document.

Please note that the easiest and most secure way of confirming tuition fee payments to UKVI is via your CAS and not by a paper receipt. Payments uploaded to your CAS will be visible in the Passport/Visa section of your Student e-Service account.

Receipts for accommodation payments cannot be issued by the Tuition Fees team; if you need a receipt for accommodation payments, please contact the Accounts Receivable Office at accountsreceivableoffice@imperial.ac.uk.

Payment processing times

The time taken for a payment to reach the College and be processed against your invoice will vary depending on your method of payment.  The below table may be used as an indicative guide however, certain payments, especially bank transfers from overseas accounts, may take longer to reach the College than indicated below.

Guideline payment processing times

Payment methodApproximate processing time
Online 1 working day
Bank Transfer 6 working days
Cheque or Bank Draft 4 working days after receipt of cheque/draft
Debit/Credit Card by Phone 1 working day
Debit/Credit Card at Student Hub 1 working day

Please note, working days in the UK are Monday to Friday 0900–1700 hrs excluding bank and public holidays. Payments will not be processed against invoices during College closure periods.

Late payment

Any tuition fees not paid by the due date shall attract late payment charges at an annualised rate of 7.5% above the base rate of the National Westminster Bank Plc.

Late payment charges shall accrue daily on all overdue tuition fee balances until such time as those balances are paid in full or subject to a payment plan agreed with Credit Control.

If all outstanding amounts are paid in full within six months of the due date, the late payment charges shall be discounted to an annualised rate of 2% above the base rate of the National Westminster Bank Plc.

If a student's account is in arrears for a period of six months or more, the matter will be raised with the student's department and the College Tutors.

In accordance with Regulation Six of the Imperial College London Academic Regulations, any student with outstanding tuition-related charges will not normally be allowed to progress to the next year of their programme and may be required to withdraw from the College.

Download a full copy of the late payment policy (pdf).