Important

Students may apply for financial assitance towards conference costs from the Imperial College Trust Fund.

Students from the Faculty of Medicine should apply to the Faculty Hardship Fund before applying to the Student Support Fund. Information on how to apply to this fund is available via Blackboard.

Student Global Relief Fund

Managed by the Student Financial Support team in Registry.

If you suddenly find yourself in financial difficulties or experience an unexpected change in circumstances, you may be eligible to apply for emergency financial help through the Student Support Fund.

The Student Support Fund is funded by the College alongside generous donations from our students, staff, alumni and other supporters. The aim of the fund is to help current students who experience genuine financial hardship with their cost of living and excludes any support towards tuition fees or visas. All students are able to apply.

You are expected to demonstrate that you have made realistic financial provision and have an appropriate level of funding in place before you start your studies and grants. The Fund is to be used when there are no further financial avenues available to you. The fund is not intended to subsidise longer term costs associated with studying and cannot replace core funding from government loans. Students must demonstrate that they have utilised all funding available to them (e.g. Undergraduate government maintenance loans, maintenance grants or Postgraduate Loan for Master’s study). We reserve the right to reject an application when there has clearly been no attempt to make a reasonable provision.

All applicants will be assessed by a single mechanism to ensure transparency and fairness. The assessment mechanism is based on a set of values associated with the Cost of Living in London (CLL). The CLL framework is intended to identify the cost students would normally have during their studies.

Value of awards

Value of awards

Grants

A grant does not need to be paid back. The value of these can be up to £2,000 and on average we award £650. Awards are based on what we can see that you need to ensure you can pay for your rent and food. In certain situations where it may not be appropriate to award a grant. We will however always consider whether an emergency loan may be available alternatively.

Loans

You can apply for a loan, or we may offer you a loan instead of a grant, if you are experiencing cash- flows issues which will need to be paid back. The value of our loans are up to £2,000 and are interest free, you will need to demonstrate how you will repay in your application.

Eligibility

All registered Imperial College London students are able to apply.

Awards are not usually made within the first term of the academic year or

  • if there is funding available in your own Faculty or
  • if you are on an Interruption of Studies
  • if you are in the Writing Up stage of your PhD.

However, if you feel you have mitigating circumstances you are welcome to apply.

 

Assessment of your application

All students have different levels of income and expenditure. We will apply a cap (based on the Cost of Living in London values) for all general living and household costs, such as rent, food, travel and utility bills. This will enable us to ensure that the Fund does not reward lifestyle choices.

As part of the assessment of your application, we will consider any information provided through your supporting statement alongside a financial surplus/shortfall calculation. We will assess each application on its own merit.

Students who have children and require financial support with their childcare will be assessed in the same way.  If assessed to be in significant financial need, you may be eligible for up to £2,000 of support towards childcare arrangements in addition to any grant, but not exceeding any financial shortfall. Such applications will be assessed on an ad hoc basis and evidence of formal childcare arrangements will be required.

Applications are closely examined by an administrator who may also ask to meet with you in person to discuss your application. The administrator will make an initial assessment and recommend action based on their findings to a senior member of the Student Financial Support team who will review the recommendation and make a formal decision on the application.

We aim to have an outcome of your assessment within 10 working days providing all the relevant documentation has been provided.

Documents required and what we use them for

  • Most recent 3 months bank statement. We use this to confirm your current bank balance and to assess your spending habits.
  • Pay slips if applicable so we can confirm your income
  • Scholarship and/ or loan confirmation so we can confirm the terms of this income
  • Proof of outstanding debts like a credit card statement so we can confirm your expenditure.
  • Household utility bills so we can confirm your expenditure
  • Accommodation tenancy agreement so we can confirm your expenditure and your living arrangements.
  • An email from your personal tutor supporting your application. They will need to confirm your attendance and that you are performing well academically.
  • If you are living with your partner you will also need to send us their bank statements and confirmation of any financial commitments
  • If you are apply for assistance due to childcare costs we will need to see your child’s birth certificates and confirmation of their nursery costs.
  • In addition you may send us any other documentation which you feel may support your case such as a doctor’s letter or bailiff’s letter.

We accept scanned copies of these documents which are kept securely. If you send us hardcopies you can collect these from the Student Hub or we will destroy these once they are no longer needed using our confidential waste disposal. 

How to calculate your income

The application form requires you to provide details of any income you may receive during your studies. You must provide any information which may be applicable. Any information which is omitted may result in your application being rejected.

To calculate annual income please multiply your weekly income by the appropriate length of your course.  In order to treat all applications fairly, a Cost of Living in London (CLL) figure will be applied to your application. This is a level of income we expect students to have made provision for before they arrive.

If you are a student parent we expect that you may have a higher cost of living and allow for your household CLL to be £29,200 per annum, or £561.54 per week.

If you are living with your partner you must include their income too.

For 2016- 17 the CLL has been set at £293 per week, which calculate to 

 
 Undergraduate (except years 5 and 6 of MBBS)Postgraduate and years 5 and 6 of MBBS
 Length of course  39  52
 Weekly CLL cap  £293  £293
 Annual CLL cap  £11,233  £14,838
Summary of the table's contents

Below is an example of the income table you will need to be complete.

Example: If you are in receipt of a £4,000 Imperial Bursary you will enter this as below:

Summary of the table's contents
IncomeWeekly          (£)Annual    (£)       39 or 52 weeks
 Grants    
 Bursary / stipend    £102.56   £4,000
 Scholarships    
 Loans    
 Parental Contribution    
 Savings    
 Part-time work    
 Partner’s income    
Other (specify)    
Total    
Summary of the table's contents

 

How to calculate your expenditure

Similar to income, you must provide details of your expenditure in the application form in the Weekly columns.  To calculate annual expenses please multiply your weekly expenditure by the appropriate length of your course.  In order to treat all applications fairly, a Cost of Living in London (CLL) figure will be applied to your application.

For 2016- 17 the CLL has been set at £293 per week, which calculate to 

 
 Undergraduate (except years 5 and 6 of MBBS)Postgraduate and years 5 and 6 of MBBS
 Length of course  39 weeks  52 weeks
 Weekly CLL cap  £293  £293
 Annual CLL cap £11,233 £14,838
Summary of the table's contents

For 2016- 17 the figures already entered in the Cost of Living in London column will be the minimum level of expenditure students are expected to budget for. Any expenditure over this amount will be looked upon as a lifestyle choice will need to be explained. Please enter your actual expense values in the Weekly and Annual columns;

Below is an example of the expenditure table you will need to complete.

Example: If you pay 30 per month for your mobile phone you will enter this as per the formula below:

(Monthly bill x 12 months) / 52 weeks in a year x 39 or 52 weeks duration of course.

(30 x 12) / 52 x 39

Summary of the table's contents
ExpenditureCost of living in London            (£)Weekly          (£)Annual        (£)    39 or 52 weeks
 Accommodation    155    
 Food and utilities  50    
 Personal and leisure (e.g. telephone, clothing, etc.)  50  6.92  269.99
 Study related travel  28    
 Books, equipment etc.  10    
 Other course-related expenses      
 Outstanding debts / repayments      
 Childcare    317    
 Other costs (specify)      
       
Total 293    
Summary of the table's contents
 

How to contact us

We are always available to discuss your situation confidentially and assist with completing the application form.  Please contact us through our online enquiry form if you have any further questions.

 You can appeal decisions by writing to sfs.feedback@imperial.ac.uk, who will consider your original application alongside any additional information you provide.