Frequently asked questions
Two graduation days are held each year. Our undergraduate graduation, Commemoration Day, is held in October, while Postgraduate Graduation takes place in May. The date for the next Postgraduate Graduation is Wednesday 6 May 2020.
Before graduation day
How can I register for the Postgraduate Graduation 2020?
Registrations for the Postgraduate Graduation 2020 will open on Wednesday 5 February. Email invitations will be sent on a weekly basis until Monday 9 March. The deadline to register for the Postgraduate Graduation is 12:00 noon (UK time) on Wednesday 11 March 2020. Regrettably we are unable to accept applications after this point.
What should I do if I haven't received my invitation?
If you haven't received your email invitation by 18.00 (UK time) Monday 9 March please contact the Graduation team at firstname.lastname@example.org.
How many guests can I bring?
You can purchase up to two guest ceremony and two guest department reception tickets.
Guest ceremony tickets
Guest ceremony tickets can be purchased directly with the Royal Albert Hall at £25 per ticket.
You will be provided with a link to purchase guest tickets during the registration process.
Guest department reception tickets
Guest department reception tickets can be purchased from the registration portal, these are £20 per ticket.
Please note guest tickets for both the ceremony and the department reception are required for children aged over two years.
There may be an opportunity to purchase additional guest tickets after registrations close. We will notify graduands via email regarding the re-sale by 18.00 (UK time) Friday 27 March 2020.
Do I need to buy a ticket for my child or baby?
Graduation ceremonies are formal occasions and as such may not be suitable for young children.
Children over two years old must have their own seat inside the Royal Albert Hall and will require a guest ceremony ticket to attend.
I can’t attend my ceremony this year, can I defer?
Yes, if you are unable to attend Postgraduate Graduation 2020, email the Graduation team at email@example.com with the subject title 'Postgraduate Graduation Deferral' to request to defer.
Please note you can only defer your attendance once, and only to the following year.
What should I do if my results are delayed or have not yet been conferred?
We are not able to issue an invitation to students who have not yet been conferred on the student system.
If you are awaiting final confirmation that you have completed your studies, and cannot register, please email firstname.lastname@example.org.
What should I do if I can no longer attend my graduation?
If you have booked your place and are no longer able to attend graduation, please inform the Graduation team directly by email: email@example.com or by telephone: +44 (0)20 7594 6131.
Please note that the Graduation Office is open from 09.00 – 17.00 Monday to Friday.
Can I get a refund for my tickets?
Cancellations and refunds for Departmental Reception tickets are available until 18.00 (UK time) on Friday 10 April. To request a refund, contact the Graduation team directly by email at firstname.lastname@example.org. Please note we are unable to process refunds after this point.
Refunds for Guest Ceremony tickets are avaliable until up to five weeks before the event. To request a refund, contact the Royal Albert Hall box office directly on 020 7589 8212. The Box Office is open daily from 09:00 - 21:00 (UK time).
What should I do if I or one of my guests have special requirements?
Please complete the special requirements section on the online registration website when you register your attendance and purchase guest tickets.
You can also contact the Graduation team in confidence by email at email@example.com or by telephone on +44 (0)20 7594 6131 to discuss your needs.
I need a letter to support a visa application. How do I obtain one?
If you or your guest require a visa to attend graduation, Imperial can produce a letter to support your application. Please note this can take up to seven working days to produce.
How do I hire my gown?
Please remember that academic dress is compulsory for graduands. The deadline for hiring your gown is 18.00 (UK time) Wednesday 15 April 2020.
Is accommodation available close by?
There are a number of hotels close to campus.
How do I ensure my name is pronounced correctly on the day?
When registering your attendance you will be asked to write your name as you would like it read. Start each word with a capital letter, but capitals everywhere are hard to read. Use a dash between each syllable (for example a reader won’t know if you are Lou-iss or Lou-ee). It may be helpful to spell something wrong – “Im-peer-ee-al” makes it clear that Imperial has a long “e” in the second syllable. If there are words in your name that you don’t want us to read out, leave them out, but if you leave out a lot of words, add “(only)” to make it clear.
Please add any hints that would help the reader. Letters like g can be hard (“g as in go”) or soft (“g as in gentle”) – tell us which. Does a syllable that the reader might get wrong sound like or rhyme with a common English word? Please say so (or just write that word).
If you are unsure and would like some advice, please contact the Graduation Team: firstname.lastname@example.org
How much does attending graduation cost?
The costs associated with attending graduation are outlined below:
|Royal Albert Hall ticket - graduand||Mandatory||Free|
|Royal Albert Hall tickets - guests||Optional||£25.00 per guest|
|Gown hire - online pre-order||Mandatory||£45.00 - £58.00*|
|Gown hire - telephone pre-order||£50.00 - £63.00*|
|Gown hire - on the day purchase||£55.00 - £65.00*|
|Departmental reception ticket - graduand||Optional||Free|
|Departmental reception tickets - guests||Optional||£20.00 per guest|
* the cost of gown hire varies by the level of your award (e.g. BSc, MSc, PhD).
Please note these costs are relevant to the Postgraduate Graduation 2020 undergraduate graduation event, and may differ for future events.
What assistance is available if I am unable to meet the cost of my Graduation ceremony?
If you are unable to meet the cost of your Graduation ceremony you may be eligible for financial support from the Student Support Fund. The Student Support Fund is funded by the College alongside generous donations from our students, staff, alumni and other supporters. The aim of the fund is to help current students who experience genuine financial hardship with the cost of graduation, including gowns, photography and guest tickets. All graduands are able to apply via the below link.
On graduation day
How do I get to Graduation?
Check our information about planning your journey to South Kensington within London and from major London airports.
Where do I collect my tickets?
You can collect your graduand ceremony ticket and guest department reception tickets only from the Royal Geographical Society, 1 Kensington Gore, SW7 2AR.
Guest ceremony tickets only are issued by the Royal Albert Hall. These tickets can be requested to be mailed to the billing address, as e-tickets or collected from the Royal Albert Hall box office at Door 12 on the day by showing the card they were purchased with.
What time does my ceremony take place and how long does it last?
- 10.00 Business School, CLCC and CHERS
- 13.15 Faculty of Engineering
- 16.30 Faculty of Medicine and Faculty of Natural Sciences
Ceremonies last for approximately one hour and 45 minutes. You should arrive at the Royal Albert Hall at least 45 minutes before your ceremony begins.
Will I receive my degree certificate in my ceremony?
No. Your degree certificate will be sent to you by post within three months of the award conferral date.
If you have queries regarding your certificate, please contact the Certificates team in Registry by emailing email@example.com.
Will the ceremonies be streamed online?
Yes. Friends and family who can’t attend the day can watch the ceremonies live on the graduation website.
Where can I smoke?
All Imperial campuses and properties are smoke-free. Smoking, including the use of e-cigarettes, is not permitted on or within 20 metres of our campus.
Is car parking available?
No. There are a limited number of disabled parking spaces on campus, which must be requested in advance when you register.
Can I hire a gown on the day?
A limited number of gowns are available for hire on the day.
Is there a dress code?
Yes - academic dress is compulosry for all graduands. Smart attire is recommended for both graduands and guests.
Are the seats allocated for the ceremony?
Yes. Seats are allocated in advance for both graduands and guests in separate areas and you should make sure that you sit in the correct seat.
Where can I have my graduation photographs taken?
Professional photography will be available on graduation day at the Imperial College Union.
You can contact the Graduation team by email or by telephone. Our office is open from 08.30 until 17.00 Monday to Friday.
- Email the Graduation team
- Telephone: (+44) 020 7594 6131
We aim to respond to emails within three working days.