Terms and conditions
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1.0 Alumni eligibility and judging process
1.1 Alumni eligibility
- The nominee must have completed an undergraduate or postgraduate degree at Imperial College London or one of the associated colleges or medical Schools.
- Alumni who have previously won an award in any category will not be eligible to win the same award again.
The following alumni are ineligible for nomination:
- Active politicians.
- Honorary graduates of the University or those who have previously received a College Medal or Fellowship of Imperial College.
- Deceased alumni (no posthumous awards will be made).
1.2 Judging process
Eligible nominations will be shortlisted by the Alumni Relations Office. The shortlisted nominees will then be considered against the published criteria by a panel of judges.
- The judges will select the winner(s) for each category and their decision will be final.
- No communication will be entered into with any person in relation to any decision by the judges.
- If there are no nominees considered of sufficient merit in any or all of the categories in any year, the judges may choose not to make an award in any or all of the categories.
- If there is more than one exceptional nomination in any or all categories, the judges can choose to give more than one award.
2.0 Nominations and winners
2.1 Submission details
- All nominations must be made in English.
- The nominator must complete and submit the online nomination form by 16 August 2020.
- The nomination form must be completed in full to be considered. Please ensure sufficient information is provided to enable fair consideration to be given.
- Incomplete nominations or those that do not fulfil the criteria will not be considered.
- Changes to nominations will not be accepted after the deadline has passed.
- Awards will not be made based on the number of times a person is nominated.
2.2 Eligibility to nominate
- Anyone is eligible to nominate an alumnus for an award. This includes Imperial College London alumni, staff, students, Court and Council members, friends, colleagues etc.
- Alumni are invited to self-nominate for all three award categories, providing they submit a supporting letter from an independent referee/seconder. Support letters cannot be written by relatives of the nominee and must be received within the deadline date for nominations. Self-nominations without a supporting letter will not be accepted.
2.3 Withdrawal from the Alumni Awards
Nominations can be withdrawn any time before 16 August 2020. Notice of withdrawal must sent via email to email@example.com.
- In the event of a successful nominee declining to accept the award the judging panel may choose, but is not obliged, to offer the award to an alternative nominee.
2.4 Announcement of the winners
- Award winners will be informed via email.
- Award winners will be invited to a celebratory event in 2021.
- Nominators will be informed if their nominee has won an award once the winners have been confirmed.
- Alumni will not be informed that they were nominated for an award unless they have won.
2.5 Expenses for award winners
The Alumni Relations Office will contribute towards accommodation costs for award winners travelling from outside London to attend the Awards ceremony.
- One night in a local 3* hotel for award winners traveling from outside of London, but within Europe.
- Up to two nights in a local 3* hotel for award winners travelling from outside Europe.
3.0 Award criteria
The criteria for awarding the Alumni Awards for each category will be as outlined below. Nominators must ensure that nominees meet eligibility criteria for the award in which they are being nominated.
3.1 Emerging Alumni Leaders Award
- Graduated from Imperial College London in the last 15 years.
- Is an emerging leader in their field.
- Has demonstrated determination and motivation whilst striving for excellence.
- Can demonstrate the tangible impact of their work.
- Is an inspiring role model, mentor or champion for equality.
- Who is making a positive contribution to their community, or impact on society through their professional, voluntary or charitable activities.
3.2 Distinguished Alumni Award
- Can demonstrate the impact of their achievements over a number of years.
- Has received formal recognition from their peers and/or the community.
- Is an exemplary role model, inspiring leader or champion for equality.
- Is paving the way for, mentoring and supporting the next generation.
- Has transformed their field, challenged boundaries or developed innovative solutions.
- Can demonstrate the scale and tangible impact of their work.
- Who is Influencing change or making a positive impact on society through their professional, voluntary or charitable activities.
3.3 Alumni Entrepreneur Award
Joint nominations for up to three alumni co-founders will be accepted for this award. All nominees will need to meet the criteria to be considered for the award.
- Has founded or co-founded one or more commercially viable companies.
- Is a motivated self-starter who has demonstrated exceptional drive and leadership and has taken bold decisions to make their company a success.
- Who is making a positive contribution to their community, or impact on society through their company, voluntary or charitable activities.
- Is an inspiring role model, mentor or champion for equality in their industry.
- Who can demonstrate commercial success, business growth and tangible achievement of their company.
- Has received external recognition and/or validation from their peers and/or the industry.
4.0 Personal data
- Imperial College London is a personal data controller registered with the Information Commissioner’s Office. We process personal data in accordance with UK data protection law and the College Data Protection Policy.
- Personal data provided as part of the Alumni Award nominations will be processed for the purposes of shortlisting nominees and selecting and contacting winners, as described in these Terms & Conditions.
- In addition, personal data will be processed in accordance with the Advancement Privacy Notice. See the privacy notice for further details, including your rights to withdraw consent, object to marketing, and access or erase the personal data we hold or restrict its use. If you have preferences as to how the College contacts you, or would prefer not to receive communications from us, you can let us know by emailing firstname.lastname@example.org or calling +44 (0)20 7594 6138. Alumni can also use this online form to update your contact details and communication preferences at any time.
4.1 Special Category Data
- Special category data is any data revealing or concerning an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sex life, sexual orientation, trade union membership, genetic data or biometric data. We do not ask for or require this type of data but sometimes it may be relevant to a nomination.
- If you are nominating yourself and choose to include special category data about yourself in your submission, we take this as your consent for us to process this data. If you are nominating someone else and wish to include special category data about them in your submission, you must make sure you have their consent to share this data with us.
The Alumni Relations Office reserves the right to make a final decision on any individual’s eligibility for the awards.
Shortlisted nominees will be assessed in relation to the College Relationship Review Policy
The judging process and the results are confidential and will not be shared.
Only the winners will be named and contacted.
Judges are required to declare any conflict of interest and will not be allowed to judge entries in which they have any interest.