Your personal professional online presence at Imperial
This page provides a brief orientation for Faculty of Medicine staff on Professional Web Pages (PWPs), the Symplectic Elements system and the Spiral institutional repository. These systems work together to support individual academics and research staff in recording, reporting and showcasing their academic activities and outputs. Please read through the information below to get an overview of these systems, and what they can do for you. If you are new to the College you can then get started on setting yourself up.
1. It's easy and instant
You can log straight into your PWP editing page1 and your Symplectic Elements2 account from any pc or laptop, and keep your information up to date at a time that’s convenient for you. Data refreshes from Symplectic Elements to your PWP on a weekly basis, but if you are in a hurry you can hit the ‘refresh’ button in your PWP and pull new records in instantly.
You can learn how to edit your PWP and Symplectic Elements profile quickly with written guides and online tutorials. - there is no need to take time out to attend a course.
2. It's supported and free to use
3. It's integrated and compliant
provide content for automated people and publication lists which can be added to other College websites, including research group websites.
provide the foundation of datasets for major College-wide programmes of work such as preparation for the next Research Excellence Framework.
- connect you to expertise in the Open Access Team for individual help when you are depositing your publications in Spiral.
- allow you to apply for financial support for Article Processing Charges (APCs).
integrate with ORCID. ORCID is an open, non-profit, community-based effort to provide a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers. Since August 2015, you need to have an ORCID iD for grant applications to the Wellcome Trust and in September 2015 NIHR began rolling out the requirement for lead applicants to provide their iD when submitting new funding applications. If you already have an ORCID id, you can link it to Symplectic straight away - if you don't have one you can generate an ID through Symplectic and link it (see Create an ORCID id and add it to Symplectic). Once you have added your ORCID iD, Symplectic can read your ORCID record and add publications that you claimed there to your Symplectic profile during regular trawling of data sources. If you leave Imperial, your ORCID iD goes with you; it is not tied to a particular institution.
support some features which make it easier for you to update your Researchfish records. A simple guide is available which explains how publication information can be exported from Symplectic Elements and uploaded in Researchfish (see Add publications to Researchfish using Symplectic).
Note - Imperial is also currently piloting a central transfer of publication data from Symplectic to Researchfish. Please see the Researchfish Interoperability page on the Research Office website for more details.
4. It saves you time
The College recognises that it takes you considerable time and effort to keep professional information up to date and to stay on top of Open Access and research funder reporting requirements. To reduce the burden, and maximise the value of this necessary work, the College is continually working to improve the interoperability of your Symplectic, PWP and Spiral profile with key College and external systems.
The more regularly you update these three key systems with your work, the less likely it is you will have to
- maintain multiple sources of info about what you do
- duplicate lists of activities and outputs
- provide responses to ad hoc requests for data
- deal with last minute problems around non-compliance with a critical funder OA rule.
Get in the habit of keeping these systems up to date, and they will support and showcase your activity during your time at Imperial.
Professional Web Pages (PWPs)
This is a personalised web resource which is optimised to enable you to showcase your work without having to train in more complex websites. You can edit your own PWP, or delegate someone to do this for you. The editing interface is simple and is directly accessible from the live page via log-in. Your contact information is drawn from the College Directory, and your Symplectic Elements account automatically updates your searchable publications listings and professional activity information.
This is a key tool to help you record information on your publications, teaching, professional activities, equipment, grants and collaborations. The data in this system feeds into your PWP and internal data systems, and is the foundation of datasets used by the College for major exercises such as the HEFCE Research Excellence Framework. The system also works with Spiral to support staff with Open Access, and provides tools to help with updating ResearchFish.
Spiral Institutional Repository
This is Imperial’s open access repository. Closely integrated with Symplectic, it facilitates ‘green’ self-archiving open access and is the institutional repository for ‘gold’ open access on publication articles for all College researchers. Staff should upload outputs ‘on acceptance’ and apply for OA funding (if required). Self-archived outputs are checked and embargoes applied, where appropriate. Compliance with the HEFCE Open Access policy is measured through Spiral.