Events website replacement Project
What we are doing
We are replacing the College’s current events website, events content management system (CMS), and supporting infrastructure. The project will also revise publishing workflows, editorial guidance, and training for event organisers and editors.
Why we are doing it
- To replace an unsupported system - We need to provide a replacement for the events website and content management systems, due to the planned decommission of the Oracle Portal CMS. Oracle Portal is no longer supported by the organisation, and there is a significant risk of the events website failing and not being restored.
- To adhere to best practice - The events website, event editing interface, and content management system, were designed over 10 years ago. The website no longer fits with the Imperial’s brand, design, or web best practice.
- To improve the user experience - There is an opportunity to significantly improve the user experience for the 250,000 yearly visitors to the events website, and to increase the number of visitors through improved promotional ability.
- To raise the College profile - This project will deliver a greatly improved digital communication platform for the promotion of the College's formal and informal events programmes. Through this website, the College will be able to raise the profile of our research, educational, community and public engagement events, with a broad range of staff, student, alumni and public communities.
Benefits to you
- Your events will be easier for people to find.
- You will have a easier to use system for publishing events content.
- You will have an improved ability to promote College events.
- As a College member you will receive training and support.
- There will be an interface for non-staff and alumni to submit event proposals.
- A responsive and accessible platform that works on mobile devices.
- A better experience for people who are intrested in your event.
|Deliverables/Milestones||Start date||End date|
|Project initiation||April 2018||May 2018|
|User experience design||May 2018||July 2018|
|Data migration||May 2018||July 2018|
|New CMS configuration||May 2018||July 2018|
|Templating app build||May 2018||August 2018|
|Website front end build||July 2018||September 2018|
|Integration with existing systems||July 2018||September 2018|
|System testing||September 2018||November 2018|
|Training and user acceptance||September 2018||November 2018|
|Events website launch||November 2018||November 2018|
|Post-launch activities||November 2018||December 2018|
|Project close||January 2019||January 2019|
Designs signed off
In July the Events website replacement project reached its first significant milestone. We completed the User experience design stage when we signed off the new page designs created by our digital design agency Domain7.
You can see a selection of the events website design mock-ups on InVision. These include:
- What’s On page: including different options for presenting major College events
- Events page: including options for ticketed, closed, and major events
- Listing content type: for adding searchable/filterable event listings to main College website pages
- Event summary content type: for when you need to add just one event to a main College website page
- Channel pages: examples of styling options for major event takeovers
If you would like to leave feedback, be consulted on the project or share your ideas please compete the Events replacement project survey.
Contact Liz Scholfield, Project Coordinator, if you have further feedback or have any questions about the Events replacement project.