Policy and good practice

• Placement learning policy [pdf]
• Flow diagrams for good practice in placement management [pdf]
• Good practice for placements [pdf] For UG & PGT external curriculum-based placements, PGR placements & UG Extra-ECTS vacation internships. This document includes the roles and responsibilities for a Placement Manager and a Placement Tutor
• Good practice for undergraduate study abroad [pdf] (e.g. year abroad)
• Guidance on academic recognition for study abroad [pdf] practical issues for Imperial College staff only related to achieving academic recognition for study-based placements (curriculum) abroad (use of learning agreements, obtaining transcripts from host universities, communicating marks to Registry et al)
• Emergency procedure for a student on a placement [pdf]
• Student Exchange Partnerships - Procedure for Establishing and Renewing [pdf] for the establishment, renewal and review of student exchange partners. Updated Document (August 2017)

Forms

• Placement provider information form [doc] (compulsory if host organisation is not covered by a student exchange agreement)
• Template student placement approval form [doc]
• Template emergency contacts and pre-departure checklist [doc] (the latter for placements abroad)‌
• Template student placement feedback sheet [doc]
• Student Exchange Partnerships - Form A Establishment‌‌ [doc] Updated Document (August 2017)‌
• Student Exchange Partnerships - Form B (Renewal) [doc] Updated Document (August 2017)

Assessing risk: resources

• Template student placement risk-based assessment sheet [doc]
• The template risk assessment form for a placement has been temporarily removed. Please consult your departmental Safety Officer/Manager.
• Health and safety guidance for the placement of higher education students [pdf]

Other resources

• Placements Abroad Handbook‌‌ [pdf] for 2018-19 is now available on the Placements website. Compiled and updated annually by Registry: current students only: always refer to the current version as updates do occur
  
• Erasmus learning agreement for studies [doc] (for use by Imperial College students)
• Non-Erasmus learning agreement for studies [doc] (for use by Imperial College students)
• Erasmus learning agreement for a traineeship [doc] (for use by Imperial College students)
• Erasmus Student Charter [pdf]
• Imperial College's Erasmus Charter for Higher Education

Policy and procedures

• Guidelines for allocating ECTS to activities taken outside of term [pdf]

Forms

• Form A - Dept seeking ability to allocate extra-ECTS to a vacation activity [doc]
• Form B - Approval of an individual vacation activity for extra-ECTS by a Dept [doc]