Terms and conditions
TERMS AND CONDITIONS
If considered a suitable applicant for admissions, you will receive an offer by email and your applicant portal. To secure your admission to the course, you must first accept your offer, following which you will be required to pay the tuition fee applicable in accordance with Paragraph 2 below. You will also need to satisfy any relevant academic conditions as specified in your offer. Once Imperial College has received payment of your Tuition Fee, you will receive confirmation of your booking onto the Course via email.
2 Tuition Fees
Fees will be payable within 14 days of the date of the invoice. If payment is not received within this period, Imperial College reserves the right to cancel its offer and you will not be booked onto the Course.
3 Cancellation Fees
3.1. You have the right to cancel your application within 14 days without giving any reason; the cancellation period will expire 14 days from the day you accept your offer.
3.2. To exercise your right to cancel, you must inform Imperial College of your decision to cancel by a clear statement (e.g. a letter sent by post or email), you may use the attached Cancellation Form but it is not obligatory.
3.3. To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.
3.4. If you cancel your application within the cancellation period, we will reimburse to you all payments received from you.
3.5. If you cancel your application after the end of the cancellation period but before applications close for the Course from which you are withdrawing, we will reimburse to you all payments received from you.
3.6. You may cancel your application at any time as a result of:
i. your application for postgraduate study to the College being unsuccessful,
ii. refusal to grant a relevant visa by the UKVI except where the UKVI have ruled the visa application fraudulent or there being a pre-existing bar on entry clearance, or
iii. refusal to obtain an ATAS certificate where applicable.
If you cancel your application under any of these circumstances, we will reimburse to you all payments received from you.
3.7. In the event that we reimburse payments received from you in any of the circumstances in paragraphs 3.4 to 3.6., we will make the reimbursement without undue delay and not later than 14 days after the date on which we receive your completed Refund Request Form and supporting evidence.
3.7.1. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless agreed otherwise with the Student Fees team; in any event, you will not incur any fees from Imperial College as a result of the reimbursement.
3.8. If you experience exceptional mitigating circumstances which you believe may make it necessary to withdraw your application or from your Course once started, you may apply to Imperial College to withdraw giving reasons for your request. Your circumstances will then be assessed on an individual basis and Imperial College may agree to release you from the Course.
3.8.1. In the event that Imperial College agree to release you from the Course, we will reimburse to you all payments received from you in the same manner as had you withdrawn your application within the cancellation period.
3.9. If you withdraw your application after the end of the cancellation period and after applications to the Course from which you are applying have closed but before the Course is due to commence or you fail to attend for the first day of the Course, we will reimburse to you all payments received from you subject to a cancellation charge as below:
i. withdrawal from the 6-week course, £300,
ii. withdrawal from the 3-week course, £150,
3.9.1. We will make the reimbursement without undue delay and not later than 14 days after the date on which we receive your completed Refund Request Form and supporting evidence.
3.9.2. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have agreed otherwise with the Student Fees team.
3.10. If you withdraw from the Course after the commencement of the course for any reasons other than those in paragraphs 3.6 and 3.7 no refund will be made of all or any part of the Tuition Fees.
3.11. If you transfer from the Course to which you were originally accepted to a Course of shorter duration, we will reimburse to you all payments received from you above the Tuition Fees for the Course to which you have transferred subject to an administrative charge of £50.
3.11.1. We will make the reimbursement without undue delay and not later than 14 days after the date on which we receive your completed Refund Request Form and supporting evidence.
3.11.2. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have agreed otherwise with the Student Fees team.
3.12. Imperial College reserves the right to cancel the Course if the Course fails to meet the minimum recruitment level before its commencement. If Imperial College cancels the Course, you will be informed in writing as soon as possible and we will reimburse to you all payments received from you.
4 Academic Progression, Attendance and Conduct
4.1. Successful completion of the six-week Course will meet the English language condition of your Imperial College postgraduate offer only.
4.2. Imperial College reserves the right to exclude you from the Course or take such other actions as it deems appropriate if you behave in an unacceptable manner in line with the Code of Student Discipline. In such cases, you will not be entitled to a refund of any part of your Tuition Fees once the Course has commenced.
4.3. Although formal teaching will end on the advertised end date of the course, enrolment continues for an additional week to allow for resits, other events and private study.
5 Liability and Insurance
5.1. Imperial College will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under these Terms and Conditions that is caused by events outside Imperial College’s reasonable control.
5.2. You acknowledge that, in entering this agreement, you have not relied on, and shall have no remedy in respect of, any representation or warranty that is not set out in these Terms and Conditions, except in the case of fraud.
5.3. The liability of Imperial College will, in all circumstances, be limited (except in cases of liability for death or personal injury caused by any act or omission on the part of Imperial College, its employees, agents or subcontractors which, by law, cannot be limited) to the amount of the Tuition Fees paid by you.
6 Processing of Data
6.1 Data that we hold about you concerning your pre-sessional course will processed in line with data protection legislation. The College’s Data Privacy Statement for students applies to the data. Please refer to Privacy Notice for Students and Prospective Students.
7 Variation of Terms and Conditions
7.1. Imperial College reserves the right to vary these Terms and Conditions where such variation is necessary in order to comply with UK law and regulations (or amendments to laws or regulations).
7.2. Imperial College reserves the right to change times, dates or contents listed in respect of the Course, as a result of non-availability of staff or facilities or changes in Imperial College’s English Language Requirements.
7.3. Where a change is necessary to the Course, you will be informed in writing at the earliest opportunity; Imperial College will take all reasonable steps to minimise any disruption that may arise from a change to a Course.
7.4. If you are adversely affected by a change to a Course, you will have the option to withdraw from the Course. In the event that you withdraw from the Course as the result of a change to the Course, you will be entitled to a refund of the fee for the Course.
8.1. You agree to provide Imperial College with all information, documentation or other assistance it may reasonably require to comply with the requirements imposed on it by any public authority in connection with your attendance on the Course.
8.2. If any court or competent authority rules that any of the provisions of the Terms and Conditions are invalid, unlawful, or unenforceable to any extent, the term or condition will, to that extent only, be severed from the remaining Terms and Conditions, which will continue to be valid to the fullest extent permitted by law.
8.3. A person who is not party to these Terms and Conditions shall not have any rights under or in connection with them under the Contracts (Rights of Third Parties) Act 1999.
9 Governing Law
These Terms and Conditions are governed by the laws of England.