Get involved

The deadline for submissions is 11:59 pm on Sunday 3 November 2024.

After reading the guidance document, if you'd like to discuss your ideas further, please book onto our online Great Exhibition Road Festival advice session.

You'll hear all about the Festival from its organisers, learn about the proposals process, get feedback on your initial ideas and answers to any logistical questions you may have.

If your Festival proposal is successful, you will be contacted in January 2025. At this point we'll also give your point of contact within the Festival team and most likely a specific location across the Festival site where you will be based. 

• To create a unique Festival that connects some of the world’s most iconic institutions in an inspirational fusion of the arts and sciences.
• To deliver a dynamic range of participatory visitor experiences that generate curiosity and a pioneering spirit among our audiences and institutions.
• To engage 50,000+ people through events taking place on Exhibition Road and across partner institutions over the Festival weekend.
• To engage communities and audiences who do not usually access our institutions through co-created projects that are part of the Festival weekend.
• To celebrate diversity – the diversity of our communities, and that within art and science.

The Festival programmes a wide range of content, and we're excited to hear your ideas for the types of activity you want to put on. The proposals from lists seven different types of experiences that we could offer visitors in 2025 (including talks, interactive exhibits, and performances) but there is also an ‘other’ option for ideas that don’t fit into these categories.

The guidance document outlines the seven existing options in full, detailing what we mean by them and the kinds of content we are looking for. 

One of the new themes that we will be exploring through the Great Exhibition Road Festival's 2025 events programme will be senses, but this does not have to strictly inform your proposal. For all of the events at the Festival, we would strongly encourage that you consider how you can communicate your research through the different senses (sight, sound, touch, taste, and smell) to create multi-sensory experiences that turn Imperial research into memorable and engaging events for all of our visitors. This will help to ensure that the events remain as inclusive as possible for a diverse audience with varying access needs.