VAT Codes in ICIS for iProcurment

by

A brief overview of minor but important changes introduced in iProcurement with the upgrade to ICIS to version 12

VAT Codes in ICIS for iProcurment

There have been a number of minor but important changes introduced in iProcurement with the upgrade to ICIS to version 12.  A note was sent around last week detailing changes to the system overall, however since then there have been a high number of calls to the Purchasing Help Desk.  In light of this we felt it useful to highlight changes to iProcurement in a separate communication.

Below are some training documents detailing changes to the system, the main points are as follows:

  • Using VAT Codes:  When placing an order all VAT codes being used should start with “AP”; for example, “AP S”.  This is the tax code that will default in on the majority of orders and if you do need to change the tax code on an order please ensure you select the correct code.
  • Adding new lines in existing purchase orders and VAT:  All users may add new lines into a purchase order, then submit it for re-approval, for example when topping up a service order.  The screen where you update the information about VAT has now been moved.  Documentation is provided below giving details of these changes.
  • Foreign currency orders:  If you are placing an order with a supplier in a currency you have not used before with them, check with the Purchasing Help Desk.  For example, you normally order from a particular supplier in Euros, but for one order you may need to order in US Dollars.  What purchasing will then do is check to ensure ICIS is set-up to order from that supplier in that currency.

Useful Links

If you have any further questions about ordering, please contact the Purchasing Help Desk on po-help@imperial.ac.uk

Reporter

Sarah Parker-Shemilt

Sarah Parker-Shemilt
Finance Division