CMS/Tips - Use groups to manage permissions on your pages - naming conventions

Using groups to manage permissions - Group naming conventions

You should always use User Groups to manage permissions for your pages, rather than named individual users, to reduce the overhead of maintaining permissions as staff change. Standard groups are set up for new sites, which the site owners manage themselves. Additional groups can be requested from Theresa Nichols or Marion Brady, who will create an empty group with the requester as the group owner. The requester can then add/remove people in the group as required.

User group names follow a few conventions, which will help you to identify the appropriate group from the selection list.

Some examples of group names are:

a-dep-ict-services-m       (managers of the Services section of the ICT site)
b-res-entrepreneur-admin (people with permission to administer navigation settings for the Business School/
                                      Entrepreneurship research group site)
e-engineering-m              (managers of the Engineering faculty site)
p-physicalsciences-all       (all staff working in the Physical Sciences Faculty office)

The first letter identifies the Faculty or type of operating unit viz:

a-  Administrative divisions and central departments e.g ICT, Library
b-  (Tanaka) Business School
c-  Cross-faculty or non-faculty Centres
e-  Engineering faculty, departments and research groups
g-  Graduate Schools
h-  Humanities
l-   Life Sciences faculty, departments and research groups
m-  Medicine faculty, departments and research groups
p-  Physical Sciences faculty, departments and research groups

The second part is sometimes used to denote the type of site viz.
-dep-  for departmental sites
-res-   for research group sites
In other cases it is the site name

Subsequent parts of the name identify sections within the site which need different permissions.

The final part of the name is often used to show the type of permission the group will be assigned e.g.
-m           People with Manage permission
-v           People with View permission
-admin     People with permission to configure the navigation settings e.g. hiding pages, switching off left navigation.