It is College policy that:

  • On all College campuses and sites there are sufficient number of trained personnel, equipment and information available to ensure that someone competent in basic first aid techniques can rapidly attend an incident during normal working hours or outside normal hours when a building is regularly occupied
  • A fully qualified first aider is always available during normal hours on each College campus or site to attend an incident beyond the competence of a LifeSaver
  • Appropriate first aid arrangements are made for staff and students engaged in fieldwork activities

Responsibilities under the policy

The First Aid policy is subject to the established College Health and Safety Management reporting structure.

Policy Statement

1. Heads of Departments, Divisions and Centre’s are responsible for:

  • Ensuring the first aid needs within their areas of operation are assessed and addressed
  • Appointing a Coordinator to organise provision of first aid services across the department
  • Ensuring appropriate first aid cover is available for field work activities

2. Departmental First Aid Coordinators are responsible for:

  • Undertaking & reviewing the department’s assessment of first aid needs
  • Monitoring numbers of first aiders so a sufficient number of suitably trained first aiders are available
  • Assisting with recruitment of departmental first aiders
  • Inducting new first aiders
  • Distributing information notices to first aiders
  • Organising, stocking and replenishment of first aid supplies
  • Maintaining up to date notices on the local first aid arrangements
  • Liaising with the Faculty Safety teams, Departmental Safety Officers, Building Managers  and the College’s central Health & Safety advisors on first aid issues
  • Liaison with the Faculty Safety teams, Departmental Safety Officers to arrange supplementary training where this need is identified by local or fieldwork first aid risk assessment
  • Undertaking and registering weekly and monthly checks on all locally provided Automatic External Defibrillator (AED)

3. First-aiders are responsible for:

  • Responding promptly to calls for assistance within their area
  • Providing support within their competence
  • Summoning further help, if necessary
  • Reporting details of treatment provided

4. The Director of Occupational Health is responsible for:

  • Advising on appropriate levels of provision of first aid
  • Providing guidance on implementation of the College policy
  • Advising on the provision and content of first aid training
  • Assisting in the monitoring of first aid arrangements on medical campuses
  • Advising on the location and use of Automatic External Defibrillators
  • Arrangements to maintain registration on the London Ambulance defibrillator accreditation scheme

5. The College Health and Safety Auditor is responsible for:

  • Auditing departmental arrangements for the provision of first aid 

6. The Learning and Development Centre is responsible for:

  • Organising training for departmental first aiders
  • Maintenance of FAW and EFAW Training Records of courses organised by LDC
  • Organising recall of first aiders for refresher training
  • Maintaining records of departmental coordinators
  • Liaison with coordinators

7. The Security Manager is responsible for:

  • Providing First Aider provision on external Campus Property
  • Providing back-up support to first aiders in departments on the South Kensington Campus
  • Undertaking and registering weekly and monthly checks on  centrally provided Automatic External Defibrillator (AED) on all campuses
  • Arranging first aid and AED training for Security Emergency Response Teams
  • Providing first aid cover to the South Kensington, St. Mary’s, Hammersmith, Charing Cross and Royal Brompton campuses

8. The Accommodation Services Manager is responsible for:

  • Ensuring first aid cover is available in halls of residence during normal working hours
  • Providing first aid equipment for use in halls of residence

9. The Conference and Events Manager is responsible for:

  • Ensuring first aid cover is available for conferences and conference and vacation residents in halls of residence

10. The Sport Imperial Operations Manager is responsible for:

  • Ensuring first aid cover is available at College sports facilities whilst in use

11. Wardens of Halls of Residence are responsible for:

  • Providing first aid cover when halls are occupied by students in the evening, overnight and at weekends
  • Ensuring wardening staff are trained in emergency first aid
  • Ensuring students are informed of first aid arrangements

12. The Student Union Membership Services Manager is responsible for:

  • Ensuring advice is available to Clubs, Societies & Projects on the management of first aid for extracurricular activities

13. Building Managers are responsible for:

  • Gathering information about first aid personnel from individual Department coordinators and ensuring the information for the building as a whole is kept up to date


Revision history


Date issued: 2005
First reviewed: October 2013
Last reviewed: September 2014, Claire O'Brien - Director of Occupational Health