The purpose of this section is to explain to you who we are and what we do, the type of information we hold about you and also how we use and protect your information. Please watch the complete video below, regarding how we use your information or alternatively select one of the sections which have been separated for your convenience in the following page.

SAHS Fair Processing Video

Your information and how we use it - Fair Processing Video

Data Retention – How long your information is kept

We will only keep personal information for as long as is necessary to fulfil the purposes described in the section above ‘How we use your information’. When the retention period as stated in legally binding Data Access Agreements issued by our data providers has expired and the personal information is no longer necessary for the stated purpose, the information will be destroyed.
The processed data which do not contain any identifying information used for particular research/studies for the purposes of satisfying any legal, accounting, or reporting requirements may be stored in accordance with the College's retention policy. (refer to page 12 for research studies).

Your rights in connection with personal information

As part of the aforementioned framework, and due to the information held by the Small Area Health Statistics Unit being provided directly by organisations holding health and social care data on a national basis, you can read about the choices you have, including the national data opt out, via the following which gives you more control and confidence over how your data is used.
If you decide to opt out of your confidential patient information being used for research, your decision will only apply within the health and care system in England. Following your decision to opt-out, this will be respected and upheld by NHS Digital and other organisations providing health and care information to us.


Request access to SAHSU health data holdings

If you require access to the health records that Small Area Health Statistics Unit hold about you, you will need to send a written request to the Director of SAHSU.
Professor Paul Elliott
Director, Small Area Health Statistics Unit (SAHSU),
Department of Epidemiology and Biostatistics, School of Public Health, Faculty of Medicine,
Imperial College London, St Mary's Campus, Norfolk Place, London W2 1PG

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

Raising a concern

If you have a concern regarding the way your records are managed or to learn more about how we use, manage and maintain confidentiality of your information, please contact:
Hima Daby
Data and Information Services Manager, Small Area Health Statistics Unit (SAHSU)
Department of Epidemiology and Biostatistics, School of Public Health, Faculty of Medicine,
Imperial College London, St Mary's Campus, Norfolk Place, London W2 1PG

Contact us

If you wish to raise a complaint on how we have handled your personal data or if you want to find out more about how we use and process your information, please contact Imperial College London’s Data Protection Officer as per details below.

Data Protection Officer details

The College has appointed a Data Protection Officer, whose duties include monitoring internal compliance and advising the college on its data protection obligations, can be contacted via the following methods:
Telephone: 020 7594 3502
Postal Address: Data Protection Officer, Imperial College London, Faculty Building Level 4, London SW7 2AZ
If you are not satisfied with our response or believe we are processing your personal data in a way that is not lawful you can complain to the Information Commissioner’s Office (ICO). The ICO does recommend that you seek to resolve matters with the data controller (Imperial College) first before involving the regulator.