Annual car parking permits at South Kensington

We have very limited availability of car parking spaces at South Kensington. As such, when determining eligibility for an annual parking permit, we will take the following criteria into consideration. Applications which meet one or more of these criteria will receive priority, but allocation of a space cannot be guaranteed.

• Disability, including temporary disability (Blue Badge holder or via recommendation from Occupational Health)
• Safety (regularly working at late/early or regularly lone working)
• Providing transport for young children (e.g. to/from nursery/crèche/school)
• Staff who regularly car-share with other staff
• Specific Imperial duties which require regular use of your own car

We must reserve the right to withdraw a spaces if someone else’s circumstances should make them a higher priority (with reasonable notice) or if the number of car parking spaces we have is reduced.

Annual parking permits can be paid for either by:

• Monthly deduction from salary
• Singular payment (if you are not a payroll staff member)

General information

• Annual permit costs are inclusive of all University and staff holidays with no refunds being available for any holiday, parking bay suspensions or University closure periods.
• No refunds are given for short term sickness (less than 3 months duration). If you're absent for more than 3 months, (due to illness, maternity leave, extended absence, or for other reasons), you should contact the Director of Hospitality, Tony Shepherd, to apply for a refund of parking charges after your return to work.
• Prices are overseen by the University, which reserves the right to vary rates after giving 3 months notice.

We encourage the use of annual permit sharing arrangements with other staff members.

All participating car registrations must be provided on the permit application, and the Vehicle Access Team must be informed of any changes. Only one of the registered vehicles will be permitted to park at any one time and who uses the permit on a day-to-day basis should be managed locally.

The cost of the permit will we divided equally between the registered drivers. 

• Only one vehicle registration is permitted per member of staff.  Multiple car registrations are not permitted (unless the permit is shared between two users).
• Once issued, automatic number plate recognition will activate the car park barriers to permit entry/exit from the South Kensington car park for the registered vehicle only. Permit holders may use either the Exhibition Road or Prince Consort entrance/exit during office hours.
• Only one vehicle per member of staff is permitted to park at any one time.  If a temporary car is to be used because a registered car is unavailable for any reason e.g. for repair or servicing, the registration of the replacement car must be registered in advance with the Vehicle Access Team and  Tony Shepherd before arrival on site. The temporary vehicle's registration will be entered into the system for the period of use until the original car returns to site. Should a staff member change their registered vehicle, they must contact the Vehicle Access Team to update the system with new registration number.
• Permits are not transferable to other persons or vehicles.  No member of staff can transfer their permit to another person for their use without prior consent from Tony Shepherd. Staff discovered to be transferring permits to others face immediate suspension of car parking privileges without refund of fees paid.
• When staff go on extended leave of absence e.g. for maternity leave, they must contact the Vehicle Access Team to inform them. 
• Parking outside 07.00 to 18.00 hours Monday to Friday is not covered by the annual staff permit scheme unless alternative working hours have been approved by the Car Parking Office. For information on out of hours parking please see below.
• Staff permit holders are generally not authorised to park their car overnight.  If a vehicle is left on site overnight a £31.00 per night additional charge is applicable, with prior permission granted beforehand from Tony Shepherd. Parking overnight without permission could result in penalty charge and/or permanent loss of entitlement to College parking.
• Staff permit holders should notify the Vehicle Access Team as soon as possible of any changes in their vehicle details.
• It is not permissible to submit an expense claim for the cost of a parking space on campus – either for an annual permit or for ad-hoc usage.
• All car park registrations will cease from a person's last date of employment.