The introduction of our new People, Finance and Research Administration system, Atlas, will change how we work for the better by improving the user experience, streamlining processes and enhancing reporting. 

Key changes to absences

Absence management

All absence will be managed through Atlas, replacing TeamSeer, meaning all absence information is in one integrated system.

Annual leave

All annual leave must be requested in Atlas. Leave will be calculated and booked in hours instead of days to enable the absence policy to be applied fairly across different working patterns.

Absence approvals

Automated notifications and escalation to the next level manager means absence requests will be responded to on time.

Multiple assignments

Annual leave can be recorded across one or multiple assignments with approvals directed to the relevant Line Manager, in line with the staff member's work pattern.

Payroll adjustments

Absence-related payroll calculations for deductions and payments are automated, removing the need for manual processes.

Purchasing annual leave

Enrolment windows will be managed in-system. With in-principal support from a Line Manager, purchased annual leave in automatically approved.

System journeys

In-system journeys will guide users through more complex processes, such as sabbatical leave, enabling easier adherence to policies.

Absence resources

Business process maps

View end-to-end business process maps including the on-system and off system steps, key inputs, outputs and roles for the following processes:

ClickLearn tutorials

View the process steps, watch a demonstration video or get hands on practice with an interactive simulation video for the following processes:

Frequently asked questions

What is changing for absence management?

Absences will be managed in Atlas, replacing TeamSeer and bringing absence information into one integrated system aligned to payroll.

How will annual leave be recorded in Atlas?

Annual leave will be requested and recorded in hours, and in line with staff member's working pattern.

What are Atlas Journeys?

Atlas Journeys are guided task lists that help staff and managers follow the correct process for absences, such as maternity leave and other special leave types. They help to ensure users access the right information and complete the required activities.

Can staff have a negative annual leave balance?

No. Atlas will not allow staff to book more annual leave than they have available. If you require more annual leave, this can be purchased during one of the two enrolment windows.

How will absence approvals work?

Line managers/approvers will be notified when they have requests to approve, including absences. Atlas will send automated reminders and escalate through the built-in hierarchy to help ensure absence requests are approved on time or when an approver is absent.

How will annual leave work for staff with multiple assignments?

Employees will be able to record leave across multiple assignments, with approvals routed to the appropriate line manager when a specific assignment is selected.

How will absence-related payroll calculations be handled?

Payroll calculations for absence-related payments and deductions will be automated within Atlas.