Additional information for Alumni Students

In line with advice regarding the COVID-19 pandemic, the Student Records team are now working remotely. As a result, we can no longer fulfil requests for documents that require us to access archived records, this generally relates to any students who graduated before 2006.

For more recent alumni, where we can access information remotely, we will continue to fulfil requests however please note that we are unable to print and post documents due to the current situation but in the interim, until we are back on campus, you can request an electronic unstamped version of documents. We are also able to send these to requested addresses on your behalf from our Imperial email accounts if required.

We apologise for any inconvenience caused. We are working hard to maintain services for students and alumni as far as possible during the current time.

 

Current Students

A range of official documentation is automatically available to you confirming your registration status or your registration and attainment history at the College.

My Imperial, the College student portal, provides you with access to your personal details, College registration and annual programme enrolment, your academic history and results, and document management. You can automatically download from My Imperial (My Documents):  

  • Your Statement of Registration letter, which confirms your basic personal and programme details and your enrolment status with the College. It is designed for opening a bank account, obtaining council tax exemption and many other situations where you need to prove you’re a student with us.
  • Your Statement of Award letter, which confirms your basic personal, programme registration and award details.
  • Your Pre award Transcript, which is a record of all your final module results and will be available following publication of your results to My Imperial (My Student Record). 

Your documents will be automatically available to you in My Imperial at the appropriate time in your academic cycle, all year round.

Watch how to use My Documents

Watch how to use My Imperial 

Watch how to view your ecertificate

The following documents are available:

Statement of Registration

Your Statement of Registration letter confirms your basic personal and programme details and your enrolment status with the College. It will be automatically available to you in My Imperial (My Documents) and should be used to prove you are a student with us.

You can request from the Student Hub in person or by email to student.hub@imperial.ac.uk that your Statement letter:

  • Is addressed to a third-party organisation, such as your bank or local council, for you to print or share securely.
  • That your letter include DOATAP information required by the Greek Government if you are a Greek national.

Your Statement letter containing the above requested additions will be available to you in My Documents within 48 hours.

We have worked directly with banks and other authorities (such as local Councils and Embassies) to ensure the letter meets standards. The Quick Read (QR) code on your letter is a security feature for third parties.

If you're submitting a paper-copy, it may help to print in colour for the distinctive College brand.

In the unlikely scenario that your document's authenticity is questioned, if you're able to demonstrate the generation of the document in My Imperial on your connected device in front of them (phone/laptop/etc.) then this will also greatly support their understanding.

Council Tax exemption

Current full time students not living in halls of residence, Imperial or other, who need to provide their local Council with proof of their student status in order to be exempt from paying Council Tax should use their Statement of Registration letter.

To assess whether you are exempt from council tax, please review the Government guidance.

Opening a bank account

Your Statement of Registration letter should be used when opening a new bank account. Please ensure that:

  • Your term-time address is correct in My Imperial (My Personal Details) as this will be displayed on your Statement letter.
  • If you request from the Student Hub that your Statement letter is addressed to a third-party organisation, such as your bank, for you to print or share securely, please include with your request the name and branch address of the bank where you will be opening the account.

Changes to your personal details, or requests for your Statement letter to be addressed to a third-party, will result in your updated Statement letter being available to you in My Documents within 48 hours.

Santander bank, located on the South Kensington campus, have informed College that a student wishing to open an account with the bank will only need to present a valid passport or driving licence along with your student ID card to enable you to open an account.

Whilst this may allow you to open a bank account more quickly, the College recommends that you ensure you have looked at each bank’s offerings in depth before choosing a bank account. 

Transcripts

Your Pre award Transcript, which is a record of all your final module results and will be automatically available to you in My Imperial (My Documents) following publication of your results to My Imperial (My Student Record).

This transcript is available for undergraduate and taught postgraduate students.

Confirmation of award

Your Statement of Award letter, will be automatically available to you in My Imperial (My Documents) and confirms your basic personal, programme registration and award details.

If you are expecting examination results, please wait until after you have received your results in My Imperial to view your Statement of Award letter.

After you graduate, we will send your degree certificate and any documents relating to your award to you by post within three months. Remember to update My Imperial (My Certificate Address) with the address of where you would like us to send your degree certificate. We will contact you to ask you to review and update this address when your degree results are confirmed.

Visa letters / CAS

Your CAS (Confirmation of Acceptance for Studies) will automatically be issued to students who are new to the College or beginning a new programme, if you indicated in your application that you require a Tier 4 visa to study in the UK. Please contact your Admissions team if you are concerned that you have not yet received your CAS number.

Continuing students wishing to apply for CAS should contact the International Student Support team directly.

Short-term Study Visa letter

You can request from the Student Hub in person or by email to student.hub@imperial.ac.uk a Statement letter in support of a short-term study visa if:

  • you require a short-term study visa to attend a modular programme of study, or
  • you require a short-term study visa to attend a viva, or
  • you require a short-term study visa to complete a referred assessment (resit).

Your Statement letter will be available to you in My Imperial (My Documents) within 48 hours of your request.

Tier 2 visa reference letter

The Tier 2 visa allows you to stay in the UK to take employment. If your degree certificate has not yet been issued you can request from the Student Hub in person or by email to student.hub@imperial.ac.uk that your Statement of Award letter include confirmation of Tier 2 sponsor eligibility if you are a postgraduate research student.

Your Statement letter containing the above requested additions will be available to you in My Documents within 48 hours.