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Supporting the planning, funding and everyday use across Imperial

PYTHAGORAS view floor plans and space dataInformation Process Map

We help Imperial make the most of its physical spaces—matching needs with availability, maintaining accurate records, and offering expert guidance. We primarily do this by:

  • Reviewing requests for new space, changes in ownership, or the release of space, and recommend best options
  • Calculating space requirements for new developments and providing layout advice
  • Working with departments, faculties, project teams, and Building Managers to match space needs with what's available
  • Overseeing Imperial's space database, Pythagoras, and keeping it up-to-date, as well as maintaining an archive of plans and manuals
  • Tracking how space is used, including usage patterns and size, and run surveys to measure how rooms are occupied

FAQs

Requesting, releasing or modifying space

How to request space, release space or modify data about space use

To request, release or modify space, you must submit a Space Change Form to the Space Manager.

When releasing space, you must provide a Clearance Certificate. When requesting space or modifying space data, you must include a risk identification template.

Why do I need to submit a form?

This system helps us keep track of how space is used across the university, making sure our records are accurate and up to date. It’s essential for planning, financial reporting, and meeting national reporting requirements. You’ll need to fill it out whenever you're requesting new space, releasing space or updating details about how a space is used.

Our team