The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and students can return to our homepage to learn more about our general services.
Guides & Policies
Updated Guides (2026)
Continuous Improvement Works
- CIWAG Terms of Reference: TBC
- Delivery Workflow and Financial Thresholds: TBC
Crane Lifting
- Crane Lifting Guide (South Kensington Campus): Crane Lifting Guide (South Kensington)
- Crane Lifting Guide (Charing Cross Campus): Crane Lifting Guide (Charing Cross)
- Crane Lifting Guide (Hammersmith Campus): Crane Lifting Guide (Hammersmith)
- Crane Lifting Guide (St Mary's Campus): Crane Lifting Guide (St Mary's)
- Crane Lifting Guide (Silwood Park Campus): Crane Lifting Guide (Silwood Park)
- Crane Lifting Guide (White City Campus): Crane Lifting Guide (White City)
Fire Safety
- Fire Strategy Scope of Works:
Information Management
- Record Keeping Guidance: Record Document Process Guidance
- Property Division Box Guidance: Property Division Box Guidelines
- Property Division Artefacts Guidance: Artefacts Guidelines
- Operating & Maintenance Manual (Mechanical & Electrical Services) Technical Author Guidance: Operations & Maintenance Manual Guide
- CIBSE Building Log Book Guidance & Templates: CIBSE Log Book Template
- Minor Works Records: Minor Works Records
- Box Project Filing: Box Project Filing
- Minor Works Project Filing: Minor Project Filing
- Divisional Records Management: Divisional Records Management
- Building Fabric Manual Guide: Building Fabric Manual Guide
- Record Document Process Guidance: Record Document Process Guidance
- O&Ms Manual Guide: Operations & Maintenance Manual Guide
- ACRU Records Retention Schedule: ACRU Records Retention Schedule Dec25
- EIR Guidance: What is an EIR?
- Exemplar 2D EIR: 2D EIR
- Space Planning Norms: Space Planning Norms
Project Management
- Stakeholder Map Template: Stakeholder Map Template
- Audience Map Template: Stakeholder Audience Map Template
Sustainability
- Sustainability Guide for Building Refurbishment Projects: Sustainability Guide for Building Refurbishment Projects
- Environmental Management System (EMS): Environmental Management System (EMS)
- BREEAM Guidance: BREEAM Guidance
- Building Energy Management System Strategy: BMS Strategy 2025
Technical Operations
- BESPR 2025: BESPR 2025
- Security Systems Contractor Details: Security System Installers
- TRM Terms of Reference: TRM Terms of Reference
Updated Policies (2026)
Building Safety Act
- Accountable Persons Code of Practice: BSA Accountable Persons COP May26
- Third Party Handover Requirements: BSA Third Party Handover Requirements Feb26
- Change Control Process for Building Safety Case Report Submissions: BSA Change Control for Building Safety Case Submissions Feb26
- High Risk Building Construction and Acquisition Policy: BSA HRB Construction and Acquisition Policy Apr26
Health & Safety
- Imperial Construction Code of Practice: Imperial Construction COP Aug25
- Imperial Permit to Work Code of Practice: Imperial Permit to Work Code of Practice Sep26
- Control of Dust Code of Practice: Control of Dust COP Jan25
- Control of Vibration Code of Practice: Control of Vibration COP Dec24
- Control of Manual Handling Code of Practice: Control of Manual Handling COP Jan25
- Control of Noise Code of Practice: Control of Noise COP Jan25
Procurement
- Principal Designer Schedule of Services Pre-Tender Guidelines: PD SoS Pre Tender Guidelines.docx | Powered by Box
- Principal Designer Schedule of Services Post-Tender Guidelines: PD SoS Post Tender Guidelines.docx | Powered by Box
- Property Division Procurement Strategy (undergoing review): Imperial Procurement Strategy Jul2020.pdf | Powered by Box
General
- Imperial Property Division Enivronmental Policy: Imperial Property Division Environmental Policy Mar2026.pdf | Powered by Box