Department of Surgery and Cancer Teaching Promotions 2026 Timetable

Outline Dates for 2026

6 August 2025 – eligible teaching staff lists sent to Head of Divisions for review.

6 August 2025 – Early Notification sent out to the Department to eligible teaching staff to start to have conversations with their Line Manager and Head of Section/Division of a potential application and to start to gather in the information required based on the previous year’s application form.

XXX (TBC) – Formal launch (email) from the Department sent to all eligible teaching job family for promotion to Teaching Fellow; Senior Teaching Fellow; Principal Teaching Fellow; Principal Lecturer and Professor of Teaching.  Details of the Teaching Promotions procedure and timetable, including relevant attachments and links for further information.

31 October 2025 (by 5pm) – Deadline for submission of DRAFT Application Form and MEQ teaching evaluations to Karen Pontifex (k.pontifex@imperial.ac.uk).  Applications will not be accepted after this date.

14 November 2025 – Applications are forwarded to the Department Panel for review

21 November 2025 – Departmental Review Panel

By 28 November 2025 - Staff who have applied will be notified as soon as possible after this date as to whether their application is supported/unsupported by the Panel.

Department will ask the Heads of Divisions/supporters to prepare the HoD/Education Citation and Department Form.

12 December 2025 (by noon) – Candidates to submit Final Application form and MEQ teaching evaluations to Karen Pontifex k.pontifex@imperial.ac.uk

  • FINAL version of the Application form (signed electronic version)
  • MEQ teaching evaluation reports relating to the last two years. Individual candidates may optionally provide additional attributable feedback (e.g. via peer observation or older SOLE data to supplement the centrally run MEQ) but this is not required.  All available evidence will be considered by panels

12 December 2025 (by noon) – Heads of Divisions or Supporters to submit to Karen Pontifex (k.pontifex@imperial.ac.uk)

  • Final version of the Departmental form (referees for each candidate)
  • Final version of the HoD/Education Citation for Head of Department to review

TBC January 2026 (by Noon)– Department to submit the following documents to learning-and-teaching-promotion@imperial.ac.uk

  • Application Form
  • Department Form
  • HoD/Education Citation
  • MEQ teaching evaluation reports relating to the last two years. Individual candidates may optionally provide additional attributable feedback (e.g. via peer observation or older SOLE data to supplement the centrally run MEQ) but this is not required.  All available evidence will be considered by panels.

February - April 2026 – College HR will email all the named referees and may refer back to the Department regarding selection of referees

TBC 2026 – College HR informs the Department of the dates for the candidate interviews and the Department will inform candidates and arrange.

May 2026 – relevant candidates (Faculty of Medicine) will be interviewed and accompanied.

Decisions – In consultation with the Faculty Deans and Heads of Department, applicants will be informed as soon as possible after a final decision has been made.

Please refer to the Teaching Promotions webpages for all information relating to the process, forms and criteria, and ensure you are familiar with all the Appendices and Guidance Notes. 

Staff may wish to discuss the process informally with their Line Manager, Head of Division or Head of Department, who can provide informal guidance and advice.