Celcat Timetabler AutoCalEx

This product pushes data directly into the staff or students personal College Calendar (Outlook); it is not an overlay

Timetabler AutoCalEx synchronises Staff and Student timetables to their College Outlook Calendar. This is pushed directly into the Staff or Student timetable; it is not an overlay.

  • Available to staff or student with a College email address (with an email address in their profile field on the Celcat record).
  • Changes to timetables are automatically updated by the calendar feed every few minutes.
  • It is personal to the staff or student, showing any events which are linked to the individual by their student or staff name or their association to a group or team. 
  • Timetabled events show as busy in the calendar, helping colleagues to schedule meetings.
  • AutoCalEx supports local and remote (cloud) Exchange servers. 
  • Can show the timetable for the whole academic year, or be subject to windows as per department choice. Learn more about timetabling publication windows.
  • The events associated with a"Resource Non-availability" category will not be pushed in AutoCalEx.

To check to see if you have AutoCalEx

To see if you have Timetabler AutoCalEx Direct (Push Feed) you can search "Celcat Staff event" or "Celcat Student event" on your calendar. Any events created in Celcat will be flagged as Celcat Staff Event or Celcat Student Event in the Categories column. Alternatively, you can view your data and publication setup on the Timetabling Dashboard.

Timetabler AutoCalEx Direct (Push Feed)

Activate AutoCalEx

Your request to activate this service will push any events associated with your Staff or Student record via your College email address (@imperial.ac.uk) into your Outlook calendar. This may include bookings you have requested, timetabled events and events associated with Staff teams or Student groups you are in.

Activation means that your email address will be put into the Profile field in your Staff or Student record in Celcat. While the profile field is populated with the address it will continue to update your Outlook calendar with all new and amended events, including moving and deleting events in line with any amendments that take place in Celcat.

It is important you understand that once activated, removing your email address will NOT remove the events from your calendar. This must be done manually yourself.

You might have already been set up to receive your timetable by your department. Check the Timetabling Dashboard first to see your publication set up before requesting to active AutoCalEx.

If you still wish to Request AutoCalEx - click here to request to Activate your AutoCalEx feed

Deactivate AutoCalEx

Deactivate this service by requesting the removal your email address from the Profile field. This will only de-active the syncing process; you will no longer receive updates. It will not remove the events from your Outlook Calendar. 

Although events in Celcat can contain multiple weeks, for example, an event that takes place in all 10 weeks of the autumn term on a Monday at 10am. This same event will appear as 10 events in your Outlook calendar; and each one will need to be deleted.