Example of Calendar Screen

The new version of Timetabler Calendar is now available for all the Imperial College Staff and Students to view their own timetables and other resources (rooms, students groups, modules and programmes) timetables. Celcat Timetabler Calendar displays the timetables for the whole academic year.                                                                                                                                                  

The timetable is subject to change and users are encouraged to check for updates regularly

Timetabler Calendar is a web-based application designed for use by staff and students to view their own timetables and timetables for other resource types (rooms, modules, groups, rooms). It provides read-only access to timetable data that is held in the Celcat database in an easy-to-use format, accessible to individuals with College Username. 

  • It is web-based
  • All the events are published on Timetabler Calendar, except for the "Resource Non-availability" event category
  • The full years' timetable is published; there are no Timetable Publication Windows applied
  • To those with a Record in Celcat (Staff or Student), it displays timetables for any resource, such as an individual student, student group, teaching staff member or room 
  • To those without a Record in Celcat (Staff or Student), it displays timetables for Rooms Only
  • It has an intuitive and user-friendly interface
  • It is interactive and has pop-up information available
  • It minimises the effort of users of looking for information
  • Programme timetables are now available to view

Status – Authenticated vs Unauthenticated

Calendar users are divided into authenticated users and unauthenticated users which depends on if they are registered is in the Celcat database, for example, staff and students who have been added as a Staff and Student resource within the database will be registered in Celcat.

Being a member of staff at college will not necessarily mean you will automatically be added as a Staff resource in Celcat.

Authenticated users –  are able to view their own timetable and other resources timetable (rooms, modules, etc.) as they are recorded members in Celcat.

Unauthenticated users – will only see rooms timetables this might be the case for all staff in facilities and ICT department who are not added into Celcat.

If you wish to be added to the Celcat database, please complete the Request to Add / Amend / Delete a Resource in Celcat. Once the request is submitted a member of the Central Timetabling Support Office (CTSO) will process the form and will be in touch with you.  If you have any queries please contact the Central Timetabling Support Office (CTSO)

NHS Staff will be able to login into Calendar only if the have their VPN on.  Visit the ICT webpage to find out more on how to add a VPN connection to your laptop.

Timetabler Calendar

Browsing Profiles comparison

 Timetabler Calendar as StaffTimetabler Calendar as StudentTimetabler Calendar as unauthenticated users (Rooms only timetable)*
A Room Timetable    √    √    √
A Module Timetable    √    √    
Your Personal Timetable    √        
A Group Timetable    √    
An Individual Staff timetable    √    
An Individual Student timetable    √    
A Team Timetable    √    
An Equipment Timetable    √    
A Programme Timetable    √    
 
Summary of the table's contents
*If you are not listed as a Staff or Student in the Celcat database, you will only be able to view the ROOMS timetables (as an unauthenticated user). 

If you wish to be added to the Celcat database, please complete the Request to Add / Amend / Delete a Resource in Celcat. Once the request is submitted a member of the Central Timetabling Support Office (CTSO) will process the form and will be in touch with you.  If you have any queries please contact the Central Timetabling Support Office (CTSO)

Which fields are displayed on an Event?

 Timetabler Calendar as Staff or StudentTimetabler Calendar as an unauthenticated user (Room only timetable)
Event Name    √    
Event Category      
Department   
 
Modules        
Rooms          
Staff      
Groups     
Students   
 
Teams     
Published Notes (Custom3)     
Event ID    √    √
 
Summary of the table's contents