The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and students can return to our homepage to learn more about our general services.
These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date.
Forms
Process order
Project Management
- Cost Analysis (Excel)
- Defects Outstanding Works Register (Excel)
- Standards Revision - Mechanical & Electrical (Word)
- Handover checklist (Word)
- Minor Works Install Record (PDF) NB minor works projects only
- Minor Project Box Filing Structure (PDF) NB minor works projects only
- Minor Works PND (Word)
- Out of Hours Security Access Notification (Word)
- Post Project Review - Outcomes (Word)
- Post Project Review - Questionnaire (Word)
- Post Project Review - Guide (Word)
- Project Closeout (Excel)
- Box Project Filing Schedule (pdf)
- Record of Handover (Word)
- Risk Register (Excel)
- Room Data Sheet - Fixture/Fittings (Excel)
- Room Data Sheet - Mechanical/Electrical (Excel)
- Site Handover (Word)
Evaluation and approval
- Change control - outside budget (Excel)
- Change Control - Inside Budget (Excel)
- Client Brief (Word)
- Project Board Highlight Report
- Minor works (web page)
- Situation Target Proposal (STP) (Word)
Cost Management
- Cost Analysis (Excel)
- Purchase Order Request Form (Word)
- Validation Certificate (Word)
Procurement Management
- Compensation Event - NEC (Project Manager) (Word)
- Completion Certificate - NEC (Word)
- Early Warning Record - NEC (Word)
- Project Manager Instruction - NEC/JCT (Word)
- Early Warning Notice - NEC (Word)
- Take Over Certificate (Word)
Health and Safety
- Area Clearance and Decontamination Form (Word)
- CDM Compliance Checklist (Word)
- CDM Notification (Word)
- College Day One Safety Induction
- Contractor's Monthly Accident/Incident Report (Word)
- Equipment Decontamination Certificate (Word)
- F10 Notification to HSE (Word)
- Laboratory Permit to Work (Word)
- Pre-Construction Health & Safety Checklist (Word)
- Pre-Construction Information Schedule (Word)
- Roof Construction Works Permit (Word)
- Safety Induction Certificate (Word)
Other
- Archives transfer
- ERM Agenda & Minutes (Word)
- ERM Terms of Reference (Word)
- ERM/TAG Tracker (Excel)
- Fire Security Alteration (Word)
A - Z
A
- Archives Transfer
- A-Z Safety Forms (for use with decommissioning procedure)
B
-
C
- CDM Compliance Checklist [Word]
- CDM Notification [Word]
- Change Control - Inside Budget [Excel]
- Change control - outside budget [Excel]
- Client Brief [Word]
- Day One Safety Induction [Web Page]
- Compensation Event - NEC (Project Manager) [Word]
- Completion Certificate - NEC [Word]
- Consent to Commence Works [Word]
- Contractor's Submission - NEC [Word]
- Cost Analysis [Excel]
- Cost Template [Excel]
D
- Defects Certificate [Word]
- Defects Outstanding Works Register [Excel]
E
- Early Warning Notification - NEC [Word]
- Early Warning Record - NEC [Word]
- Equipment Decontamination Certificate [Word]
- ERM Agenda & Minutes[Word]
- ERM Terms of Reference [Word]
- ERM/TAG Tracker [Excel]
- Exceptions & Revisions Standard B - Mechanical/Electrical [Word]
- Exception Report [Word]
F
- F10 Notification to HSE [Word]
- Fire Security Alteration [Word]
H
- Handover checklist (Word)
- Project Board Highlight Report [Word]
I
L
M
- Minor Project Filing RM02a (pdf) NB minor works projects only
- Minor Works Install Record RM12 (doc) NB minor works projects only
- Minor Works PND [Word]
N
O
P
- Pre-Construction Information Schedule [Word]
- Pre-Construction Health & Safety Checklist [Word]
- Project Closeout [Excel]
- Project Manager Instruction - NEC/JCT [Word]
- Box Project Filing Schedule [PDF]
- Purchase Order Request Form [Word]
R
- Record of Handover [Word]
- Roof Construction Works Permit [Word]
- Room Data Sheet - Mechanical/Electrical [Word]
- Room Data Sheet - Fixture/Fittings [Word]
S
- Safety Induction Agenda [Word]
- Safety Induction Certificate [Word]
- Site Handover [Word]
T
V
- Validation Certificate [Word]