The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and students can return to our homepage to learn more about our general services.
These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date.
Forms
Administrative
- Powerpoint 4.3 Ratio Template: Powerpoint 4:3 Ratio
- Powerpoint 16.9 Ratio Template: Powerpoint 16:9 Ratio
- General Word Template: General Word Document
- Meeting Agenda Template: Meeting Agenda
- Meeting Minutes Template: Meeting Minutes
- Letterhead A4 Template: Letterhead A4
- Letterhead A4 No Recipient Template: Letterhead A4 No Recipient
Building Safety Act (BSA): *TBC
Continuous Improvement Works (CIW):
- Project Implementation Document (PID sub-150k): CIW01 PID (sub-150k)
- Client Brief: CIW02 Client Brief
- Complexity Criteria Matrix: TBC
- Project Notification Document (PND): CIW04 PND
- Agenda Item Template: CIW06 Agenda Items
- Fire and Security Alterations Form: This will be required as a supplementary document in CIWAG, please refer to the EEE14 Fire and Security Alterations Form
- Project Completion Certificate: Please refer to the PM34 Practical Completion and Handover Checklist
Engineering, Energy & Environment (EEE):
- TRM Agenda: EEE02 TRM Agenda
- TRM & TAG Action Tracker: EEE03 TRM & TAG Action Tracker
- Exceptions & Revisions Report (M&E): EEE04 Exceptions & Revisions Report (M&E)
- Room Data Sheet (Lab Furniture): EEE05 Room Data Sheet (Lab Furniture)
- Room Data Sheet (M&E): EEE06 Room Data Sheet (M&E)
- Life Cycle Costing Report: EEE09 Life Cycle Costing Report
- M&E Services Site Survey Schedule: EEE11 M&E Services Site Survey Schedule
- BG6 Proformas: EEE12 BG6 Proformas
- Security System Contractors: EEE13 Security System Installers
- Fire & Security Alterations and Amendments Form: EEE14 Fire & Security Alterations
- Electrical Load Balance Sheet: EEE15 Electrical Load Balance Sheet
Finance (F):
- Cost Analysis: F02 Cost Analysis
- Valuation Certificate: F03 Valuation Certificate
- Cost Template: F04 Cost Template
- Change Control (Inside Budget): F04a Change Control (Inside Budget)
- Change Control (Outside Budget): F04b Change Control (Outside Budget)
- Financial Close Out Form: F05 Financial Close Out Form
- Change and Contingency Register: F06 Change and Contingency Register
H&S Construction Safety Management (CSM):
- Preconstruction Information: Preconstruction Information
- Safety Induction Agenda: Safety Induction Agenda
- Safety Induction Certificate: Safety Induction Certificate
- Principal Designer Report: Principal Designer Report
- Day One Safety Induction Form: Day One Safety Induction
- Accident Reporting Form: Monthly Site Activities Report
- Site H&S Assessment: Site H&S Assessment
- F10 Notification: F10 Notification
- Roof Permit: Roof Permit
- Consent to Commence Works: Consent to Commence Works
- Preconstruction H&S Checklist: Preconstruction H&S Checklist
- CDM Compliance Checklist: CDM Compliance Checklist
- Lab Permit to Work: Lab Permit to Work
- Equipment Decontamination: Equipment Decontamination Form
- Area Clearance Decontamination Certificate: Area Clearance Decontamination Certificate
- CDM Notification: CDM Notification
- CDM Inspection Report: Compliance Inspection Report
- Fume Cupboard Chemical Safety Form: Fume Cupboard Chemical Safety Form
Procurement (PR):
- Single Source Justification: PR01 Single Source Justification
- Procurement Plan: PR02 Procurement Plan
- Due Diligence Questionnaire: PR03 Due Diligence Questionnaire
- Pre-Qualification Questionnaire Documents: Pre Qualification Questionnaire Documents (INTERNAL)
Project Management (PM):
- Site Handover Form: PM01 Site Handover
- Defects Certificate: PM02 Defects Certificate
- Defects & Outstanding Works Register: PM03 Defects & Outstanding Works
- Out of Hours Security Notice: PM04 Out of Hours Security Notice
- Project Closeout: PM05 Project Closeout
- Early Warning Notice: PM08 Early Warning Notice
- Record of Early Warning Meeting: PM09 Early Warning Meeting Record
- (Project Manager) Notification of Compensation Event: PM10 (PM) Notification of Compensation Event
- (Project Manager) Instruction NEC & JCT: PM11 (PM) Instruction NEC & JCT
- Takeover Certificate: PM12 Takeover Certificate
- Contractor's Submission: PM13 Contractor's Submission
- Post Project Review Outcome Report: PM14 Post Project Review
- Project Implementation Document (PID) Template: PM15 PID Template
- Post Project Review Questionnaire: PM16 Post Project Questionnaire
- Risk Register: PM17 Risk Register
- Post Project Review Preparation Guidance: PM18 Post Project Guide
- Project Board Report: PM21 Project Report
- Client Brief: PM22 Client Brief
- Exception Report: PM23 Exception Report
- Data Sheet Template: PM24 Data Sheet Template
- End of Stage Sign-Off Form: PM25 End of Stage Sign Off
- Contingent Worker Set-Up Form: PM26 Contingent Worker Set Up
- Lessons Learnt Tracker: PM27 Lessons Learnt Tracker
- Post Occupancy Evaluation Questionnaire Type 1 (Laboratory Spaces): PM28 POE Survey Lab Space
- Post Occupancy Evaluation Questionnaire Type 2 (Office Spaces): PM29 POE Survey Office Space
- Post Occupancy Evaluation Questionnaire Type 3 (Teaching Spaces): PM30 POE Survey Teaching Space
- Audience Map Template: PM32 Audience Map Template
- Stakeholder Map Template: PM33 Stakeholder Map Template
- Construction Completion Checklist: PM34 Practical Completion and Handover Checklist
- Project Approval Tracker: PM35 Project Approval Tracker
Records Management (RM):
- Document Destruction Form: RM05 Document Destruction Form
- Artefact Guidelines for Construction Projects: RM06 Artefact Survey
- Artefact Survey Report: RM06a Artefact Survey Report
- Building Fabric Manual Template: RM07a Building Fabric Manual Template
- Record Document Sign-off Form: RM14 Records Sign Off
- Document Transfer Form: RM15 Document Transfer Form
- Model Release Form: RM16 Model Release Form
Space Management (SM):
- Space Change Form: SM01 Space Change
- Events Risk Assessment: SM03 Events Risk Assessment