The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and students can return to our homepage to learn more about our general services.
These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date.
Forms
Administrative
- Powerpoint 4.3 Ratio Template: Powerpoint 4:3 Ratio
- Powerpoint 16.9 Ratio Template: Powerpoint 16:9 Ratio
- General Word Template: General Word Document
- Meeting Agenda Template: Meeting Agenda
- Meeting Minutes Template: Meeting Minutes
- Letterhead A4 Template: Letterhead A4
- Letterhead A4 No Recipient Template: Letterhead A4 No Recipient
Building Safety Act (BSA): *TBC
Continuous Improvement Works (CIW): *TBC
Engineering, Energy & Environment (EEE):
- TRM Terms of Reference: EEE01 TRM Terms of Reference
- TRM Agenda: EEE02 TRM Agenda
- TRM & TAG Action Tracker: EEE03 TRM & TAG Action Tracker
- Exceptions & Revisions Report (M&E): EEE04 Exceptions & Revisions Report (M&E)
- Room Data Sheet (Lab Furniture): EEE05 Room Data Sheet (Lab Furniture)
- Room Data Sheet (M&E): EEE06 Room Data Sheet (M&E)
- Life Cycle Costing Report: EEE09 Life Cycle Costing Report
- BESPR 2025: EEE10 BESPR 2025
- M&E Services Site Survey Schedule: EEE11 M&E Services Site Survey Schedule
- BG6 Proformas: EEE12 BG6 Proformas
- Security System Contractors: EEE13 Security System Installers
- Fire & Security Alterations and Amendments Form: Fire & Security Alterations
- Electrical Load Balance Sheet: EEE15 Electrical Load Balance Sheet
Finance (F):
- Cost Analysis: F02 Cost Analysis
- Valuation Certificate: F03 Valuation Certificate
- Cost Template: F04 Cost Template
- Change Control (Inside Budget): F04a Change Control (Inside Budget)
- Change Control (Outside Budget): F04b Change Control (Outside Budget)
- Financial Close Out Form: F05 Financial Close Out Form
H&S Construction Safety Management (CSM):
- Preconstruction Information: CSM01 Preconstruction Information
- Safety Induction Agenda: CSM03 Safety Induction Agenda
- Safety Induction Certificate: CSM03a Safety Induction Certificate
- Principal Designer Report: CSM04 Principal Designer Report
- Day One Safety Induction Form: CSM05 Day One Safety Induction
- Accident Reporting Form: CSM06 Accident Reporting Form
- Site H&S Assessment: CSM08 Site H&S Assessment
- F10 Notification: CSM09 F10 Notification
- Roof Permit: CSM14 Roof Permit
- Consent to Commence Works: CSM15 Consent to Commence Works
- Preconstruction H&S Checklist: CSM17 Preconstruction H&S Checklist
- CDM Compliance Checklist: CSM18 CDM Compliance Checklist
- Lab Permit to Work: CSM19 Lab Permit to Work
- Equipment Decontamination: CSM20 Equipment Decontamination Form
- Area Clearance Decontamination Certificate: CSM21 Area Clearance Decontamination Certificate
- CDM Notification: CSM22 CDM Notification
- CDM Inspection Report: CSM23 CDM Inspection Report
- Fume Cupboard Chemical Safety Form: FCS1 Fume Cupboard Chemical Safety Form
Procurment (PR):
- Single Source Justification: PR01 Single Source Justification
- Procurement Plan: PR02 Procurement Plan
- Pre-Qualification Questionnaire Documents: Pre Qualification Questionnaire Documents (INTERNAL)
Project Management (PM):
- Site Handover Form: PM01 Site Handover
- Defects Certificate: PM02 Defects Certificate
- Defects & Outstanding Works Register: PM03 Defects & Outstanding Works
- Out of Hours Security Notice: PM04 Out of Hours Security Notice
- Project Closeout: PM05 Project Closeout
- Practical Completion Certificate: PM06 Practical Completion Certificate
- Record of Handover: PM07 Record of Handover
- Early Warning Notice: PM08 Early Warning Notice
- Record of Early Warning Meeting: PM09 Early Warning Meeting Record
- (Project Manager) Notification of Compensation Event: PM10 (PM) Notification of Compensation Event
- (Project Manager) Instruction NEC & JCT: PM11 (PM) Instruction NEC & JCT
- Takeover Certificate: PM12 Takeover Certificate
- Contractor's Submission: PM13 Contractor's Submission
- Post Project Review Outcome Report: PM14 Post Project Review
- Project Implementation Document (PID) Template: PM15 PID Template
- Post Project Review Questionnaire: PM16 Post Project Questionnaire
- Risk Register: PM17 Risk Register
- Post Project Review Preparation Guidance: PM18 Post Project Guide
- Project Board Report: PM21 Project Report
- Client Brief: PM22 Client Brief
- Exception Report: PM23 Exception Report
- Data Sheet Template: PM24 Data Sheet Template
- End of Stage Sign-Off Form: PM25 End of Stage Sign Off
- Contingent Worker Set-Up Form: PM26 Contingent Worker Set Up
- Lessons Learnt Tracker: PM24 Lessons Learnt Tracker
- Post Occupancy Evaluation Questionnaire Type 1 (Laboratory Spaces): PM28 POE Survey Lab Space
- Post Occupancy Evaluation Questionnaire Type 2 (Office Spaces): PM29 POE Survey Office Space
- Post Occupancy Evaluation Questionnaire Type 3 (Teaching Spaces): PM30 POE Survey Teaching Space
- Post Occupancy Evaluation Client Feedback Survey: PM31 POE Client Feedback Survey
- Audience Map Template: PM32 Audience Map Template
- Stakeholder Map Template: PM33 Stakeholder Map Template
- Construction Completion Checklist: PM34 Construction Completion Checklist
Records Management (RM):
- CIBSE Building Log Book Template: CIBSE Building Log Book Template
- Box Project Filing: RM02 Box Project Filing
- Box Minor Project Filing: RM02b Box Minor Project Filing
- Property Division Box Guidelines: RM03 Property Division Box Guidelines
- Divisional Records Management: RM04 Divisional Records Management
- Document Destruction Form: RM05 Document Destruction Form
- Artefact Guidelines for Construction Projects: RM06 Artefact Survey
- Artefact Survey Report: RM06a Artefact Survey Report
- Building Fabric Manual Guide: RM07 Building Fabric Manual Guide
- Building Fabric Manual Template: RM07a Building Fabric Manual Template
- Operations & Maintenance Manual Guide: RM08 Operations & Maintenance Manual Guide
- Record Document Process Guidelines: RM09 Record Document Process Guidance
- Record Document Sign-off Form: RM14 Records Sign Off
- Document Transfer Form: RM15 Document Transfer Form
- Model Release Form: RM16 Model Release Form
- ACRU Records Retention Schedule: ACRU Records Retention Schedule (Dec25)
Space Management (SM):
- Assets:
- BIM Guidance:
- Building Codes:
- Space Change Form:
- Space Planning Norms:
- Events Office Activity Overview & Risk Assessment: