The Contractor Portal is designed as a repository of technical or specialist information for contractors and third parties undertaking work for Imperial's Property Division. Staff and students can return to our homepage to learn more about our general services.
These forms and documents are updated regularly and should be used as the latest versions. Do not use copies from any other source as the information contained may be out of date.
Forms
Updated Documentation (2026)
Administrative
- Powerpoint 4.3 Ratio: Imperial_PPT_4.3
- Powerpoint 16.9 Ratio: Imperial_PPT_16.9
- General Word Template: Imperial_General_Word
- Meeting Agenda: Imperial_Meeting_Agenda
- Meeting Minutes: Imperial_Meeting_Minutes
- Letterhead A4: Imperial_Letterhead_A4
- Letterhead A4 No Recipient: Imperial_Letterhead_A4_NO_RECIPIENT
Building Safety Act (BSA): *TBC
Engineering, Energy & Environment (EEE):
- EEE01 TRM Terms of Reference: EEE01 TRM Terms of Reference
- EEE02 TRM Agenda: EEE02 TRM Agenda
- EEE03 TRM & TAG Action Tracker: EEE03 TRM & TAG Action Tracker
- EEE04 Exceptions & Revisions Report (M&E): EEE04 Exceptions & Revisions Report (M&E)
- EEE05 Room Data Sheet (Lab Furniture): EEE05 Room Data Sheet (Lab Furniture)
- EEE06 Room Data Sheet (M&E): EEE06 Room Data Sheet (M&E)
- EEE07 Sustainable Building Guide: EEE07 Sustainable Building Guide
- EEE08 Sustainable Construction Guidelines: EEE08 Sustainable Construction Guidelines
- EEE09 Life Cycle Costing Report: EEE09 Life Cycle Costing Report
- EEE10 BESPR 2025: EEE10 BESPR 2025
- EEE11 M&E Services Site Survey Schedule: EEE11 M&E Services Site Survey Schedule
- EEE12 BG6 Proformas: EEE12 BG6 Proformas
- EEE13 Security System Contractors: EEE13 Security System Installers
- EEE14 Fire & Security Alterations and Amendments Form: EEE14 Fire & Security Alterations
- EEE15 Electrical Load Balance Sheet: EEE15 Electrical Load Balance Sheet
Finance (F):
- F01 Purchase Order Request: F01 Purchase Order Request
- F02 Cost Analysis: F02 Cost Analysis
- F03 Valuation Certificate: F03 Valuation Certificate
- F04 Cost Template: F04 Cost Template
- F04a Change Control (Inside Budget): F04a Change Control (Inside Budget)
- F04b Change Control (Outside Budget): F04b Change Control (Outside Budget)
- F05 Financial Close Out Form: F05 Financial Close Out Form
H&S Construction Safety Management (CSM):
- CSM01 Preconstruction Information: CSM01 Preconstruction Information
- CSM03 Safety Induction Agenda: CSM03 Safety Induction Agenda
- CSM03a Safety Induction Certificate: CSM03a Safety Induction Certificate
- CSM04 Principal Designer Report: CSM04 Principal Designer Report
- CSM05 Day One Safety Induction Form: CSM05 Day One Safety Induction Form
- CSM06 Accident Reporting Form: CSM06 Accident Reporting Form
- CSM08 Site H&S Assessment: CSM08 Site H&S Assessment
- CSM09 F10 Notification: CSM09 F10 Notification
- CSM14 Roof Permit: CSM14 Roof Permit
- CSM15 Consent to Commence Works: CSM15 Consent to Commence Works
- CSM17 Preconstruction H&S Checklist: CSM17 Preconstruction H&S Checklist
- CSM18 CDM Compliance Checklist: CSM18 CDM Compliance Checklist
- CSM19 Lab Permit to Work: CSM19 Lab Permit To Work
- CSM20 Equipment Decontamination: CSM20 Equipment Decontamination Form
- CSM21 Area Clearance Decontamination Certificate: CSM21 Area Clearance Decontamination Certificate
- CSM22 CDM Notification: CSM22 CDM Notification
- CSM23 CDM Inspection Report: CSM23 CDM Inspection Report
- FCS1 Fume Cupboard Chemical Safety Form: FCS1 Fume Cupboard Chemical Safety Form
Procurment (PR):
- PR01 Single Source Justification: PR01 Single Source Justification
- PR02 Procurement Plan: PR02 Procurement Plan
- Pre-Qualification Questionnaire Documents: PQQ Docs
Project Management (PM):
- PM01 Site Handover Form: PM01 Site Handover Rev1.docx | Powered by Box
- PM02 Defects Certificate: PM02 Defects Certificate Rev1.doc | Powered by Box
- PM03 Defects & Outstanding Works Register: PM03 Defects & Outstanding Works Rev1.xls | Powered by Box
- PM04 Out of Hours Security Notice: PM04 Out of Hours Security Notice Rev2.docx | Powered by Box
- PM05 Project Closeout: PM05 Project Closeout Rev1.xlsx | Powered by Box
- PM06 Practical Completion Certificate: PM06 Practical Completion Certificate Rev1.docx | Powered by Box
- PM07 Record of Handover: PM07 Record of Handover Rev1 .docx | Powered by Box
- PM08 Early Warning Notice: PM08 Early Warning Notice Rev1.docx | Powered by Box
- PM09 Record of Early Warning Meeting: PM09 Early Warning Meeting Record Rev1.docx | Powered by Box
- PM10 (Project Manager) Notification of Compensation Event: PM10 (PM) Notification of Compensation Event Rev1.docx | Powered by Box
- PM11 (Project Manager) Instruction NEC & JCT: PM11 (PM) Instruction NEC & JCT Rev1.docx | Powered by Box
- PM12 Takeover Certificate: PM12 Takeover Certificate Rev1.docx | Powered by Box
- PM13 Contractor's Submission: PM13 Contractors Submission Rev1.docx | Powered by Box
- PM14 Post Project Review Outcome Report: PM14 Post Project Review Rev1.doc | Powered by Box
- PM15 Situation Target Proposal Template: PM15 STP Template Rev6.docx | Powered by Box
- PM16 Post Project Review Questionnaire: PM16 Post Project Questionnaire Rev1.doc | Powered by Box
- PM17 Risk Register: PM17 Risk Register Rev2.xlsx | Powered by Box
- PM18 Post Project Review Preparation Guidance: PM18 Post Project Guide Rev1.doc | Powered by Box
- PM20 Minor Works Project Notification Document: PM20 Minor Works PND Rev2.docx | Powered by Box
- PM21 Project Board Report: PM21 Project Report Rev2.docx | Powered by Box
- PM22 Client Brief: PM22 Client Brief Rev2.docx | Powered by Box
- PM23 Exception Report: PM23 Exception Report Rev1.docx | Powered by Box
- PM24 Data Sheet Template: PM24 Data Sheet Template Rev1.docx | Powered by Box
- PM25 End of Stage Sign-Off Form: PM25 End of Stage Sign Off Rev2.docx | Powered by Box
- PM26 Contingent Worker Set-Up Form: PM26 Contingent Worker Set-Up Rev1.docx | Powered by Box
- PM27 Lessons Learnt Tracker: PM27 Lessons Learnt Tracker Rev1.xlsx | Powered by Box
- PM28 Post Occupancy Evaluation Questionnaire Type 1 (Laboratory Spaces): PM28 POE Survey Lab Space Rev1.docx | Powered by Box
- PM29 Post Occupancy Evaluation Questionnaire Type 2 (Office Spaces): PM29 POE Survey Office Space Rev1.docx | Powered by Box
- PM30 Post Occupancy Evaluation Questionnaire Type 3 (Teaching Spaces): PM30 POE Survey Teaching Space Rev1.docx | Powered by Box
- PM31 Post Occupancy Evaluation Client Feedback Survey: PM31 POE Client Feedback Survey Rev1.docx | Powered by Box
- PM32 Audience Map Template: PM32 Audience Map Template Rev1.pptx | Powered by Box
- PM33 Stakeholder Map Template: PM33 Stakeholder Map Template Rev1.xlsx | Powered by Box
- PM34 Construction Completion Checklist: PM34 Construction Completion Checklist Rev2.docx | Powered by Box
Records Management (RM):
- CIBSE Building Log Book Template: CIBSE Building Log Book Template | Powered by Box
- RM02 Box Project Filing: RM02 Box Project Filing.pdf | Powered by Box
- RM02b Box Minor Project Filing: RM02b Box Minor Project Filing.pdf | Powered by Box
- RM03 Property Division Box Guidelines: RM03 Property Division Box Guidelines.pdf | Powered by Box
- RM04 Divisional Records Management: RM04 Divisional Records Management.pdf | Powered by Box
- RM05 Document Destruction Form: RM05 Document Destruction Form.docx | Powered by Box
- RM06 Artefact Guidelines for Construction Projects: RM06 Artefact Survey.pdf | Powered by Box
- RM06a Artefact Survey Report: RM06a Artefact Survey Report.docx | Powered by Box
- RM07 Building Fabric Manual Guide: RM07 Building Fabric Manual Guide Rev11.pdf | Powered by Box
- RM07a Building Fabric Manual Template: RM07a Building Fabric Manual Template Rev1.docx | Powered by Box
- RM08 Operations & Maintenance Manual Guide: RM08 Operations & Maintenance Manual Guide Rev11.pdf | Powered by Box
- RM09 Record Document Process Guidelines: RM09 Record Document Process Guidance Rev3.pdf | Powered by Box
- RM12 Minor Works Project Summary of Installation: RM12 Minor Works Install Record Rev2.docx | Powered by Box
- RM13 Minor Works Project Files & As-Built Records Guidance: RM13 Minor Works Records.docx | Powered by Box
- RM14 Record Document Sign-off Form: RM14 Records Sign Off.docx | Powered by Box
- RM15 Document Transfer Form: RM15 Document Transfer Form.docx | Powered by Box
- RM16 Model Release Form: RM16 Model Release Form.docx | Powered by Box
Space Management (SM):
- Assets: ASSETS | Powered by Box
- BIM Guidance: BIM GUIDANCE | Powered by Box
- Building Codes: IMP-XX-XX-SP-K-0001-BLDGDATA Master.xlsx | Powered by Box
- SM01 Space Change Form: SM01 Space Change Rev2.docx | Powered by Box
- SM02 Space Planning Norms: SM02 Space Planning Norms Rev1.docx | Powered by Box
- SM03 Events Office Activity Overview & Risk Assessment: SM03 Events Risk Assessment Rev1.docx | Powered by Box
Superseded
Project Management
- Cost Analysis (Excel)
- Defects Outstanding Works Register (Excel)
- Standards Revision - Mechanical & Electrical (Word)
- Handover checklist (Word)
- Minor Works Install Record (PDF) NB minor works projects only
- Minor Project Box Filing Structure (PDF) NB minor works projects only
- Minor Works PND (Word)
- Out of Hours Security Access Notification (Word)
- Post Project Review - Outcomes (Word)
- Post Project Review - Questionnaire (Word)
- Post Project Review - Guide (Word)
- Project Closeout (Excel)
- Box Project Filing Schedule (pdf)
- Record of Handover (Word)
- Risk Register (Excel)
- Room Data Sheet - Fixture/Fittings (Excel)
- Room Data Sheet - Mechanical/Electrical (Excel)
- Site Handover (Word)
Evaluation and approval
- Change control - outside budget (Excel)
- Change Control - Inside Budget (Excel)
- Client Brief (Word)
- Project Board Highlight Report
- Situation Target Proposal (STP) (Word)
Cost Management
- Cost Analysis (Excel)
- Purchase Order Request Form (Word)
- Validation Certificate (Word)
Procurement Management
- Compensation Event - NEC (Project Manager) (Word)
- Completion Certificate - NEC (Word)
- Early Warning Record - NEC (Word)
- Project Manager Instruction - NEC/JCT (Word)
- Early Warning Notice - NEC (Word)
- Take Over Certificate (Word)
Health and Safety
- Area Clearance and Decontamination Form (Word)
- CDM Compliance Checklist (Word)
- CDM Notification (Word)
- College Day One Safety Induction
- Contractor's Monthly Accident/Incident Report (Word)
- Equipment Decontamination Certificate (Word)
- F10 Notification to HSE (Word)
- Laboratory Permit to Work (Word)
- Pre-Construction Health & Safety Checklist (Word)
- Pre-Construction Information Schedule (Word)
- Roof Construction Works Permit (Word)
- Safety Induction Certificate (Word)
Other
- Archives transfer
- ERM Agenda & Minutes (Word)
- ERM Terms of Reference (Word)
- ERM/TAG Tracker (Excel)
- Fire Security Alteration (Word)