Maintainable Asset Process

Description

The Customer Services Centre (CSC) keeps a record of all maintainable assets throughout the estate. All existing assets are tagged with a unique asset number, and the maintenance of these assets are managed by CSC and Maintenance within Imperial's Computer Aided Facility Management (CAFM) system. Imperial have defined what they consider to be a maintainable asset, this list can be found within the Asset Management process webpages ("Types of Assets" - link below). 

  • Prior to construction commencing, the Project Manager must email the Customer Services Centre and request a record of the existing assets for any areas that are due to be refurbished as part of the construction project. This involves any areas on other floors where Mechanical, Electrical and Plumbing (MEP) services are being adapted or assets removed. Within the email, include the exact areas where any construction works will be carried out. The Imperial Space Management system can be used to highlight the areas and include a screenshot in the email, so it is clear which areas you are requesting existing asset records for. 
  • When adding new assets during project construction these should be recorded in an Asset Register. Depending on the agreed information deliverable the process may differ. Please see the "Asset Process" link below. 

Engagement

  • Project Manager (PM) to email the Customer Services Centre (eo.csc@imperial.ac.uk)
  • PM to ensure Consultants/Contractor is familiar with the asset process. 

Forms & Links

Approvals & Compliance Review

Once the PM receives the records (it will be in a spreadsheet format), save it on Box under "Existing Asset Register". The PM will send the spreadsheet to the Principal Contractor and advise them that they need to follow the asset management procedure.