Here you'll find all information relating to exam timetabling, publication, rooming, policy and the University's Exam Timetabling User Group (ETUG).
Imperial College Main Examination Periods (2025-26)
| Autumn Term | Spring Term | Summer Term |
|---|---|---|
| 08 - 12 December 2025 | 05 - 16 January 2026 | 27 April - 26 June 2026 |
| Exam Timetabling Policy defines these periods as the last week of Autumn term, the first 2 weeks of Spring term and the whole of the Summer term. | ||
Exam Rooms
Exam Timetabling items
- Celcat - Adding Exam Events
- Department Exam Contacts
- Exam Rooming Process
- Exam Timetabling Policy
- Exam Timetabling User Group (ETUG)
- Examinations and Assessment - Policies
- Exam Resources - Earplugs Guidance and Order Form
- Queries
Full information on adding exam events in Celcat (including 'set-up/take-down', reserving exam space events etc) can be found in the Recording exam events in Celcat guidance document.
| Department | Contact | |
|---|---|---|
| Aeronautics | Ciara Byrne | c.byrne@imperial.ac.uk |
| Bioengineering | Nicole Harbert | n.harbert@imperial.ac.uk |
| Business School |
Joanne Chaffin Emma Stoakes |
|
| Centre for Academic English | Emma Pruszewicz | e.pruszewicz@imperial.ac.uk |
| Chemical Engineering | Dilshad Badshah | d.badshah@imperial.ac.uk |
| Chemistry | Raj Sandhu | r.sandhu@imperial.ac.uk |
| Civil and Environmental Engineering (UG) | Justine Spence | j.spence@imperial.ac.uk |
| Civil and Environmental Engineering (PG) | Yamini Chikhlia | y.chikhlia@imperial.ac.uk |
| Centre for Languages, Culture and Communication | Melanie Mullin | melanie.mullin@imperial.ac.uk |
| Computing | Damian Cerase | d.cerase@imperial.ac.uk |
| Dyson School of Design Engineering | Matthew Shotliff | design.engineering@imperial.ac.uk |
| Earth Sciences (UG) | Nicholas Dean | n.dean@imperial.ac.uk |
| Earth Sciences (PG) | Samantha Symmonds | sam.symmonds@imperial.ac.uk |
| Electrical and Electronic Engineering | Kate Farrar | k.farrar@imperial.ac.uk |
| NQEFL Energy Futures Lab | Gavin Eves | g.eves@imperial.ac.uk |
| Life Sciences | James Andrewes | j.andrewes@imperial.ac.uk |
| Materials | Raj Adcock | raj.adcock@imperial.ac.uk |
| Mathematics | Helen Haines | h.haines@imperial.ac.uk |
| Mechanical Engineering | Gilda Trapani | g.trapani@imperial.ac.uk |
| Physics | Victor Urubusi | v.urubusi@imperial.ac.uk |
| School of Medicine | Robert Macdonald | r.macdonald@imperial.ac.uk |
| School of Public Health | Jo Tite | j.tite@imperial.ac.uk |
Imperial College exam rooming process involves the Central Timetabling Support Office (CTSO) requesting (in-person) exam requirements ahead of an exam period, collating all Imperial College exam activity and allocating large exam space (Great Hall/QTR/External Exam Venue) as per the Exam Timetabling Policy.
Following large space allocation, CTSO ensure all remaining exams are then roomed in suitable exam space across the university.
A timeline for the rooming process (ahead of each Imperial College exam period) is mapped out in the Teaching and Exam Timetabling Build Plan 23/24.
Please contact Head of Examination Timetabling, Fran Williams, at f.williams@imperial.ac.uk if you have any queries regarding the above process.
The Examination Timetabling Policy articulates and clarifies the policy about the planning, preparation, production, publication and ongoing management of changes to the Examinations Timetable at Imperial College.
ETUG is a group of key stakeholders involved in exam timetabling across Imperial College. Members reflect each of the academic departments as well as central services representatives.
The group has successfully co-ordinated both large central Imperial College space and local department space, ensuring all students sit on-campus exams in suitable exams space during main Imperial College exam periods, in line with the Exam Timetabling Policy.
More recently, the group has shared best practice in running Timed Remote Assessments (TRAs), highlighting improvements to the online exam experience for both students and staff.
Further information (including ETUG minutes and presentations) can be found via the ETUG webpage.
Full Imperial College guidance on preparing, conducting and marking examinations/assessments can be found under Academic Policy, managed by the Quality Assurance team.
The universal offer of earplugs will be an inclusive exam practice and will become part of the exam landscape going forward. Earplugs will be provided by the university and purchased centrally by the Central Timetabling Support Office (CTSO). Please review the Imperial College Examinations Earplugs Guidance for more information. Please submit an order by completing the Exam Earplugs ASK request form no later than 3 weeks before the start of each exam session.
We're happy to help with any queries, particularly around the areas below -
- General Exam Timetabling
- CELCAT Exam Scheduling
- Exam Timetabling Policy
- ETUG Membership
- Exam Room Layouts
- Exam Room Guidance
Please feel free to contact us at Central Timetabling Support Office (CTSO) or the Head of Exam Timetabling directly.