Timetable View
There are a number of ways to view your timetable, or the timetable of a resource, such as a room or a module. The following outlines the different ways available, their benefits and how you can activate and make use of them. If you have any questions about the products or how to set them up, please email the Central Timetabling Support Office (CTSO)
Your department will advise you on their chosen timetabling publication method and you can also find this information on the Timetabling Dashboard under the My Timetabling Publication section.
Timetable Updates
"While every attempt will be made to minimize alterations to timetables, in some circumstances changes may be unavoidable. It is the individual responsibility to check the timetable regularly and refresh this for any updates, ensuring you have the correct information to attend your classes. If you print a copy you must check back for alterations as activities are likely to be updated, particularly during the first few weeks of term."
View my timetable
Timetabler Calendar
Timetabler Calendar is a web-based application designed for use by Staff and Students to view their own timetables and timetables for other resource types such as room, module, and group timetable. It provides read-only access to timetable data that is held in the Celcat database in an easy-to-use format, accessible to individuals with a College Username.
- It is web-based
- All the events categories are published on Timetabler Calendar except for the "Resource Non-availability" category
- It allows easy access to anyone
- To those with a Staff or Student Record in Celcat, it displays timetables for any resource, such as an individual student, student group, teaching staff member or room
- To those without a Staff or Student Record in Celcat (or not logged in), it displays timetables for Rooms Only
- The full years' timetable is published; there are no Timetable Publication Windows applied. Learn more about Timetabling Publication Windows.
AutoCalEx Direct (Push Feed)
Timetabler AutoCalEx synchronises Staff and Student timetables to their College Outlook Calendar. This is pushed directly into the Staff or Student timetable; it is not an overlay.
- Available to staff or students with a College email address (with an email address in their profile field on the Celcat record).
- Changes to timetables are automatically updated by the AutoCalEx Direct Push feed every few minutes.
- It is personal to the staff or student, showing any events which are linked to the individual by their student or staff name or their association to a group or team.
- Timetabled events show as busy in the calendar, helping colleagues to schedule meetings.
- AutoCalEx supports local and remote (cloud) Exchange servers.
- Can show the timetable for the whole academic year, or be subject to windows as per department choice. Learn more about Timetabling Publication Windows.
- The events associated with a"Resource Non-availability" category will not be pushed in AutoCalEx.
Please Note:
- Whilst the feed is enabled, events pushed into your Outlook calendar will be updated. However, if you wish to have the feed disabled the events will not automatically be deleted (only cease to be updated). Therefore, you will need to delete all events manually (or request this to be done by ICT).
iCalendar Download (Pull Feed)
UPDATE: Timetabler iCalendar will be decomissioned at the end of the Summer Term 2024. Celcat events dated from Monday 1 July 2024 will be pushed to staff and student Outlook calendars via AutoCalEx only.
Timetabler iCalendar enables staff and students to subscribe to the service to receive and view their personal timetable on their mobile device and several third party Calendars (e.g. Google). When a staff member or student is added to Celcat Client, their College email address is added automatically; enabling the feed to be downloaded.
The link is unique to your timetable only and should not be shared with others.
This calendar appears as an overlay in Outlook, i.e. a separate calendar that can be made viewable or hidden by the user.
- Available to both Students and Staff with a College email address (with an email address in their email field on the Celcat record).
- Changes to timetables are automatically updated by the calendar feed every few minutes.
- It is personal to the staff or student, showing any events which are linked to the individual by their student or staff name or their association to a group or team.
- The overlay does not affect the users’ other calendars.
- The feed can be hidden at any time.
- Can show the timetable for the whole academic year, or be subject to windows as per department choice. Learn more about Timetabling Publication Windows.
- The events associated with a" Resource Non-availability" category will not be published on iCalendar.
Please Note:
- Timetabled events are NOT shown as busy in the staff or students calendar; colleagues or peers will be unable to see overlaid events to schedule meetings using Outlook Scheduling Assistant.