- Who we are: Imperial College London is responsible for your personal data (data
controller). - Who this is for: Members of the public involved in Imperial’s engagement/involvement
activities. - What we collect: Contact details; involvement info; basic demographics;
socio-economic info; expenses/bank details; images/IDs (CCTV/photos/system use).
May also collect special category data (e.g., race/ethnicity, beliefs, sexual orientation,
health) when necessary. - How we get it: Mainly from you directly during activities/events.
- Why we use it (legal reasons): Public interest/official duties; legitimate interests
(balanced with your rights); your consent; legal obligations. - What we do with it: Organise activities, contact you, make accessibility adjustments,
reimburse expenses, provide training/info, keep people/systems safe, and improve our
programs. - Sharing: With Imperial staff/contractors/approved platforms and other Imperial group
entities; sometimes outside the UK/EU with safeguards; also where required by law.
Providers can’t use your data for their own purposes. - Security: Access limited to those who need it; technical/organisational protections;
breach procedures in place. - Retention: Kept only as long as needed; may be anonymised for analysis.
- Your rights: Access, correct, erase, object, restrict, transfer; you can withdraw
consent at any time. - Contact: Data Protection Officer — dpo@imperial.ac.uk. You may complain to the UK
ICO. - Updates: This notice may change; current version January 2026.
This summary was created using dAIsy – Imperial’s Gen AI Platform using the following instruction;
“Create a short summary lay language version of the following, Public Involvement and Engagement Activity Privacy Notice [URL], adept for accessibility requirements”