The responsibilities of a system administrators includes; updating individual's holiday with any purchased leave, maintaining groups in the system and updating and maintaining individual records.

For any changes or updates to system administrator names, please contact the availability management support inbox.

Tabs- Areas

Faculty of Natural Sciences

Centre for Environmental Policy

Anca Gourlay and Shital Desai

Faculty of Natural Sciences Centre

Kasia Kmieckowiak

Department of Chemistry

Ingrid Kedissa

Department of Life Sciences

Pat Evans, Geetika Masters

Department of Mathematics

Richard Jones, Jess Charlton and David Whittaker

Department of Physics

Luke White and Louise Hayward

The Grantham Institute for Climate Change

Climate Change - Gosia Gayer              

Research & Core Activities - Emma Bowman

Faculty of Medicine


Department of Brain Sciences

Sofia Shamim 

Institute of Clinical Sciences

Alessandra Lisini and Helen Figueira

Department of Infectious Disease

Leah Grey & Amy Rimmer

Institute of Global Health Innovation

Nicolette Davies

National Heart & Lung Institute

Ross Goold

Department of Immunology and Inflammation

Ed Wallace

School of Public Health

Ageing Research - Naia Headland-Vanni and Dinithi Perera
Imperial Clinical Trials Unit - Lauren Noto and Angela Knight
Primary Care and Public Health - Aneta Kowalczyk and Barbara Cerutti
Infectious Disease Epidemiology - Nazib Ahmed
Environmental Research Group - Valentina Lottie
School of Public Health Centre - Jacyra Da Silva Baptista 

Epidemiology and Biostatistics- Huma Hussain & Jessica Billins 

George Institute of Global Health-  Huma Hussain & Jessica Billins 

Department of Metabolism, Digestion and Reproduction

Leah Grey, Yasmin Abdi and Olivia Barrett

 Department of Surgery & Cancer

Kathy Lewis, Karen Pontifex, Matthew Ryan and Tony Tarragona-Fil

Faculty of Medicine Centre

Joint Research Office - Tracey Bernard-Small
Singapore Medical School - Dorrit Pollard-Davey & Jennifer Lamb-Morrison 
Sift - Dorrit Pollard-Davey & Jennifer Lamb-Morrison 
Learning Resources - Dorrit Pollard-Davey & Jennifer Lamb-Morrison 
Education Office - Dorrit Pollard-Davey & Jennifer Lamb-Morrison 
Clinical Academic Training Office - Sam Hobbs
Faculty Finance - Richard Viner
Faculty Centre - Sukwinder Singh and Angela Cooper
Faculty Operations - Roxy Syeda
Faculty of Medicine Centre & Faculty Centre - Roxy Syeda

Faculty of Engineering


Lisa Kelly, Nigel MacCarthy and Elizabeth Haynes


Jo Adam, Sam McKenney and Yusra Vallimohamed

Chemical Engineering

Anusha Sri-Pathmanathan, Sneha Saunders and Bhavna Patel

Civil and Environmental Engineering

Lucy Chivers, Lindsey Anne Cumming and Alexandra Williams

  • Fluid Mechanics Sections - Rebecca Naessens


 Anne O'Neill

Dyson School of Design and Engineering

Natalia Goehiring and Monika Delczyk

Earth Science and Engineering

Emma Watson and Cindy Valuto

Electrical and Electronic Engineering

Anna McCormick and Alice Ashley-Smith

Faculty of Engineering

Clare Pearson and Fay Miller

  • Data Science Institute- Kai Sun and Amandeep Bahia
  • Energy Futures Lab- Victoria Ebo
  • Hamlyn Centre- Marianne Knight
  • Institute of Molecular Science and Engineering- Steph Pendlebury

Institute for Security Science

Jane Lac


Darakshan Khan, Catherine A Graham and Cora O’Reilly

Mechanical Engineering

Simon Bailey and Helen Stoneham

Business School

Business School

Jo Demetris, Amelia Jedynak and Olivia Anderson

Support Services (Group 1)

Campus Services

Shanaz Khan, Agnieszka Scibor, Mickie Turner-Goble, Ryan Wilson and Maria Arenas Carmona

Catering Services

Shanaz Khan, Agnieszka Scibor, Mickie Turner-Goble, Ryan Wilson and Maria Arenas Carmona

Commercial and Investment Activities Office

Sonja Hauptman

Commercial Operations

Iga Czechowska and Zara Davidian

Early Years Education Centre

Tracey Halsey, Liz-Anne des Vignes, Maria Arenas Carmona, Aga Scibor, Shanaz Khan and Mickie Turner-Goble


  • Building Operations- Rodney Coppard
  • Projects Delivery- Michaela Dacosta
  • Engineering, Energy and Environment- Lisa Holland
  • Facilities Headquarters- Anne Marie Clarke
  • Fire Services- John Field
  • Maintenance- Maria White
  • Soft Services- Peter Bodi, Ian Davison and Nic Dent


  • Accounts Payable- Doru Procopiu and Eddie Durbridge
  • Accounts Receivable- Nick Rogers
  • Finance Transformation and Systems- Rob Leech
  • Financial Services and Procurement- Andy Hitchman
  • Payroll Team- Steven Howes
  • Student Finance Operations- Nick Rogers
  • Tax Department- Martin Mason

Financial Management

Chid Ofoego, Richard Viner and Maria Knight


Sue Jackson, Okan Kibaroglu and Karen Vincent

Investment Property Office

Sonja Hauptman and Katrina Lowther

Security Services

Mickie Turner-Goble, Alan Castleman, Joanna Plested and Maria Arenas Carmona

Sport and Leisure

Shanaz Khan, Agnieszka Scibor, Mickie Turner-Goble, Ryan Wilson and Maria Arenas Carmona

Student Hub and Residential Services

Shanaz Khan, Agnieszka Scibor, Mickie Turner-Goble, Ryan Wilson and Maria Arenas Carmona

White City Development

Jane Thompson-Ambrose

Support Services (Group 2)

Academic Partnerships

Holly Clawson

Academic Services

  • Academic Services - Gemma Sutcliffe
  • Academic Services Office - Gemma Sutcliffe
  • Digital Media Lab - Robyn Lowe and Sarah Wong
  • Interdisciplinary EdTech Lab (IETL) - Lucy Totman
  • Centre for Academic English - Conchi Vera-Valderrama
  • Continuing Professional Development - Ulrika Wernmark and Betty Yue
  • Imperial College Union - Ashley Cory and Shamyla Ghazi 
  • Operational Excellence - Emilia Kirpsza
  • Student Marketing, Recruitment and Admissions - Ruth Newton & Nasim Jensen
  • Student Marketing - Ruth Newton & Nasim Jensen
  • Student Recruitment - Ruth Newton & Nasim Jensen
  • Student Admissions - Ruth Newton & Nasim Jensen


  • Development - Jo Frazer and Sharon Walker
  • Global Development – Sharon Walker
  • Presidential and Institutional Events – Sharon Walker 
  • Principal Gifts – Sharon Walker
  • Prospect Development – Sharon Walker
  • Regular Giving – Sharon Walker

Central Secretariat

Joanna Soja-Popieluszko

College Headquarters

Joanna Ivison and Jane Thompson-Ambrose

Communications Division

Tracy Bevan

Education Office

Gemma Sutcliffe

  • Centre for Higher Education Research and Scholarship- Erh-Ya Tsui
  • Continuing Professional Development- Ulrika Wernmark-Kent and Betty Yue


  • Academic and Technology Ventures, Enterprise Engagement- Alison Dexter
  • Science-led Services- Lurline McLeod 
  • Enterprise Lab- Heena Mistry
  • Academic and Technology Ventures, Enterprise Engagement, Industry Partnerships and Commercialisation- Ivona Ryan
  • Startup Formations and Investments- Dina Daley and Iwona Przychodzen

Graduate School

Bethan Ritchie

Health and Safety Services

Darren Hickey

Human Resources

  • HR- Karen O'Toole and Mary Jones                                     
  • Occupational Health- Kobir Ahmed

IC Student Union

Ashley Cory and Shamyla Ghazi 

International Relations Office

Holly Clawson

Library Services

Ruth Newton, Nova Larch and Nasim Jensen

Office of the Provost

 Jude Phillips

  • Central Biomedical Services - Victoria Folkes

Office of the President

Joanna Ivison and Kathryn Dady


James Tilley and Paul Lockwood


Sue Otterwell

Research Office

Debbie Crich

Risk Management

Joanna Soja-Popieluszk

Centre for Languages, Culture and Communication

Melanie Mullin and Claire Stapley

Strategic Planning Division

Joanna Soja-Popieluszk

Student Services

  • Student Counselling and Mental Health Advice Service - Rob Eastwood
  • Student Services - Ellie Cromar
  • Disability Advisory Service - Linda Romain
  • Careers Service - Robert Carpenter and Richard Marshall
  • Health Centre

Vice-Provost’s Education Office

Gemma Sutcliffe