Information for Managers

The Apprenticeship Levy is a Government initiative to increase investment in skills and training. It applies to employers across the UK with a paybill in excess of £3 million. The university has been paying the Apprenticeship Levy since April 2017, with over £2 million in annual payments. We can draw on our Levy payments to fund training for apprentices, who may be new staff or existing employees.

There is a tendency to associate the term' apprenticeship' with training for younger people new to the workplace. While this remains a very important activity, apprenticeships are available for staff at any stage of their career and various levels, right through to Master's, allowing new and existing staff to gain new skills and qualifications on the job.

An apprenticeship combines hands-on workplace experience with formal, off-the-job training. It should last at least 12 months, and the apprentice must spend at least 20% of their time (or 42 days a year) on off-the-job training.

Training must be delivered by an accredited training provider in order to draw on funding from the Levy, and the apprentice must work towards an approved Framework or Standard. The apprenticeship may involve a formal qualification and usually includes an end-point assessment of the apprentice's knowledge and practical capabilities.

Apprenticeships are an excellent way to develop the skills we need for the future and build our talent pipeline. They bring new skills and perspectives into the organisation, provide an opportunity for existing staff to retrain or gain formal qualifications as they progress in their careers, and allow senior staff to pass on knowledge.

Our established apprenticeship schemes are building vital pipelines of talented staff: technicians to support the work of our world-class workshops; maintenance technicians to keep our buildings and facilities running smoothly; and animal technicians to care for the animals the university uses for research.

The Apprenticeship Levy makes funds available centrally for apprenticeship training and end-point assessment, so there has never been a better time to consider taking on an apprentice!

Apprenticeships are traditionally associated with sectors like construction and engineering, but there are now hundreds of different apprenticeships across a wide range of professions, from business administration to chartered management to laboratory support. Apprenticeships are also available at a range of levels:

 The Apprenticeships Manager can help you identify apprenticeships for specific job roles.

Apprenticeship Frameworks, the traditional, multi-occupational apprenticeship structures developed by sector skills councils, were replaced by Apprenticeship Standards in 2019.

Standards are occupation-specific and, most importantly, designed by groups of employers based on the specific skills, knowledge and behaviours their organisations require. Unlike Frameworks, Standards do not have to include qualifications (although in many cases they still do), and the focus is on end-point assessment of the apprentice's knowledge and practical skills.

Live lists of approved Frameworks and Standards are available at GOV.UK and the Apprenticeships Manager can also advise.

An apprentice must spend at least 20% of their time (or 42 days a year) on off-the-job training. The Education and Skills Funding Agency defines off-the-job training as learning that is undertaken outside the normal day-to-day working environment and leads towards the achievement of the apprenticeship. It can include training delivered at the apprentice's normal place of work, but must not be delivered as part of their normal working duties. It can include:

• the teaching of theory (for example: lectures, role playing, simulation exercises, online learning or manufacturer training);
• practical training (for example, shadowing, mentoring, industry visits and attendance at competitions);
• learning support and time spent writing assessments/ assignments. 

There is some flexibility around how the training is delivered (this may include regular day release, block release and special training days/workshops). However, training outside the apprentice's normal working hours cannot count towards the 20%.

Yes, and the university is particularly interested in encouraging managers and their staff to consider the benefits of access to new learning and skills that an apprenticeship could bring. With the approval of their line manager and department, an existing employee can do an apprenticeship and their training can be funded from the Apprenticeship Levy, provided that:

• they are working towards an approved Apprenticeship Framework or Trailblazer Standard
• they are studying with an accredited training provider
• their training lasts for at least 12 months
• they will spend at least 20% of their time on off-the-job training
• the content of their training is materially different from any prior qualification or previous apprenticeship
• they will attain skills in Maths and English as part of the apprenticeship (if they do not have GCSE at grade A* to C already at the outset).

The employee's job title would not change (they would only be apprentices for the purpose of the Apprenticeship Levy), and their terms and conditions would not change.

Entry requirements depend on the level of the apprenticeship and the Framework or Standard that the apprentice will follow. Entry to intermediate apprenticeships (at level 2) generally requires Grade C or above at GCSE in Maths and English.

If the apprentice does not have grade C or above at GCSE in English and Maths, they will need to attain these (or a Functional or Key Skills qualification) as part of their apprenticeship. Government funding is available to support this. The Apprenticeships Manager can provide specific advice on entry requirements for different apprenticeships.

The Levy can be used to fund apprenticeship training for an individual at the same level, or at a lower level, than a current qualification, but only if the apprenticeship will allow the individual to acquire substantive new skills.

The content of the training must also be materially different from any prior qualification or previous apprenticeship.

Funding from the Apprenticeship Levy is available for apprentice training and end-point assessment, but the department bears the salary costs. Existing staff who become apprentices stay at their existing pay grade. Rates of pay for new apprentices depend on the apprenticeship level.

More details are available from the Apprenticeships Manager.

Apprenticeships for new staff are offered as fixed-term contracts that are long enough for the apprentice to complete their training successfully.

Upon completion, the apprentice can apply for other positions within the university. There is no guarantee of an open-ended post on completion of an apprenticeship, but the university has a good record of retaining apprentices.

There is no change to terms and conditions for existing staff who use the Apprenticeship Levy for training and development.

The Apprenticeship Levy can only be used to fund training delivered by approved training providers as part of a Framework or Standard.

The university is not currently acting as an 'employer-provider' (i.e. an accredited provider of apprenticeship training to its staff), so the Levy cannot be used to pay for training delivered internally (e.g. by Talent and Culture or Educational Development Unit).

Although internal courses do not attract Levy funding, they can complement the apprenticeship training delivered by the approved provider and count towards the apprentice's off-the-job training.

The Apprenticeships Manager provides support and guidance to departments considering developing apprenticeships. She can advise on the Apprenticeship Levy, help identify appropriate Frameworks or Standards, and liaise with training providers. Where apprenticeships are new roles rather than training opportunities for existing staff, she will also help develop a job description and manage the recruitment process.

Talent and Culture offers a range of useful training. For details, see their web pages or contact the Apprenticeships Manager.

The Apprenticeships Manager can help to identify an accredited training provider for a particular Framework or Standard.

Please contact the Apprenticeships Manager for further information on apprenticeships at Imperial and the Apprenticeship Levy. 

Detailed guidance on funding is available from the Research Office Funder information.